Lower Limb Education and Courses Administrator
| Dyddiad hysbysebu: | 19 Awst 2025 |
|---|---|
| Cyflog: | Heb ei nodi |
| Gwybodaeth ychwanegol am y cyflog: | £27,485 - £30,162 Per annum |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 18 Medi 2025 |
| Lleoliad: | Wrightington, WN6 9EP |
| Cwmni: | Wrightington, Wigan & Leigh NHS Foundation Trust |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 7337973/302-25-7337973SS |
Crynodeb
A Vacancy at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust.
Recognised as a Centre for Excellence for Orthopaedics, this is an exciting opportunity to join our Lower Limb Education department at Wrightington Hospital as Lower Limb Education and Courses Administrator.
The department delivers courses, educational programmes, visitations, meetings and surgical fellowships in joint replacement. These are in the form of Internal, external and International educational courses and large-scale events.
The post holder will manage the Lower Limb Education department, working closely with Surgeons and Registrars co-ordinating a broad range of new and existing training programmes and complex educational activities.
They will work to a high standard, managing surgical fellowships, medical school elective placements, clinical attachments and visitations for medical staff from the UK and overseas.
They will ensure effective communication with surgeons, registrars, and orthopaedic companies, making decisions to identify future educational objectives and requirements.
They will be expected to work independently and contribute effectively to the “whole team” being flexible in working practice and being able to re-prioritise workload when other team members require support.
The post is full-time vacancy working 37.5 hours per week.
Manage external and internal lower limb medical education courses, meetings, and large-scale events including all pre-course marketing, course development, sponsorship and commercial liaison.
Proactively manage the running of the courses efficiently ensuring all runs smoothly, organising audio-visual requirements, catering and hiring of equipment.
Provide online evaluation and certificates to all delegates and faculty and organise ‘Continuing Professional Development’ accreditation (CPD) for all courses from the Royal College of Surgeons. Develop, analyse, and review post-event evaluation and learning outcomes and distribute to conveners and faculty.
To maintain accurate and up to date financial reports to ensure that each course or event is financially viable and profitable.
To manage the lower limb education department on behalf of The John Charnley Trust in terms of Travelling Scholarships, grants, patient information and future leadership programmes. Liaise with the trustees regarding financial matters and the trust website.
To manage the Low Friction Society, maintaining a register of all members and arrange annual meetings for the Low Friction Society.
Responsible for covering NW Regional Revision multidisciplinary team (MDT) coordinator in the event of leave or sickness.
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values ‘the WWL Way’.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Duties andResponsibilities
· Responsiblefortheresearchingexternalvenuesforlargescaleevents.
· Manage external and internal lower limb medical education courses, meetings, and large-scale events.
· Manageallpre-coursemarketing,coursedevelopment,sponsorshipandcommercialliaison.
· Setuponlineregistrationforeachcourse.
· Obtain‘ContinuingProfessionalDevelopment’accreditation(CPD) for allcourses from the Royal College of Surgeons.
· Arrangeandorganisenecessaryaudio-visualrequirements.
· Coordinatecateringandhiringofequipment.
· To proactively manage the running of the courses efficiently ensuring all runs smoothly. Maintaining accurate records of all activities related to the programme including recording attendance, managing feedback and overseeing the evaluation of the programme to ensure its effectiveness.
· Provideonlineevaluationandcertificatestoall delegatesandfaculty
· Develop,analyse, andreviewpost-eventevaluationanddistributetoconvenersand faculty. Ensure payment of travelling expenses as appropriate.
· To maintain accurate and up to date financial reports from each lower limb educationcourseandeventthatthelowerlimbeducationunithold.Toensurethat each course or event is financially viable and profitable.
· ComplywithGDPRregulations.
· To proactively manage the lower limb education department on behalf of The John Charnley Trust.
· To maintain accurate records relating to the submission of applications for John Charnley Trust Travelling Scholarships.
· To liaise with the John Charnley Trust trustees regarding all matters relating to for grants, Patient Information Centre, Future Leadership Programme, distribution of agendas and taking minutes and completing the actions arising from the meetings.
· TomaintaintheJohnCharnleyTrustwebsite.
· To liaise with the John Charnley Trust accountants regarding all financial matters relating to the payment of grants at the appropriate time and other invoices.
· To proactively manage the Low Friction Society. To maintain a register of all members of the Low Friction Society including present and previous registrars/FellowswhohaveworkedatWrightington.Toarrangeannualmeetingsfor the Low Friction Society.
· ToproactivelymanagetheMedicalSchoolElectivePlacements,ClinicalAttachments and visitations for medical staff from the UK and overseas liaising with the Recruitment Team, Clinical Attachment team regarding documentation.Setting up timetables for each visitation
· Responsible for covering NW Regional Revision multidisciplinary team (MDT) coordinator in the event of leave or sickness.
