Timetabling Administrator
| Posting date: | 24 July 2025 |
|---|---|
| Salary: | £26,338 to £29,179 per year, pro rata |
| Hours: | Part time |
| Closing date: | 10 August 2025 |
| Location: | Plymouth, South West England |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | University of Plymouth |
| Job type: | Temporary |
| Job reference: | B0761 |
Summary
About the role
This is an exciting opportunity for an enthusiastic and dedicated administrator to join the Clinical Liaison Team in the Faculty of Health.
The Clinical Liaison Team is responsible for providing comprehensive management and administration of the medical and dental schools' clinical placements. The focus of the team is on clinical provider liaison and engaging with the wider health community. We are currently seeking to appoint a highly motivated, well organised individual to take up the post of Administrator (Timetabling) to help support the delivery of our medical (BMBS) curriculum.
You will be responsible for the delivery of a comprehensive and confidential administration, working with academic staff and professional services on the creation of the BMBS annual and weekly timetables for Years 1 and 2, and administrate room bookings for all years.
This is a part-time position working 18.5 hours per week on a fixed-term basis for a period of up to 12 months due to business demand. This can be worked as 2.5 days or 3 equal shorter days, with preferred working days being Monday-Wednesday. The post will be located at the John Bull Building, Plymouth Science Park, Derriford, Plymouth. The team has informal arrangements for partial remote working, and we are happy to discuss this with interested applicants.
For this role, you will need to be on site 2 days a week. Although we can accommodate hybrid working, flexibility to be on-site will be expected depending on business needs.
For an informal discussion to find out more about the role then please contact Debby Brady, Senior Clinical Liaison Administrator (debby.brady@plymouth.ac.uk).
For more information about the job and the person specification, please refer to the job description.
What we’re looking for
Excellent problem-solving skills are essential in this role alongside a high level of accuracy, attention to detail and the ability to prioritise effectively. Good communication skills are essential as you will liaise with academic staff, external providers and professional services staff to create timetables and organise room bookings. The ability to work as part of a team is paramount in the Clinical Liaison Team, plus an understanding of teamwork. Good IT skills are also essential, particularly good working knowledge of Excel and Outlook. We use Excel daily and will require you to be confident and competent with data handling, formulas, filtering etc. You will also need to meet and support external providers.
About us
The Faculty of Health holds four Silver Athena Swan awards, which recognise our commitment to supporting gender equality within higher education.
Application Process
Please apply online, demonstrating how you meet the essential criteria outlined in the knowledge, qualifications, training, and experience elements of the job description in your supporting statement.
Following the closing date of the vacancy, you will be notified on the outcome of your application in due course.
Interviews are expected to take place the first week in September and will involve an IT Exercise.
Our Offer
When joining us, you will receive:
• Generous annual leave: 25* Days Annual Leave (pro rata if part-time) plus Bank Holidays* & Closure Days*
• Generous pension scheme
• Cycle to Work & Electric Car Scheme
• Employee Assistance Programme
• Development opportunities
• Enhanced family leave
• Flexible working
• Retailer discounts
• On-site nursery
*Pro rata if part-time
A summary of our comprehensive benefits can be viewed here.
Additional Information
The University of Plymouth is an inclusive community where everyone is welcomed regardless of their background. To find out more about our inclusive community initiatives, such as Athena Swan and the Race Equality Charter, please visit our Equality, Diversity and Inclusion webpages.
This is an exciting opportunity for an enthusiastic and dedicated administrator to join the Clinical Liaison Team in the Faculty of Health.
The Clinical Liaison Team is responsible for providing comprehensive management and administration of the medical and dental schools' clinical placements. The focus of the team is on clinical provider liaison and engaging with the wider health community. We are currently seeking to appoint a highly motivated, well organised individual to take up the post of Administrator (Timetabling) to help support the delivery of our medical (BMBS) curriculum.
You will be responsible for the delivery of a comprehensive and confidential administration, working with academic staff and professional services on the creation of the BMBS annual and weekly timetables for Years 1 and 2, and administrate room bookings for all years.
This is a part-time position working 18.5 hours per week on a fixed-term basis for a period of up to 12 months due to business demand. This can be worked as 2.5 days or 3 equal shorter days, with preferred working days being Monday-Wednesday. The post will be located at the John Bull Building, Plymouth Science Park, Derriford, Plymouth. The team has informal arrangements for partial remote working, and we are happy to discuss this with interested applicants.
For this role, you will need to be on site 2 days a week. Although we can accommodate hybrid working, flexibility to be on-site will be expected depending on business needs.
For an informal discussion to find out more about the role then please contact Debby Brady, Senior Clinical Liaison Administrator (debby.brady@plymouth.ac.uk).
For more information about the job and the person specification, please refer to the job description.
What we’re looking for
Excellent problem-solving skills are essential in this role alongside a high level of accuracy, attention to detail and the ability to prioritise effectively. Good communication skills are essential as you will liaise with academic staff, external providers and professional services staff to create timetables and organise room bookings. The ability to work as part of a team is paramount in the Clinical Liaison Team, plus an understanding of teamwork. Good IT skills are also essential, particularly good working knowledge of Excel and Outlook. We use Excel daily and will require you to be confident and competent with data handling, formulas, filtering etc. You will also need to meet and support external providers.
About us
The Faculty of Health holds four Silver Athena Swan awards, which recognise our commitment to supporting gender equality within higher education.
Application Process
Please apply online, demonstrating how you meet the essential criteria outlined in the knowledge, qualifications, training, and experience elements of the job description in your supporting statement.
Following the closing date of the vacancy, you will be notified on the outcome of your application in due course.
Interviews are expected to take place the first week in September and will involve an IT Exercise.
Our Offer
When joining us, you will receive:
• Generous annual leave: 25* Days Annual Leave (pro rata if part-time) plus Bank Holidays* & Closure Days*
• Generous pension scheme
• Cycle to Work & Electric Car Scheme
• Employee Assistance Programme
• Development opportunities
• Enhanced family leave
• Flexible working
• Retailer discounts
• On-site nursery
*Pro rata if part-time
A summary of our comprehensive benefits can be viewed here.
Additional Information
The University of Plymouth is an inclusive community where everyone is welcomed regardless of their background. To find out more about our inclusive community initiatives, such as Athena Swan and the Race Equality Charter, please visit our Equality, Diversity and Inclusion webpages.