Administrator - Banbury Lodge
| Posting date: | 01 September 2025 |
|---|---|
| Salary: | £12.21 per hour |
| Hours: | Full time |
| Closing date: | 01 October 2025 |
| Location: | The Hawthorns, Banbury OX16 9FA |
| Remote working: | On-site only |
| Company: | UK ADDICTION TREATMENT CENTRES |
| Job type: | Permanent |
| Job reference: | ABL25 |
Summary
Banbury Lodge
£12.21 per hour
40 hours per week Monday to Friday 09:00 - 17:30
Do you have a passion to help people & all things Admin-focused? Come and work for The UK's leading Alcohol & Drug Rehab provider. We believe that anyone experiencing challenges with addiction & mental health is able to recover and achieve their true potential. We pride ourselves on providing a world-class treatment in comfortable and affordable facilities across the UK.
In this exciting new role, you’ll be overseeing the administration and clerical duties for our Banbury Lodge
UKAT Values:
Integrity & Respect
Being accountable for our own actions
Passionate about our services
Having a humility & hunger to learn
We LOVE success & encourage employee development for progression
Simplicity & Excellence!
Benefits of Joining Our Team
Full training provided
28 days holiday, increasing to 33 days after 5 years of service
Company pension scheme
On-site parking
Employee benefits and retail discounts
Blue Light Card – exclusive discounts at major retailers
BUPA Wellness Programme – supporting your health and wellbeing
Employee of the Month Awards – with vouchers of up to £100
Main duties of the Administrator:
To count and allocate client money on a weekly basis.
To manage, update and change the office calendar as required.
Ensure all timesheets and overtime are submitted within dates set out by the Finance Manager in order to process information for payroll in a timely manner.
Act as point of first contact for telephone, email and face to face enquiries, answering those within the job holder’s competence and diverting the remainder to appropriate colleagues.
Undertake general administrative and clerical duties e.g. filing, photocopying, maintaining the office diary, minute taking, etc. to support the centre’s service delivery.
Assist with the recruitment and induction of employees and volunteers and maintain accurate and complete volunteer files. This job holder is a designated DBS evidence checker and on-site application processor.
Develop and maintain accurate databases, records & systems in order to provide accurate and timely financial, statistical and monitoring information for reporting purposes when required for the Centre Manager and other relevant parties.
Liaise with Finance to maintain an accurate Petty Cash system, ensure approved invoices are sent for payment and reporting client turnover.
Place orders and liaise with suppliers and contractors to ensure goods and services are supplied in accordance with the requirements of the centre.
Support the centre manager in the operation of the H&S system and environmental standards including those relating to food safety.
Support the centre manager in notifying, sourcing and monitoring repair and maintenance tasks in premises used by the Company.
Ensure security protocols for the centre and the people using the building are observed and both are kept safe and secure (this includes the issue and security of keys).
Organising team activities such as monthly team meetings, minute taking, and updating the office diary.
Occasionally supervise junior staff and volunteers in the proper performance of their duties
Undertake such other duties as may be reasonably required by the Line Manager and/or the Senior Management Team or Directors.
Essential criteria:
Minimum of Grade C in GCSE English and Mathematics (or equivalent qualification)
Previous experience of administration duties
Confidence to work on own initiative
Strong team player and interpersonal skills
Takes a proactive approach to problem-solving
Strong organisational skills and the ability to prioritise multiple demands
Proficient in using Microsoft Office and Outlook.
Good written and verbal communication skills
Strong customer service skills
Ability to respond flexibly to the demands of the role
Ability to engage in continuous professional development
£12.21 per hour
40 hours per week Monday to Friday 09:00 - 17:30
Do you have a passion to help people & all things Admin-focused? Come and work for The UK's leading Alcohol & Drug Rehab provider. We believe that anyone experiencing challenges with addiction & mental health is able to recover and achieve their true potential. We pride ourselves on providing a world-class treatment in comfortable and affordable facilities across the UK.
In this exciting new role, you’ll be overseeing the administration and clerical duties for our Banbury Lodge
UKAT Values:
Integrity & Respect
Being accountable for our own actions
Passionate about our services
Having a humility & hunger to learn
We LOVE success & encourage employee development for progression
Simplicity & Excellence!
Benefits of Joining Our Team
Full training provided
28 days holiday, increasing to 33 days after 5 years of service
Company pension scheme
On-site parking
Employee benefits and retail discounts
Blue Light Card – exclusive discounts at major retailers
BUPA Wellness Programme – supporting your health and wellbeing
Employee of the Month Awards – with vouchers of up to £100
Main duties of the Administrator:
To count and allocate client money on a weekly basis.
To manage, update and change the office calendar as required.
Ensure all timesheets and overtime are submitted within dates set out by the Finance Manager in order to process information for payroll in a timely manner.
Act as point of first contact for telephone, email and face to face enquiries, answering those within the job holder’s competence and diverting the remainder to appropriate colleagues.
Undertake general administrative and clerical duties e.g. filing, photocopying, maintaining the office diary, minute taking, etc. to support the centre’s service delivery.
Assist with the recruitment and induction of employees and volunteers and maintain accurate and complete volunteer files. This job holder is a designated DBS evidence checker and on-site application processor.
Develop and maintain accurate databases, records & systems in order to provide accurate and timely financial, statistical and monitoring information for reporting purposes when required for the Centre Manager and other relevant parties.
Liaise with Finance to maintain an accurate Petty Cash system, ensure approved invoices are sent for payment and reporting client turnover.
Place orders and liaise with suppliers and contractors to ensure goods and services are supplied in accordance with the requirements of the centre.
Support the centre manager in the operation of the H&S system and environmental standards including those relating to food safety.
Support the centre manager in notifying, sourcing and monitoring repair and maintenance tasks in premises used by the Company.
Ensure security protocols for the centre and the people using the building are observed and both are kept safe and secure (this includes the issue and security of keys).
Organising team activities such as monthly team meetings, minute taking, and updating the office diary.
Occasionally supervise junior staff and volunteers in the proper performance of their duties
Undertake such other duties as may be reasonably required by the Line Manager and/or the Senior Management Team or Directors.
Essential criteria:
Minimum of Grade C in GCSE English and Mathematics (or equivalent qualification)
Previous experience of administration duties
Confidence to work on own initiative
Strong team player and interpersonal skills
Takes a proactive approach to problem-solving
Strong organisational skills and the ability to prioritise multiple demands
Proficient in using Microsoft Office and Outlook.
Good written and verbal communication skills
Strong customer service skills
Ability to respond flexibly to the demands of the role
Ability to engage in continuous professional development