· Analyse learning outcomes, feedback and metrics and present summaries to consultants and external parties.
· Monitoringandassessingtheeffectivenessandsuccessofeducationprogrammes.
· Managing enrolment for education programmes and organising the resources to facilitate these programmes.
Keyresultsfromthejobholder
· ToprovideefficientandaccurateadministrativesupporttotheLowerLimbEducation Department Consultants at Wrightington Hospital. Also, to provide administrative support for lower limb fellows and junior trainee doctors.
· Responsibleforcoveringoftheroleof NW RegionalRevisionMDTCoordinatorin the event of leave or sickness.
· Abletocopewithfrequentinterruptionsandonthespotproblemsolving.
PlanningandOrganisationalDuties
· Advertisingofcourses &eventsinrelevantjournals,websites,andsocial media,up to 18 months in advance.
· Dailycourseinformationupdatesonsocialmedia–LinkedIn,InstagramandX
· Diarymanagementofconsultantsleaveforcourses.
· Researching each year other relevant courses and large lower limb meeting dates, to ensure dates do not clash with Wrightington lower limb courses.
· Coordinationofmultipletasks/courses/meetings/conferencesatthesametime.
· Organising & booking of faculty accommodation, meetings rooms, catering, AV technicians, lab equipment at least 18 months in advance of course date, to ensureavailability.
· Strongorganisation,planningandtimemanagementskills.
· Attentiontodetailandcriticalthinkingskills.
· Toreviewcourseandtrainingplansfor accuracyandauditquality.
· Workingwithexternalcompaniestoenablegoodqualityeducationandtraining programmes and developing close working relationships with these companies.
· To positively represent Wrightington lower limb education department at meetings and conferences,supporting and promoting the training and education of surgeons.
CommunicationsandKeyWorkingRelationships
· Communicatingandunderstandingtheculturalorlanguagedifferencesofeveryone.
· Abilitytocollate,processandanalysedatawithaccuracyanddiligence.
· Responsible for accepting and processing enquiries received by post, email, telephone, distributing and prioritising using judgement and experience to prioritise the work.
· Contributeeffectivelytothe“wholeteam”beingflexibleinworkingpracticeand beingabletore-prioritiseworkloadwhenotherteammembersrequiresupport.
· Tobeabletocommunicatewith consultants,outsideagenciesandall disciplinesof work colleagues within the Trust, maintaining good working relationships.
· Produce and distribute course programmes/timetables and all course relatedinformation.
· Contactforanycourseproblemsarising-negotiatingandrespondingsensitivelywith all calls. Responsible for patients, delegates, external companies and faculty on the days of the courses.
· Workingcollaborativelywithexternalmedicalindustriesandotherexternalagencies by telephone, email and face to face.
· Disseminationofinformationbetweenalllevelsofpersonnelbymeansofformal meetings, Zoom, Microsoft teams meetings, email, written and verbalcommunication
· Developandmaintainrelationshipswithindustrypartners.
· Abilitytosetupprojectplansandproducemonitoringreports
· Abilitytomanagecontracts,includingintellectualpropertyrights,withpartnersandsub-contractors
· Abilitytoprioritisecompetingworkstreamsanddemands,workingunderpressureto achieve deadlines whilst maintaining a high quality of work.
· Excellentcommunicationskills,includinghighstandardofwrittenEnglish
· AbilitytouseMicrosoftOffice,includingTeamsandDynamics365
· Goodcommunicationskillswithconsultants,staffandexternalcompanies.
· Personalintegritywiththeabilitytodealwithsensitiveandconfidentialinformation.
ResponsibilityforFinance
· Responsibleforthesetupandmaintenance,accurate,timelyandlegiblefinance records for each course.
· Receiveandprocesscoursetransactionfeesviaonlinebookingsystem.
· Maintainingofexcel spreadsheetsforeachcourse,toprovideaneffectivefinancialmonitoring.
· Ensuringinvoicesarepaidina timelymanner.
· Ensuringeachcourseisfinanciallyviablebeforeprogressing.Settingthefeesfor each course, to ensure a profit figure for each course/event.
· Identificationofcostimprovementswithinthedepartment.
· EnsurecorrectwastestreamsareusedtosupporttheTrustwastepolicies
ResponsibilityforHumanResources
· MonitorthatrecruitmentandselectiontakesplaceinaccordancewithTrustPolicy
· Managesicknessabsencetowithinagreedlimitsandensurethataccuraterecords are kept.
ResponsibilityforHealth&Safety
Compliancewith theHealth &SafetyatWorkAct1974 – thepostholderisrequiredto fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessmentofall situations,thetakingofappropriateactionsandreportingofall incidents, nearmissesandhazards,andastatutorydutyofcarefortheirownpersonalsafetyandthat of others who may be affected by their acts or omissions.
