Director Defence Support Major Programmes – Executive Assistant
| Dyddiad hysbysebu: | 04 Awst 2025 |
|---|---|
| Cyflog: | £29,580 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | A pension contribution of 28.97% based on the listed salary. |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 03 Medi 2025 |
| Lleoliad: | SW1A 2HB |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 2 ddiwrnod yr wythnos |
| Cwmni: | Ministry of Defence |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 417975 |
Crynodeb
The successful candidate will support the Military Assistant to maximise the effectiveness of the Director’s time, resolving and de-conflicting diary clashes and advising on engagements; arranging meetings; administering meetings and conferences.
Main Objectives:
Manage the diary to ensure all meetings are scheduled with appropriate lead times, locations, and materials prepared in advance. Proactively engage with outer offices/individuals to reschedule/decline where necessary. Keep tracking mechanisims up to date.
Monitor the Multiuser email account to effectively tirage incoming mail and action/delegate accordingly.
Responsible for arranging meeting rooms and ensuring that visitors are booked on to site, and escorting visitors when necessary.
Managing all business travel arrangements including: researching and analysing cost-effective transport and accommodation using departmental policies and processes to select the best value option and advising accordingly. Ensuring that all Military Travel is booked at least 2 weeks in advance of known engagements.
Ensuring the 2* Laptop and iPhone remain up to date and in a working order. Liasing with SPOC when necessary.
Administrative duties, including e-filing and maintenance of the filing system; maintenance of the Hospitality Register.
Ensuring the Director has all necessary documentation prior to meetings, liasing with relevant Outer Offices – this includes the creation of packs for key engagements.
To provide support with all secretariat duties required for the Director. Ensuring all Board papers are held correctly across MODNET and DII(S) systems.
Ensure the Director completes all Mandatory Training and record it as per local process.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.
Main Objectives:
Manage the diary to ensure all meetings are scheduled with appropriate lead times, locations, and materials prepared in advance. Proactively engage with outer offices/individuals to reschedule/decline where necessary. Keep tracking mechanisims up to date.
Monitor the Multiuser email account to effectively tirage incoming mail and action/delegate accordingly.
Responsible for arranging meeting rooms and ensuring that visitors are booked on to site, and escorting visitors when necessary.
Managing all business travel arrangements including: researching and analysing cost-effective transport and accommodation using departmental policies and processes to select the best value option and advising accordingly. Ensuring that all Military Travel is booked at least 2 weeks in advance of known engagements.
Ensuring the 2* Laptop and iPhone remain up to date and in a working order. Liasing with SPOC when necessary.
Administrative duties, including e-filing and maintenance of the filing system; maintenance of the Hospitality Register.
Ensuring the Director has all necessary documentation prior to meetings, liasing with relevant Outer Offices – this includes the creation of packs for key engagements.
To provide support with all secretariat duties required for the Director. Ensuring all Board papers are held correctly across MODNET and DII(S) systems.
Ensure the Director completes all Mandatory Training and record it as per local process.
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.