Community Safety Admin Team Leader
| Dyddiad hysbysebu: | 22 Awst 2025 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 05 Medi 2025 |
| Lleoliad: | BS11 9DJ |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 2 ddiwrnod yr wythnos |
| Cwmni: | Avon Fire & Rescue Service |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 1535 |
Crynodeb
As our Community Safety Admin Team Leader you will provide managerial oversight to the administrative team who support the Community Safety Team who support those who are most vulnerable within the community in line with Avon Fire and Rescue Service Mission, Vision and Values.
You will also manage the function that supports providing community fire safety advice, providing a professional service which reflects the values of Avon Fire and Rescue Service.
Some of the things you’ll be doing:
Manage and support individual team members, identifying and facilitating learning and development opportunities to enhance team performance.
Responsible for leading the Community Safety Administration team to ensure the delivery of a professional, efficient, and customer-focused first point of contact for members of the public and external agencies seeking home fire safety advice and support
Review, develop, and implement improvements to administrative procedures and processes within the department, maximising technological solutions where appropriate to enhance efficiency, streamline workflows, and support continuous service improvement.
Manage and respond to general queries received by the team, identifying potential barriers and implementing appropriate solutions. Ensure all enquiries are addressed within agreed timescales, escalating complex or sensitive issues to the relevant manager as necessary.
Manage the scheduling and completion of Home Fire Safety Visits (HFSVs) carried out by Community Safety Workers and Station Staff, ensuring alignment with the Risk Stratification process and adherence to required timeframes.
Produce regular statistical reports aligned with departmental Key Performance Indicators (KPIs). Identify any gaps in data accuracy or reporting and implement relevant training and development initiatives to ensure team members maintain high standards of data quality and consistency.
Carry out any additional responsibilities as reasonable and appropriate, as agreed with line manager.
What we will need from you
Essential:
Level 3 qualification or equivalent qualification relevant to the role (for example in business administration, supervisory management, customer service, community safety)
Good knowledge and understanding of the importance of robust safeguarding practices.
Relevant supervisory experience and effective development of others.
Experienced in delivering high-quality, customer-centred services
Managing workload independently to prioritise tasks effectively, drive workstreams forward and achieve desired objectives.
Previous experience in providing administrative support, including handling routine tasks such as data entry, record keeping, and general office duties.
Good customer service skills, with the ability to communicate clearly and politely with a friendly and patient telephone manner, and to engage effectively with people both inside and outside the organisation.
Demonstrates strong attention to detail to ensure accuracy when inputting and reviewing data
Ability to collect, collate and present information and basic statistics in various formats.
Possesses strong organisational and prioritisation skills, consistently using initiative to meet deadlines through a structured and efficient approach.
Able to drive with a current driving licence, or ability to arrange suitable alternative transport to travel to various work locations.
Desirable:
Knowledge and awareness of the types of issues that affect communities and the relevant legislation, policy and good practice relating to these.
Knowledge and general understanding of community and risk prevention activities within a fire and rescue service.
Experience in gathering, organising, and presenting information and basic statistics in different formats, including producing written documents that use data to support, evaluate, or explain workstreams.
What you can expect in return:
26 days annual holiday (plus public holidays) rising to 30 days after 5 years, and 31 days after 10 years of service
Local Government Pension – Defined Benefit Scheme
Electric Vehicle Salary Sacrifice Scheme
Cycle to Work scheme
Welfare and Wellbeing services
Staff Engagement Groups
Access to Medical Intervention Scheme
Access to Blue Light card with offers online and high street discounts
You will also manage the function that supports providing community fire safety advice, providing a professional service which reflects the values of Avon Fire and Rescue Service.
Some of the things you’ll be doing:
Manage and support individual team members, identifying and facilitating learning and development opportunities to enhance team performance.
Responsible for leading the Community Safety Administration team to ensure the delivery of a professional, efficient, and customer-focused first point of contact for members of the public and external agencies seeking home fire safety advice and support
Review, develop, and implement improvements to administrative procedures and processes within the department, maximising technological solutions where appropriate to enhance efficiency, streamline workflows, and support continuous service improvement.
Manage and respond to general queries received by the team, identifying potential barriers and implementing appropriate solutions. Ensure all enquiries are addressed within agreed timescales, escalating complex or sensitive issues to the relevant manager as necessary.
Manage the scheduling and completion of Home Fire Safety Visits (HFSVs) carried out by Community Safety Workers and Station Staff, ensuring alignment with the Risk Stratification process and adherence to required timeframes.
Produce regular statistical reports aligned with departmental Key Performance Indicators (KPIs). Identify any gaps in data accuracy or reporting and implement relevant training and development initiatives to ensure team members maintain high standards of data quality and consistency.
Carry out any additional responsibilities as reasonable and appropriate, as agreed with line manager.
What we will need from you
Essential:
Level 3 qualification or equivalent qualification relevant to the role (for example in business administration, supervisory management, customer service, community safety)
Good knowledge and understanding of the importance of robust safeguarding practices.
Relevant supervisory experience and effective development of others.
Experienced in delivering high-quality, customer-centred services
Managing workload independently to prioritise tasks effectively, drive workstreams forward and achieve desired objectives.
Previous experience in providing administrative support, including handling routine tasks such as data entry, record keeping, and general office duties.
Good customer service skills, with the ability to communicate clearly and politely with a friendly and patient telephone manner, and to engage effectively with people both inside and outside the organisation.
Demonstrates strong attention to detail to ensure accuracy when inputting and reviewing data
Ability to collect, collate and present information and basic statistics in various formats.
Possesses strong organisational and prioritisation skills, consistently using initiative to meet deadlines through a structured and efficient approach.
Able to drive with a current driving licence, or ability to arrange suitable alternative transport to travel to various work locations.
Desirable:
Knowledge and awareness of the types of issues that affect communities and the relevant legislation, policy and good practice relating to these.
Knowledge and general understanding of community and risk prevention activities within a fire and rescue service.
Experience in gathering, organising, and presenting information and basic statistics in different formats, including producing written documents that use data to support, evaluate, or explain workstreams.
What you can expect in return:
26 days annual holiday (plus public holidays) rising to 30 days after 5 years, and 31 days after 10 years of service
Local Government Pension – Defined Benefit Scheme
Electric Vehicle Salary Sacrifice Scheme
Cycle to Work scheme
Welfare and Wellbeing services
Staff Engagement Groups
Access to Medical Intervention Scheme
Access to Blue Light card with offers online and high street discounts
Aelod balch o'r cynllun cyflogwyr Hyderus o ran Anabledd
Hyderus o ran Anabledd
Gwybodaeth am Hyderus o ran Anabledd
Yn gyffredinol, bydd cyflogwr Hyderus o ran Anabledd yn cynnig cyfweliad i unrhyw ymgeisydd sy'n datgan eu bod yn anabl ac yn bodloni'r meini prawf lleiaf ar gyfer y swydd fel y diffinnir gan y cyflogwr. Mae'n bwysig nodi, mewn rhai sefyllfaoedd recriwtio fel nifer fawr o ymgeiswyr, cyfnod tymhorol ac amseroedd prysur iawn, efallai y bydd y cyflogwr am gyfyngu ar y niferoedd cyffredinol o gyfweliadau a gynigir i bobl anabl a phobl nad ydynt yn anabl. Am fwy o fanylion ewch i Hyderus o ran Anabledd.