Divisional Archivist
| Dyddiad hysbysebu: | 05 Awst 2025 |
|---|---|
| Cyflog: | £24,864 i £26,082 bob blwyddyn, pro rata |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 04 Medi 2025 |
| Lleoliad: | Swindon |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Wiltshire Police |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 966 |
Crynodeb
About the role
An opportunity has arisen for a bright, enthusiastic, person with good interpersonal and relational skills to join the Wiltshire Police, Criminal Justice department. The role is based at Swindon with a requirement at times to work at either Melksham or Salisbury. A work vehicle can be used when available.
Wiltshire has lots of layers - prehistoric stones, wartime bunkers, secret trails and hidden churches. But behind all of that, keeping our community safe across the years are generations of quiet police work. Some of it heroic, some of it worrying, but all of it real.
The primary focus of this role is to be the divisional custodian for the archiving of all crime files. Also, when required, to undertake all administrative duties in respect of files and related matters within the operational support services department, ensuring that all time scales are complied with and that both local and national file standards and targets are consistently met. Some lifting and working at height are required. Training will be provided for this role.
What you will be doing
Prioritise and manage all incoming and outgoing work while adhering to deadlines to ensure day-to-day activities are completed in a timely manner.
Review crime files submitted for filing to ensure all matters are completed and dealt with.
Use Police National Computer (PNC), Niche RMS (Record Management System), and FDS (Force Data Search) to check the completeness and accuracy of the files.
Ensure corresponding data is accurate and all tasks are completed before archiving and file movement (via Niche, Historic FDS system, or legacy file spreadsheets for pre-1997 files).
Identify and address anomalies by contacting officers or relevant departments.
Strip files once completed, making risk-based decisions on which paperwork to retain or destroy.
Where necessary, remove and action Evidential Property forms and green Digital Evidence forms and pass them on to the relevant departments.
About you and your experience
Ability to prioritise tasks effectively and manage multiple responsibilities simultaneously.
Strong attention to detail and ability to follow complex processes.
Ability to meet deadlines and manage time efficiently in a fast-paced environment.
Knowledge of data management, file storage, and electronic file movement protocols.
Experience of handing confidential information.
Excellent communication skills
Essential knowledge and experience in Microsoft Windows Software.
Experience in the usage of Niche, PNC and legislation around GDPR is desirable.
What we offer
Excellent career development opportunities
25 days annual leave plus bank holidays, rising to 30 days
Hybrid working
Flexi hours scheme
Free Gym membership
Physical and mental well-being support
Generous Pension scheme
Please note, all roles will be subject to a vetting procedure, some roles due to the nature of their work, will require additional security clearance.
Depending on the number of applications received, we reserve the right to close this role early.
Important information before you commence an application
Please ensure you allow time to complete your application fully as part complete pages do not autosave and the application system only remains active on a single page for a period of 60 minutes.
You may require the following detail to complete this application form:
National Insurance Number
Identification Detail e.g. passport
Address information
Referee information
Full employment history including dates and any qualifications you may have attained
Tattoos - you will also be requested to provide photos and describe of any visible tattoos you have
You may require the following documents to complete this application form:
A Passport style photograph
A copy of your photo card driving licence
A downloaded DVLA summary showing full driving record
A copy of your paper driving licence counterpart (Northern Ireland only)
A copy of your British Passport or birth certificate (if a candidate does not have a passport, then they may use their birth certificate, but will need to provide a copy of a British passport once they have obtained one.)
Copies of your qualifications relating to English and Maths (only). If applying for the Degree Holder Police Constable Apprenticeship, you will need a copy of your Degree Certificate.
Clear, colour photos of any non-intimate tattoos
Formal translation from a reputable source for any foreign language or symbol tattoos
Any paperwork relating to discharged debts, CCJ, bankruptcy etc
Deed poll certificate for any name changes
An opportunity has arisen for a bright, enthusiastic, person with good interpersonal and relational skills to join the Wiltshire Police, Criminal Justice department. The role is based at Swindon with a requirement at times to work at either Melksham or Salisbury. A work vehicle can be used when available.
