Specialty Coordinator for Pulmonary Hypertension services
| Dyddiad hysbysebu: | 02 Medi 2025 |
|---|---|
| Cyflog: | £27,485.00 i £30,162.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £27485.00 - £30162.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 16 Medi 2025 |
| Lleoliad: | Plymouth, PL6 8DH |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9216-25-1118 |
Crynodeb
Section 1 - Speciality Co-Ordinator: Lead on the co-ordination of multidisciplinary pulmonary hypertension clinics, including liaising with peripheral hospital (Royal Free and Papworth) as visiting trusts to UHP for joint clinic delivery. Booking of hotels and transport for visiting consultants, ensuring booking are made with plenty of notice, ensuring best price achieved. Lead on coordinating and booking multiple tests for joint clinic. Ensuring slots are available and coordinating with patients and clinicians on timings of clinics. Lead on booking of pulmonary hypertension MDT, ensuring all patient information / diagnostic results available to clinicians. Working closely with colleagues at Royal Free and Papworth in management of pulmonary hypertension patient pathways, treatment and follow up. Line manage a team of Medical Secretaries to deliver a high quality service. Responsible for ensuring that the team is supervised on a day to day basis, monitoring workloads, and providing the service line management team with updates using routine and exceptional reporting processes. Ensure sufficient cover at all times. Work with service line teams to ensure sufficient administration staff are available during core working hours. Facilitate staff attending statutory training, and liaise with service line management team. Work with Clinical Admin Manager to ensure key performance standards in relation to patient access are met. This includes ensuring all data quality reports are actioned. Responsible for the supervision and training of junior staff. Where appropriate supervise members of the team. Work with directorate in recruiting new members to the team. Ensuring all specialty referrals are managed in accordance with the Trusts Waiting List Policy. Co-ordination of speciality waiting lists /PTLs, within the framework of the Trusts Waiting List Policy and escalating concerns accordingly. Escalate concerns regarding capacity issues which affect patient access; and also working with service line management team to resolve such issues. Work with service line management team to develop administrative procedures to enhance the smooth management of the department. Responsible for the administration of clinical governance processes such as the mortality reviews and clinical audits Work with the Clinical Admin manager to ensure clinic rooms are booked correctly through Bookwise and clinics are fully utilised on a daily basis. Responsible for maintaining and order stationary / stock for department through EPROC. Provide operational support in times of OPEL escalation status Working with Service Line Manager to support improvement works to pulmonary hypertension service and management of new patient waiting list. Section 2 - Administrative Support: Prioritise own workload including the typing of clinics, discharge summaries and medical reports. Ensure effective communication with all members of the multi-disciplinary team. Sort and deal with all correspondence, keeping a satisfactory record and filing system Collate results with patient casenotes, ensuring that they are seen and actioned promptly by the relevant clinician as per AGNs and access and efficiency standards. Take appropriate actions with regard to telephone calls from patients, GPs and other agencies using initiative, within Trust guidelines. Maintain an up to date diary for the Consultants / team, inform relevant staff of cancelled and reduced outpatient sessions due to Consultant leave, junior doctors leave, on-call commitments, CME, Audit and Service Line meeting. To obtain hospital casenotes and x-rays from both within the Trust and external agencies when required by the Consultant and/or team. To ensure that the casenotes and x-rays are traced accurately using PiMS and CRIS at all times and retuned to Health Records in a timely manner. Required to cover for other colleagues during annual leave/sickness or peak workloads. Arrange patient admissions as directed by the Consultant / management team, taking into account clinical priority ensuring that any relevant investigations or pre-assessment appointments are booked. Ensure that appropriate clinic follow up is actioned as appropriate, i.e. outpatient appointments, investigations, add patients to waiting list, re-admissions and referrals to other Consultants/departments. Ensure timely despatch of clinical letters to GPs. Obtain results ensuring that Consultant /or Medical team see them and action in a timely manner. Inform GPs of patient results via letter dictated by Consultant. Ensure that all results, reports and letters are accurately filed in medical notes. Provide other secretarial assistance to the team as required, typing up correspondence, meeting minutes, references for junior staff, and administration and maintain filing system of this correspondence. Exposure to distressing/emotional circumstances i.e. typing letters of a distressing nature, dealing with distressed, anxious and angry patients and relatives in person or by telephone. Requirement to exert physical effort when dealing with quantities of notes and x-rays and when retrieving notes from outpatients after Consultant clinics each week and filing them in the office to await typing. Requirement to work at a VDU screen for at least 75% of the working day. Always carry out roles and responsibilities as per the Trusts values. Sitting in a restricted position for long periods of time