CHLH/2509/02 Records Officer (Qualified) / Trainee Records Officer
| Dyddiad hysbysebu: | 02 Medi 2025 |
|---|---|
| Cyflog: | £25,807 i £31,486 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 02 Hydref 2025 |
| Lleoliad: | Inverness, Highland |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | High Life Highland |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | CHLH/2509/02 |
Crynodeb
RECORDS OFFICER (QUALIFIED)
1. Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
2. Assist The Records Manager with the promotion and implementation an effective records management system to enable The Highland Council and High Life Highland (HLH) to manage their records efficiently
3. Support the Records Manager with the maintenance of the Highland Council’s Records Management Plan, to ensure compliance with the Public Records (Scotland) Act 2011.
4. Supervise the Record Assistants and support the Records Manager with the day-to-day operation of the Records Centre, including processing records transfers and the secure disposal of confidential records.
5. Answer enquiries and conduct record searches on behalf of THC and HLH officers, including the management of the Records Management Portal and mailbox.
6. Maintain statistics and monitor the outputs of the tasks the Records Management Service.
7. Support the Records Manager in developing and disseminating good practice in records management across THC and HLH by providing guidance and training for staff at all levels.
8. Support the Records Manager with the maintenance of the Highland Council’s Records Management Plan, to ensure compliance with the Public Records (Scotland) Act 2011.
9. Assist the Records Manager with records store audits, records surveys and appraisals across the Highland Council area.
10. Liaise with and provide support to staff at other archive centres and satellite locations who have records management responsibilities, and to assist with their training where appropriate.
11. Provide records management support to all elections managed by the Highland Council.
12. Maintain and develop an appropriate awareness of professional, technical, and legislative changes affecting the services provided by High Life Highland and The Highland Council.
13. Participate in electronic record-keeping and digital preservation initiatives which will safeguard the future of digital collections managed by the Highland Archive Service.
14. Regularly move and handle boxes of records, some of which may be bulky or heavy.
15. Undertake administrative duties and other duties associated with the operation of the Records Management Service and wider Highland Archive Service.
16. Have regard to the implementation of appropriate Health and Safety measures particularly within repository premises and public areas.
17. The post holder must be prepared to work flexibly and outside normal office hours.
TRAINEE RECORDS OFFICER
1. Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
2. Assist The Records Manager with the promotion and implementation an effective records management system to enable The Highland Council and High Life Highland (HLH) to manage their records efficiently
3. Achieve a nationally recognised archives and records management qualification funded by High Life Highland.
4. Support the Records Manager with the maintenance of the Highland Council’s Records Management Plan, to ensure compliance with the Public Records (Scotland) Act 2011.
5. Supervise the Record Assistants and support the Records Manager with the day to day operation of the Records Centre, including processing records transfers and the secure disposal of confidential records
6. Answer enquiries and conduct record searches on behalf of THC and HLH officers, including the management of the Records Management Portal and mailbox.
7. Maintain statistics and monitor the outputs of the tasks the Records Management Service.
8. Support the Records Manager in developing and disseminating good practice in records management across THC and HLH by providing guidance and training for staff at all levels.
9. Support the Records Manager with the maintenance of the Highland Council’s Records Management Plan, to ensure compliance with the Public Records (Scotland) Act 2011.
10. Assist the Records Manager with records store audits, records surveys and appraisals across the Highland Council area.
11. Liaise with and provide support to staff at other archive centres and satellite locations who have records management responsibilities, and to assist with their training where appropriate.
12. Provide records management support to all elections managed by the Highland Council.
13. Maintain and develop an appropriate awareness of professional, technical, and legislative changes affecting the services provided by High Life Highland and The Highland Council.
14. Participate in electronic record-keeping and digital preservation initiatives which will safeguard the future of digital collections managed by the Highland Archive Service.
15. Regularly move and handle boxes of records, some of which may be bulky or heavy.
16. Undertake administrative duties and other duties associated with the operation of the Records Management Service and wider Highland Archive Service.