This advert closes on Sunday 31 Aug 2025
Recognised as a Centre for Excellence for Orthopaedics, this is an exciting opportunity to join our Lower Limb Education department at Wrightington Hospital as Lower Limb Education and Courses Administrator.
The department delivers courses, educational programmes, visitations, meetings and surgical fellowships in joint replacement. These are in the form of Internal, external and International educational courses and large-scale events.
The post holder will manage the Lower Limb Education department, working closely with Surgeons and Registrars co-ordinating a broad range of new and existing training programmes and complex educational activities.
They will work to a high standard, managing surgical fellowships, medical school elective placements, clinical attachments and visitations for medical staff from the UK and overseas.
They will ensure effective communication with surgeons, registrars, and orthopaedic companies, making decisions to identify future educational objectives and requirements.
They will be expected to work independently and contribute effectively to the “whole team” being flexible in working practice and being able to re-prioritise workload when other team members require support.
The post is full-time vacancy working 37.5 hours per week.
Manage external and internal lower limb medical education courses, meetings, and large-scale events including all pre-course marketing, course development, sponsorship and commercial liaison.
Proactively manage the running of the courses efficiently ensuring all runs smoothly, organising audio-visual requirements, catering and hiring of equipment.
Provide online evaluation and certificates to all delegates and faculty and organise ‘Continuing Professional Development’ accreditation (CPD) for all courses from the Royal College of Surgeons. Develop, analyse, and review post-event evaluation and learning outcomes and distribute to conveners and faculty.
To maintain accurate and up to date financial reports to ensure that each course or event is financially viable and profitable.
To manage the lower limb education department on behalf of The John Charnley Trust in terms of Travelling Scholarships, grants, patient information and future leadership programmes. Liaise with the trustees regarding financial matters and the trust website.
To manage the Low Friction Society, maintaining a register of all members and arrange annual meetings for the Low Friction Society.
Responsible for covering NW Regional Revision multidisciplinary team (MDT) coordinator in the event of leave or sickness.
Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values ‘the WWL Way’.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.
At WWL we value the benefits a rich and diverse workforce brings to our community and therefore welcome applications from all sections of society.
Duties andResponsibilities
· Responsiblefortheresearchingexternalvenuesforlargescaleevents.
· Manage external and internal lower limb medical education courses, meetings, and large-scale events.
· Manageallpre-coursemarketing,coursedevelopment,sponsorshipandcommercialliaison.
· Setuponlineregistrationforeachcourse.
· Obtain‘ContinuingProfessionalDevelopment’accreditation(CPD) for allcourses from the Royal College of Surgeons.
· Arrangeandorganisenecessaryaudio-visualrequirements.
· Coordinatecateringandhiringofequipment.
· To proactively manage the running of the courses efficiently ensuring all runs smoothly. Maintaining accurate records of all activities related to the programme including recording attendance, managing feedback and overseeing the evaluation of the programme to ensure its effectiveness.
· Provideonlineevaluationandcertificatestoall delegatesandfaculty
· Develop,analyse, andreviewpost-eventevaluationanddistributetoconvenersand faculty. Ensure payment of travelling expenses as appropriate.
· To maintain accurate and up to date financial reports from each lower limb educationcourseandeventthatthelowerlimbeducationunithold.Toensurethat each course or event is financially viable and profitable.
· ComplywithGDPRregulations.
· To proactively manage the lower limb education department on behalf of The John Charnley Trust.
· To maintain accurate records relating to the submission of applications for John Charnley Trust Travelling Scholarships.
· To liaise with the John Charnley Trust trustees regarding all matters relating to for grants, Patient Information Centre, Future Leadership Programme, distribution of agendas and taking minutes and completing the actions arising from the meetings.
· TomaintaintheJohnCharnleyTrustwebsite.
· To liaise with the John Charnley Trust accountants regarding all financial matters relating to the payment of grants at the appropriate time and other invoices.
· To proactively manage the Low Friction Society. To maintain a register of all members of the Low Friction Society including present and previous registrars/FellowswhohaveworkedatWrightington.Toarrangeannualmeetingsfor the Low Friction Society.
· ToproactivelymanagetheMedicalSchoolElectivePlacements,ClinicalAttachments and visitations for medical staff from the UK and overseas liaising with the Recruitment Team, Clinical Attachment team regarding documentation.Setting up timetables for each visitation
· Responsible for covering NW Regional Revision multidisciplinary team (MDT) coordinator in the event of leave or sickness.
· Analyse learning outcomes, feedback and metrics and present summaries to consultants and external parties.
· Monitoringandassessingtheeffectivenessandsuccessofeducationprogrammes.
