Assistant Accounts Apprentice, Reflex Systems, Rotherham, S66 8RY
| Dyddiad hysbysebu: | 28 Awst 2025 |
|---|---|
| Cyflog: | £14,722.50 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | Substantial annual leave entitlement (Up to 47 days per year including bank and public holidays!) College gym membership with onsite facilities Supporting employee mental health through access to free counselling services. |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 15 Medi 2025 |
| Lleoliad: | Rotherham, South Yorkshire |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Barnsley College |
| Math o swydd: | Prentisiaeth |
| Cyfeirnod swydd: | REFLEX |
Crynodeb
To oversee all financial transactions related to the Company’s procurement of goods and services, ensuring accurate record-keeping and effectively supporting departmental requirements.
Duties include:
Financial Record Keeping:
Maintaining accurate and up to date records of purchase invoices and payments. This includes data entry and filing.
Bank & Credit Card reconciliation:
Reconcile all transactions and identify any issues or request backup documents and invoices.
Invoice Processing:
Receiving and recording invoices from suppliers. This involves obtaining dual authorisation signatures from members of staff that are authorised to raise purchase and works orders and the department manager responsible for the delivery of the works.
Supplier Relationship management:
Acting as a point of contact for suppliers, handline queries, and resolving discrepancies related to invoices and payments.
Reconciliation of Supplier Statements:
Comparing supplier statements to the Company’s records to ensure accuracy. Resolve any issues to a satisfactory conclusion.
Petty Cash:
Manage petty cash by issuing reimbursement for purchases with a valid receipt, adhering to the Company’s procedure. Maintain the petty cash ledger and reconcile at each month end, balancing to the physical count.
Producing Reports:
Produce and distribute reports for the department as required by the Company Accountant. This includes Debtors, Creditors, Timesheets, Cash Flow etc.
Liaising with other departments:
Communicating with other departments within the Company regarding purchase-related matters.
Credit Control:
Track outstanding invoices to ensure that payments are received on time. Chase payments when they are late and take the appropriate action to recover the monies as directed by the Company Accountant by means of sending reminders, statements, making phone calls and emails. Resolve payment disputes where possible, escalating to the Company Accountant where appropriate and in line with the procedure.
Receipt of goods in:
Check delivery documentation, verifying delivery notes against purchase orders to confirm accuracy. Ensure the safe and efficient unloading of goods from delivery vehicles, using the pallet truck where necessary. Inspect received goods for any damage during transit and documenting any issues. Ensure that the quantity and quality of received goods match the order and specifications. Accurately record the receipt of goods in SimPRO.
Repairs / Returns (RMA’s):
Prepare goods for return, making sure all documentation is completed.
Check open PO’s:
At the end of each Week/Month, check what PO’s are open and see if any have been received. This will mainly be ones delivered to site and will need to be checked with the engineer. This can then be receipted in on SimPro so we capture the correct costs onto the job.
Stock takes:
Assist the Procurement & Materials Coordinator carry out a stock count of all items in dedicated warehouses. Accurately record the quantity of each item, using the tools provided such as stock report sheets. Input stock count after the stock count has been approved by the Company Accountant to ensure that the computer stock system carries accurate stock numbers.
Working week: 37.5 hours, Hours of work 8.30 am to 5.00 pm.
Apprenticeship standard: Assistant Accountant Level 3 Apprenticeship.
About the employer: Reflex Systems was established in 1987 and over the last 35 years we have gathered a great amount of industry knowledge and expertise in fire and security systems. With our network of fully qualified and accredited engineering personnel, we provide national coverage, supporting medium and large scale businesses meet their security and life safety requirements.
Duties include:
Financial Record Keeping:
Maintaining accurate and up to date records of purchase invoices and payments. This includes data entry and filing.
Bank & Credit Card reconciliation:
Reconcile all transactions and identify any issues or request backup documents and invoices.
Invoice Processing:
Receiving and recording invoices from suppliers. This involves obtaining dual authorisation signatures from members of staff that are authorised to raise purchase and works orders and the department manager responsible for the delivery of the works.
Supplier Relationship management:
Acting as a point of contact for suppliers, handline queries, and resolving discrepancies related to invoices and payments.
Reconciliation of Supplier Statements:
Comparing supplier statements to the Company’s records to ensure accuracy. Resolve any issues to a satisfactory conclusion.
Petty Cash:
Manage petty cash by issuing reimbursement for purchases with a valid receipt, adhering to the Company’s procedure. Maintain the petty cash ledger and reconcile at each month end, balancing to the physical count.
Producing Reports:
Produce and distribute reports for the department as required by the Company Accountant. This includes Debtors, Creditors, Timesheets, Cash Flow etc.
Liaising with other departments:
Communicating with other departments within the Company regarding purchase-related matters.
Credit Control:
Track outstanding invoices to ensure that payments are received on time. Chase payments when they are late and take the appropriate action to recover the monies as directed by the Company Accountant by means of sending reminders, statements, making phone calls and emails. Resolve payment disputes where possible, escalating to the Company Accountant where appropriate and in line with the procedure.
Receipt of goods in:
Check delivery documentation, verifying delivery notes against purchase orders to confirm accuracy. Ensure the safe and efficient unloading of goods from delivery vehicles, using the pallet truck where necessary. Inspect received goods for any damage during transit and documenting any issues. Ensure that the quantity and quality of received goods match the order and specifications. Accurately record the receipt of goods in SimPRO.
Repairs / Returns (RMA’s):
Prepare goods for return, making sure all documentation is completed.
Check open PO’s:
At the end of each Week/Month, check what PO’s are open and see if any have been received. This will mainly be ones delivered to site and will need to be checked with the engineer. This can then be receipted in on SimPro so we capture the correct costs onto the job.
Stock takes:
Assist the Procurement & Materials Coordinator carry out a stock count of all items in dedicated warehouses. Accurately record the quantity of each item, using the tools provided such as stock report sheets. Input stock count after the stock count has been approved by the Company Accountant to ensure that the computer stock system carries accurate stock numbers.
Working week: 37.5 hours, Hours of work 8.30 am to 5.00 pm.
Apprenticeship standard: Assistant Accountant Level 3 Apprenticeship.
About the employer: Reflex Systems was established in 1987 and over the last 35 years we have gathered a great amount of industry knowledge and expertise in fire and security systems. With our network of fully qualified and accredited engineering personnel, we provide national coverage, supporting medium and large scale businesses meet their security and life safety requirements.