17. Have regard to the implementation of appropriate Health and Safety measures particularly within repository premises and public areas.
18. The post holder must be prepared to work flexibly and outside normal office hours.
1. Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
2. Assist The Records Manager with the promotion and implementation an effective records management system to enable The Highland Council and High Life Highland (HLH) to manage their records efficiently
3. Support the Records Manager with the maintenance of the Highland Council’s Records Management Plan, to ensure compliance with the Public Records (Scotland) Act 2011.
4. Supervise the Record Assistants and support the Records Manager with the day-to-day operation of the Records Centre, including processing records transfers and the secure disposal of confidential records.
5. Answer enquiries and conduct record searches on behalf of THC and HLH officers, including the management of the Records Management Portal and mailbox.
6. Maintain statistics and monitor the outputs of the tasks the Records Management Service.
7. Support the Records Manager in developing and disseminating good practice in records management across THC and HLH by providing guidance and training for staff at all levels.
8. Support the Records Manager with the maintenance of the Highland Council’s Records Management Plan, to ensure compliance with the Public Records (Scotland) Act 2011.
9. Assist the Records Manager with records store audits, records surveys and appraisals across the Highland Council area.
10. Liaise with and provide support to staff at other archive centres and satellite locations who have records management responsibilities, and to assist with their training where appropriate.
11. Provide records management support to all elections managed by the Highland Council.
12. Maintain and develop an appropriate awareness of professional, technical, and legislative changes affecting the services provided by High Life Highland and The Highland Council.
13. Participate in electronic record-keeping and digital preservation initiatives which will safeguard the future of digital collections managed by the Highland Archive Service.
14. Regularly move and handle boxes of records, some of which may be bulky or heavy.
15. Undertake administrative duties and other duties associated with the operation of the Records Management Service and wider Highland Archive Service.
16. Have regard to the implementation of appropriate Health and Safety measures particularly within repository premises and public areas.
17. The post holder must be prepared to work flexibly and outside normal office hours.
TRAINEE RECORDS OFFICER
1. Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
2. Assist The Records Manager with the promotion and implementation an effective records management system to enable The Highland Council and High Life Highland (HLH) to manage their records efficiently
3. Achieve a nationally recognised archives and records management qualification funded by High Life Highland.
4. Support the Records Manager with the maintenance of the Highland Council’s Records Management Plan, to ensure compliance with the Public Records (Scotland) Act 2011.
5. Supervise the Record Assistants and support the Records Manager with the day to day operation of the Records Centre, including processing records transfers and the secure disposal of confidential records
6. Answer enquiries and conduct record searches on behalf of THC and HLH officers, including the management of the Records Management Portal and mailbox.
7. Maintain statistics and monitor the outputs of the tasks the Records Management Service.
8. Support the Records Manager in developing and disseminating good practice in records management across THC and HLH by providing guidance and training for staff at all levels.
9. Support the Records Manager with the maintenance of the Highland Council’s Records Management Plan, to ensure compliance with the Public Records (Scotland) Act 2011.
10. Assist the Records Manager with records store audits, records surveys and appraisals across the Highland Council area.
11. Liaise with and provide support to staff at other archive centres and satellite locations who have records management responsibilities, and to assist with their training where appropriate.
12. Provide records management support to all elections managed by the Highland Council.
13. Maintain and develop an appropriate awareness of professional, technical, and legislative changes affecting the services provided by High Life Highland and The Highland Council.
14. Participate in electronic record-keeping and digital preservation initiatives which will safeguard the future of digital collections managed by the Highland Archive Service.
15. Regularly move and handle boxes of records, some of which may be bulky or heavy.
16. Undertake administrative duties and other duties associated with the operation of the Records Management Service and wider Highland Archive Service.
17. Have regard to the implementation of appropriate Health and Safety measures particularly within repository premises and public areas.
18. The post holder must be prepared to work flexibly and outside normal office hours.