· Managing enrolment for education programmes and organising the resources to facilitate these programmes.
Keyresultsfromthejobholder
· ToprovideefficientandaccurateadministrativesupporttotheLowerLimbEducation Department Consultants at Wrightington Hospital. Also, to provide administrative support for lower limb fellows and junior trainee doctors.
· Responsibleforcoveringoftheroleof NW RegionalRevisionMDTCoordinatorin the event of leave or sickness.
· Abletocopewithfrequentinterruptionsandonthespotproblemsolving.
PlanningandOrganisationalDuties
· Advertisingofcourses &eventsinrelevantjournals,websites,andsocial media,up to 18 months in advance.
· Dailycourseinformationupdatesonsocialmedia–LinkedIn,InstagramandX
· Diarymanagementofconsultantsleaveforcourses.
· Researching each year other relevant courses and large lower limb meeting dates, to ensure dates do not clash with Wrightington lower limb courses.
· Coordinationofmultipletasks/courses/meetings/conferencesatthesametime.
· Organising & booking of faculty accommodation, meetings rooms, catering, AV technicians, lab equipment at least 18 months in advance of course date, to ensureavailability.
· Strongorganisation,planningandtimemanagementskills.
· Attentiontodetailandcriticalthinkingskills.
· Toreviewcourseandtrainingplansfor accuracyandauditquality.
· Workingwithexternalcompaniestoenablegoodqualityeducationandtraining programmes and developing close working relationships with these companies.
· To positively represent Wrightington lower limb education department at meetings and conferences,supporting and promoting the training and education of surgeons.
CommunicationsandKeyWorkingRelationships
· Communicatingandunderstandingtheculturalorlanguagedifferencesofeveryone.
· Abilitytocollate,processandanalysedatawithaccuracyanddiligence.
· Responsible for accepting and processing enquiries received by post, email, telephone, distributing and prioritising using judgement and experience to prioritise the work.
· Contributeeffectivelytothe“wholeteam”beingflexibleinworkingpracticeand beingabletore-prioritiseworkloadwhenotherteammembersrequiresupport.
· Tobeabletocommunicatewith consultants,outsideagenciesandall disciplinesof work colleagues within the Trust, maintaining good working relationships.
· Produce and distribute course programmes/timetables and all course relatedinformation.
· Contactforanycourseproblemsarising-negotiatingandrespondingsensitivelywith all calls. Responsible for patients, delegates, external companies and faculty on the days of the courses.
· Workingcollaborativelywithexternalmedicalindustriesandotherexternalagencies by telephone, email and face to face.
· Disseminationofinformationbetweenalllevelsofpersonnelbymeansofformal meetings, Zoom, Microsoft teams meetings, email, written and verbalcommunication
· Developandmaintainrelationshipswithindustrypartners.
· Abilitytosetupprojectplansandproducemonitoringreports
· Abilitytomanagecontracts,includingintellectualpropertyrights,withpartnersandsub-contractors
· Abilitytoprioritisecompetingworkstreamsanddemands,workingunderpressureto achieve deadlines whilst maintaining a high quality of work.
· Excellentcommunicationskills,includinghighstandardofwrittenEnglish
· AbilitytouseMicrosoftOffice,includingTeamsandDynamics365
· Goodcommunicationskillswithconsultants,staffandexternalcompanies.
· Personalintegritywiththeabilitytodealwithsensitiveandconfidentialinformation.
ResponsibilityforFinance
· Responsibleforthesetupandmaintenance,accurate,timelyandlegiblefinance records for each course.
· Receiveandprocesscoursetransactionfeesviaonlinebookingsystem.
· Maintainingofexcel spreadsheetsforeachcourse,toprovideaneffectivefinancialmonitoring.
· Ensuringinvoicesarepaidina timelymanner.
· Ensuringeachcourseisfinanciallyviablebeforeprogressing.Settingthefeesfor each course, to ensure a profit figure for each course/event.
· Identificationofcostimprovementswithinthedepartment.
· EnsurecorrectwastestreamsareusedtosupporttheTrustwastepolicies
ResponsibilityforHumanResources
· MonitorthatrecruitmentandselectiontakesplaceinaccordancewithTrustPolicy
· Managesicknessabsencetowithinagreedlimitsandensurethataccuraterecords are kept.
ResponsibilityforHealth&Safety
Compliancewith theHealth &SafetyatWorkAct1974 – thepostholderisrequiredto fulfil a proactive role towards the management of risk in all of their actions. This entails the risk assessmentofall situations,thetakingofappropriateactionsandreportingofall incidents, nearmissesandhazards,andastatutorydutyofcarefortheirownpersonalsafetyandthat of others who may be affected by their acts or omissions.
This advert closes on Sunday 31 Aug 2025