Wiltshire has lots of layers - prehistoric stones, wartime bunkers, secret trails and hidden churches. But behind all of that, keeping our community safe across the years are generations of quiet police work. Some of it heroic, some of it worrying, but all of it real.
The primary focus of this role is to be the divisional custodian for the archiving of all crime files. Also, when required, to undertake all administrative duties in respect of files and related matters within the operational support services department, ensuring that all time scales are complied with and that both local and national file standards and targets are consistently met. Some lifting and working at height are required. Training will be provided for this role.
What you will be doing
Prioritise and manage all incoming and outgoing work while adhering to deadlines to ensure day-to-day activities are completed in a timely manner.
Review crime files submitted for filing to ensure all matters are completed and dealt with.
Use Police National Computer (PNC), Niche RMS (Record Management System), and FDS (Force Data Search) to check the completeness and accuracy of the files.
Ensure corresponding data is accurate and all tasks are completed before archiving and file movement (via Niche, Historic FDS system, or legacy file spreadsheets for pre-1997 files).
Identify and address anomalies by contacting officers or relevant departments.
Strip files once completed, making risk-based decisions on which paperwork to retain or destroy.
Where necessary, remove and action Evidential Property forms and green Digital Evidence forms and pass them on to the relevant departments.
About you and your experience
Ability to prioritise tasks effectively and manage multiple responsibilities simultaneously.
Strong attention to detail and ability to follow complex processes.
Ability to meet deadlines and manage time efficiently in a fast-paced environment.
Knowledge of data management, file storage, and electronic file movement protocols.
Experience of handing confidential information.
Excellent communication skills
Essential knowledge and experience in Microsoft Windows Software.
Experience in the usage of Niche, PNC and legislation around GDPR is desirable.
What we offer
Excellent career development opportunities
25 days annual leave plus bank holidays, rising to 30 days
Hybrid working
Flexi hours scheme
Free Gym membership
Physical and mental well-being support
Generous Pension scheme
Please note, all roles will be subject to a vetting procedure, some roles due to the nature of their work, will require additional security clearance.
Depending on the number of applications received, we reserve the right to close this role early.
Important information before you commence an application
Please ensure you allow time to complete your application fully as part complete pages do not autosave and the application system only remains active on a single page for a period of 60 minutes.
You may require the following detail to complete this application form:
National Insurance Number
Identification Detail e.g. passport
Address information
Referee information
Full employment history including dates and any qualifications you may have attained
Tattoos - you will also be requested to provide photos and describe of any visible tattoos you have
You may require the following documents to complete this application form:
A Passport style photograph
A copy of your photo card driving licence
A downloaded DVLA summary showing full driving record
A copy of your paper driving licence counterpart (Northern Ireland only)
A copy of your British Passport or birth certificate (if a candidate does not have a passport, then they may use their birth certificate, but will need to provide a copy of a British passport once they have obtained one.)
Copies of your qualifications relating to English and Maths (only). If applying for the Degree Holder Police Constable Apprenticeship, you will need a copy of your Degree Certificate.
Clear, colour photos of any non-intimate tattoos
Formal translation from a reputable source for any foreign language or symbol tattoos
Any paperwork relating to discharged debts, CCJ, bankruptcy etc
Deed poll certificate for any name changes
Aelod balch o'r cynllun cyflogwyr Hyderus o ran Anabledd
Hyderus o ran Anabledd
Gwybodaeth am Hyderus o ran Anabledd
Yn gyffredinol, bydd cyflogwr Hyderus o ran Anabledd yn cynnig cyfweliad i unrhyw ymgeisydd sy'n datgan eu bod yn anabl ac yn bodloni'r meini prawf lleiaf ar gyfer y swydd fel y diffinnir gan y cyflogwr. Mae'n bwysig nodi, mewn rhai sefyllfaoedd recriwtio fel nifer fawr o ymgeiswyr, cyfnod tymhorol ac amseroedd prysur iawn, efallai y bydd y cyflogwr am gyfyngu ar y niferoedd cyffredinol o gyfweliadau a gynigir i bobl anabl a phobl nad ydynt yn anabl. Am fwy o fanylion ewch i Hyderus o ran Anabledd.