Dewislen

Colleges and Facilities Administrator

Manylion swydd
Dyddiad hysbysebu: 02 Medi 2025
Cyflog: £12.66 yr awr
Oriau: Llawn Amser
Dyddiad cau: 02 Hydref 2025
Lleoliad: Neath Port Talbot, Neath Port Talbot, SA13 1YA
Cwmni: Brook Street
Math o swydd: Dros dro
Cyfeirnod swydd: BBBH421797_1756806264

Gwneud cais am y swydd hon

Crynodeb

Job Opportunity: Colleges and Facilities Administrator (Temporary)
Location: Neath
Hours: 37 hours per week (between 8am and 5pm)
Pay Rate: £12.66 per hour
Contract: Temporary

We are currently seeking a proactive and well-organised Colleges and Facilities Administrator to join our client's Facilities team. This is an exciting opportunity to support the smooth and efficient running of the department through high-quality administrative and front-of-house support.

Key Responsibilities:

  • Provide day-to-day administrative and secretarial support to the team.

  • Deliver a professional reception service, greeting and assisting visitors, staff, and contractors.

  • Manage vehicle bookings for the business

  • Coordinate contractor and visitor sign-ins, issue master keys, and monitor their return.

  • Maintain and update administrative systems, records, diaries, and documentation.

  • Respond to internal and external queries in a timely and helpful manner.

  • Schedule and support contractor visits, including chasing delivery and service updates.

  • Use bespoke IT systems to process data including invoices, service logs, and helpdesk requests.

  • Liaise with other departments and external providers as required.

  • Take minutes and arrange meetings, particularly involving contractors and facilities issues.

  • Support events and assist with the secure disposal of confidential documentation.

  • Act on behalf of the Facilities Manager in their absence, including escalating urgent issues.

What We're Looking For:

  • Essential Qualifications:

    • Level 3 qualification (NVQ or equivalent) in a relevant discipline.

    • Level 2 qualifications in English and Maths (GCSE or equivalent).

    • IT literacy to Level 2 standard, with working knowledge of Microsoft Office.

  • Experience & Skills:

    • Proven administrative experience in a busy office or facilities setting.

    • Strong communication, organisation, and multitasking skills.

    • Ability to work independently and as part of a team.

    • Familiarity with data entry, filing systems, and customer service processes.

✅ Additional Information:

  • All candidates must be fully compliance-checked prior to appointment, including references and an Enhanced DBS check.

  • EWC registration is not required for this role.

Apply now!!

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.

Gwneud cais am y swydd hon