Mobile Fleet Administrator
| Posting date: | 20 August 2025 |
|---|---|
| Salary: | £26,000 per year |
| Hours: | Full time |
| Closing date: | 19 September 2025 |
| Location: | IP24 1HZ |
| Remote working: | On-site only |
| Company: | Smart Solutions (Recruitment) Limited |
| Job type: | Temporary |
| Job reference: |
Summary
PRINCIPAL ACCOUNTABILITIES*
1 To create/update/close job cards and purchase orders on Fleetwave as necessary.
2 Maintain and update the parts register on Fleetwave.
3 Work with the relevant workshop management to produce 3rd party invoices on time, as well as to be the point of contact for 3rd party customers regarding any invoice queries.
4 To assist Foremen where appropriate in maintaining/updating vehicle and invoice files at relevant locations, as well as general administrative queries.
5 To enter Fitters hours into the Payroll system.
6 To liaise with Customers on proforma-invoices. MOT Lane/Cash Sales accounts must have payment before vehicle leaves the premises.
NATURE AND SCOPE *
The Fleet Administrator is a support role to the workshops, ensuring timely and accurate information is produced to support the preparing of reports, raising of invoices and resolution of queries.
The role is require to produce a fixed reports on weekly and monthly basis.
The role operates within the constraints of the fixed reporting time lines, however innovation to become more productive and efficient is highly encouraged.
This role is a hands-on role involving the use of many personal skills such as relationship management, people and resource management. With the ability to build key internal relationships at all levels of Management within the business across a number of departments as well as the ability to build key relationships with external customers.
The post requires good time management, and will liaise with internal and external personnel.
1 To create/update/close job cards and purchase orders on Fleetwave as necessary.
2 Maintain and update the parts register on Fleetwave.
3 Work with the relevant workshop management to produce 3rd party invoices on time, as well as to be the point of contact for 3rd party customers regarding any invoice queries.
4 To assist Foremen where appropriate in maintaining/updating vehicle and invoice files at relevant locations, as well as general administrative queries.
5 To enter Fitters hours into the Payroll system.
6 To liaise with Customers on proforma-invoices. MOT Lane/Cash Sales accounts must have payment before vehicle leaves the premises.
NATURE AND SCOPE *
The Fleet Administrator is a support role to the workshops, ensuring timely and accurate information is produced to support the preparing of reports, raising of invoices and resolution of queries.
The role is require to produce a fixed reports on weekly and monthly basis.
The role operates within the constraints of the fixed reporting time lines, however innovation to become more productive and efficient is highly encouraged.
This role is a hands-on role involving the use of many personal skills such as relationship management, people and resource management. With the ability to build key internal relationships at all levels of Management within the business across a number of departments as well as the ability to build key relationships with external customers.
The post requires good time management, and will liaise with internal and external personnel.