Estate Bookkeeper and Administrator

Dyddiad hysbysebu:	04 Awst 2025
Oriau:	Rhan Amser
Dyddiad cau:	03 Medi 2025
Lleoliad:	Talsarnau, Gwynedd
Gweithio o bell:	Ar y safle yn unig
Cwmni:	Lord JD Harlech t/a The Glyn Estate
Math o swydd:	Parhaol
Cyfeirnod swydd:

Crynodeb

Here at the Glyn Estate we have an exciting opportunity for a Bookkeeper to join our team.
We are a working private Estate and have a placement for an experienced and enthusiastic person to maintain accurate financial records for the Estate which includes residential, agricultural and commercial tenancies.

PRINCIPAL BOOKKEEPING TASKS:

 Process accounts payable and receivable, including issuing purchase orders and invoices and managing payment schedules.
 Raising and processing rent demands and securing payment.
 Liaise with tenants regarding rent payments, service charges, and financial queries.
 Reconcile bank statements and manage cash flow across estate operations.
 Prepare monthly and quarterly financial reports for management and external accountants.
 Assist with the preparation of annual accounts, budgets, and forecasts.
 Maintain digital and paper filing systems in line with financial compliance.
 Process payroll for Estate staff.
 Prepare and submit draft VAT returns to the Estate accountants and assist with other HMRC compliance requirements.
 Use of Sage 50 accounting software.


PRINCIPAL ADMINISTRATION TASKS:

 Provide a high level of efficiency and customer service to all who visit or contact the office.
 Provide general administration support to the office.
 Support the Estate management team in respect of any audits, grant applications, and subsidy schemes where necessary.
 Handling enquiries over the telephone or personally in respect of Estate matters and taking any necessary action with support from Carter Jonas.
 Maintain close communication with the rest of the Glyn Estate team to ensure efficient running of the Estate at all times.
 Effectively liaise with external professionals on behalf of the Estate.
 Develop and maintain a working knowledge of compliance information in respect of contractors and others as required.

This job description is not exhaustive and the jobholder may be required to undertake additional duties from time to time to ensure the smooth running of the office.

We are open to flexible and agile working arrangements which can be discussed at interview.

PERSON SPECIFICATION

Essential Skills, Qualifications & Experience:

 Strong and demonstrable bookkeeping experience
 Excellent attention to detail
 Experience of providing support to teams
 Numerate
 Strong communication skills
 Microsoft Office - Word, Excel and Outlook
 Ability to learn, operate and train within the office on specialist systems
 Time management skills

Desirable Skills, Qualifications and Experience:

 Experience of managing invoices
 NVQ in Bookkeeping and Administration or equivalent
 GCSE Maths and English grade C or above or equivalent

Competencies:

 Confidential
 Team working
 Personal organisation
 Customer focus
 Professional
 Quality focussed
 Flexible