IP Administrator
| Posting date: | 22 July 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive salary |
| Hours: | Full time |
| Closing date: | 21 August 2025 |
| Location: | Sheffield, South Yorkshire |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Web Recruit Ltd |
| Job type: | Permanent |
| Job reference: | 0195 |
Summary
IP Administrator
About Us
Withers & Rogers is one of Europe’s largest dedicated intellectual property law firms, with offices across the UK, Paris and Munich. Established more than 140 years ago, we remain as passionate as ever about making intellectual property work to our clients’ best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.
We believe that our patent and trade mark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships, and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm.
The Role
This is a full-time permanent position based in Bristol, Sheffield or Warwick. Hybrid working options, including working from home, are available.
In this role, your responsibilities will include:
- Full secretarial support including all typing of documents, including letters, emails, and patent specifications.
- Managing own and team inboxes, processing emails and post (both hard copy and electronic), updating our case management system, and acknowledging receipt where appropriate.
- Accurate and daily maintenance of computerised case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Accounts departments, as well as sister company Withers & Rogers Renewals.
- Preparation of official forms for UK, European and other patent applications, and design applications where necessary, including use of online filing software, the payment of official fees and reporting accurately.
- Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.
- Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable.
- Producing/maintaining documentation to capture processes developed for key clients.
- Accurate preparation and processing of invoices, using e-billing systems where necessary.
About You
To join us as an IP Administrator, you’ll need:
- Patent administration experience is preferred, or a strong administration background.
- Good communication skills and ability to interact with all levels of internal and external contacts.
- Attention to detail and pride in work product.
- The ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, proactively helping other members of the team. The ability to manage an attorney's emails, judge urgency, and action as required.
- Good Microsoft package skills, particularly Outlook, Word and Excel (essential), with ideally an understanding of case management systems and experience in following/generating standard procedures and templates for repeat tasks.
- The desire to learn and a willingness to become involved.
- Ability to work individually and within a team.
Your Rewards
- Competitive salary.
- Benefits such as healthcare cash plan and additional holiday purchase scheme.
- Flexible working options.
- Enhanced Parental Leave options.
- Positive and welcoming work environment.
Applications will be reviewed as they are received, so early applications are encouraged.
We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.
If you think you have the skills to succeed, we would love to hear from you.
About Us
Withers & Rogers is one of Europe’s largest dedicated intellectual property law firms, with offices across the UK, Paris and Munich. Established more than 140 years ago, we remain as passionate as ever about making intellectual property work to our clients’ best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.
We believe that our patent and trade mark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships, and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm.
The Role
This is a full-time permanent position based in Bristol, Sheffield or Warwick. Hybrid working options, including working from home, are available.
In this role, your responsibilities will include:
- Full secretarial support including all typing of documents, including letters, emails, and patent specifications.
- Managing own and team inboxes, processing emails and post (both hard copy and electronic), updating our case management system, and acknowledging receipt where appropriate.
- Accurate and daily maintenance of computerised case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Accounts departments, as well as sister company Withers & Rogers Renewals.
- Preparation of official forms for UK, European and other patent applications, and design applications where necessary, including use of online filing software, the payment of official fees and reporting accurately.
- Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.
- Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable.
- Producing/maintaining documentation to capture processes developed for key clients.
- Accurate preparation and processing of invoices, using e-billing systems where necessary.
About You
To join us as an IP Administrator, you’ll need:
- Patent administration experience is preferred, or a strong administration background.
- Good communication skills and ability to interact with all levels of internal and external contacts.
- Attention to detail and pride in work product.
- The ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, proactively helping other members of the team. The ability to manage an attorney's emails, judge urgency, and action as required.
- Good Microsoft package skills, particularly Outlook, Word and Excel (essential), with ideally an understanding of case management systems and experience in following/generating standard procedures and templates for repeat tasks.
- The desire to learn and a willingness to become involved.
- Ability to work individually and within a team.
Your Rewards
- Competitive salary.
- Benefits such as healthcare cash plan and additional holiday purchase scheme.
- Flexible working options.
- Enhanced Parental Leave options.
- Positive and welcoming work environment.
Applications will be reviewed as they are received, so early applications are encouraged.
We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.
If you think you have the skills to succeed, we would love to hear from you.