Estates Information and Compliance Manager
| Posting date: | 01 September 2025 |
|---|---|
| Salary: | £60,682.00 per year |
| Additional salary information: | £60682.00 a year |
| Hours: | Full time |
| Closing date: | 15 September 2025 |
| Location: | Gateshead, NE96SX |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | M9297-25-0136 |
Summary
System Management & Development Lead the administration, development, and integration of the CAFM system to support operational, strategic, and statutory requirements. Ensure the CAFM system supports compliance with HTM and relevant statutory standards (e.g., PPM, fire safety, water hygiene). Act as the subject matter expert for all Estates and Facilities software systems and ensure alignment with NHS Digital and DSPT standards. Liaise with the Trusts Technical Services team, Digital Services, and third-party suppliers to optimise system functionality and drive efficiencies. Support the rationalisation of legacy systems and oversee safe data migration and integration. Space and Asset Data Maintain accurate records of property space data in line with NHS guidelines and support the annual ERIC return. Undertake site audits and manage measured surveys to verify 'as-built' information. Ensure all physical changes to the estate are reflected in the CAFM system and CAD drawings. Collaborate with the Property Services Manager and Capital Projects to ensure space data reflects service delivery changes and capital works. Compliance & Reporting Support the submission of statutory data (ERIC, Model Hospital, PLACE, etc.) ensuring data integrity and timeliness. Develop and manage automated data routines to streamline input from PPM, Helpdesk, and Property Management modules. Lead on the analysis and presentation of data to identify trends, performance gaps, and opportunities for improvement across Estates and Facilities. Ensure asset and condition data supports six-facet survey outputs and capital planning processes. Finance & Budget Alignment Work closely with Finance Business Partners to compile and submit monthly expenditure reports on reactive and planned maintenance. Provide data to support Cost Improvement Programmes (CIPs) and strategic investment planning. Training & User Support Deliver training and ongoing support to CAFM system users across Estates and Facilities teams. Create guidance documents and user protocols to ensure consistent and secure system usage. Governance & Assurance Ensure all system use and data outputs comply with Information Governance and Data Protection regulations. Maintain audit trails and implement controls to ensure data accuracy, completeness, and security.