Defence Support Administration Officer
| Posting date: | 08 August 2025 |
|---|---|
| Salary: | £26,770 per year, pro rata |
| Hours: | Full time |
| Closing date: | 07 September 2025 |
| Location: | BH21 6QS |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 403237 |
Summary
1. Deliver administrative support across specialisms as instructed and contained within the MOD UKStratCom Catalogue of Services and assignment specifications.
2. Act as a key point of contact for internal and external specialism requests, providing advice and guidance, escalating to more senior colleagues where appropriate. This also includes being point of contact (POC) for stakeholders and contractors to issue keys, reporting/logging faults with Ancala and VIVO and continuously monitoring fault updates weekly. You may also be required to conduct building custodian checks including daily panel health checks, Fire Call Point checks and Legionella checks.
3. Own logistical elements of activities and events such as arranging travel, booking venues or coordinating visits. Additionally, you will be receiving and distributing any incoming site post, escorting VIPs, booking conferences, procurement e.g. Leidos demands (PPE), conduct scale calibrations and submit FFO heating oil demands. You will manage resources of vehicles, including control of day-to-day operation of MT assets on-site to ensure that all legitimate transport operations are satisfied, making most efficient use of resources IAW JSP 800 Vol. 5. This includes booking and authorising hire cars through the Clarity system.
4. Support internal communications such as updating internal websites, distributing key information and acting as a focal point for other internal communications. Dissemination of key information, newsletters, and awareness campaigns, TRIAD alerts. Issuing keys to contractors.
5. Manage document production, processing and maintenance as instructed e.g. any relevant papers for meetings including writing minutes, processing One Page Business Cases, processing security clearance documents etc. This also includes issuing fuel cards, closing vehicle schedules, managing the Fuel Account and the disposal account for skips.
6. Support the Business Support Manager with change implementation including liaising with other areas of the business to coordinate business change implementation activities.
7. Support in the production of a variety of documentation, including demands, reports and clearance documentation. This includes recording all Demand, Receipts and Issues for audits, producing returns for F&L account and demanding, issuing and accounting for fuel.
8. Coordinate a small labour team, providing coaching and developmental dialogue where appropriate, ensuring daily and weekly tasks are delegated and completed.
2. Act as a key point of contact for internal and external specialism requests, providing advice and guidance, escalating to more senior colleagues where appropriate. This also includes being point of contact (POC) for stakeholders and contractors to issue keys, reporting/logging faults with Ancala and VIVO and continuously monitoring fault updates weekly. You may also be required to conduct building custodian checks including daily panel health checks, Fire Call Point checks and Legionella checks.
3. Own logistical elements of activities and events such as arranging travel, booking venues or coordinating visits. Additionally, you will be receiving and distributing any incoming site post, escorting VIPs, booking conferences, procurement e.g. Leidos demands (PPE), conduct scale calibrations and submit FFO heating oil demands. You will manage resources of vehicles, including control of day-to-day operation of MT assets on-site to ensure that all legitimate transport operations are satisfied, making most efficient use of resources IAW JSP 800 Vol. 5. This includes booking and authorising hire cars through the Clarity system.
4. Support internal communications such as updating internal websites, distributing key information and acting as a focal point for other internal communications. Dissemination of key information, newsletters, and awareness campaigns, TRIAD alerts. Issuing keys to contractors.
5. Manage document production, processing and maintenance as instructed e.g. any relevant papers for meetings including writing minutes, processing One Page Business Cases, processing security clearance documents etc. This also includes issuing fuel cards, closing vehicle schedules, managing the Fuel Account and the disposal account for skips.
6. Support the Business Support Manager with change implementation including liaising with other areas of the business to coordinate business change implementation activities.
7. Support in the production of a variety of documentation, including demands, reports and clearance documentation. This includes recording all Demand, Receipts and Issues for audits, producing returns for F&L account and demanding, issuing and accounting for fuel.
8. Coordinate a small labour team, providing coaching and developmental dialogue where appropriate, ensuring daily and weekly tasks are delegated and completed.