Church Communications Officer and Team Administrator
| Dyddiad hysbysebu: | 17 Gorffennaf 2025 |
|---|---|
| Cyflog: | £16,300 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | plus 5% employers pension contribution. |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 16 Awst 2025 |
| Lleoliad: | EC1A 2DQ |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | The PCC St Stepulchre without Newgate (Holy Sepulchre) |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Key responsibilities
Media and Communications:
•To manage the church website and any general updates.
•To produce creative communications for things such as the Parish social media channels, one off events and occasional services like the Parish Carol Service.
•To schedule posts/post daily on the Parish social media channels and analyse engagement.
•To design and organise production of any printed promotional materials (including banners).
•Organise Communications meeting and assist with planning the comms for coming months, including a social media schedule and planning spreadsheet.
•Strategize social media and any marketing campaigns, including identifying where events/services should be advertised effectively including our choral evensong, contemporary service and range of concerts and events.
•Manage ChurchSuite database alongside the Operation’s Manager, updating details and tags when needed. This includes adding new sign-ups from all events and via the website to our mailing list. Training can be provided on Churchsuite.
•Liaising with Churchwardens, Ministry Leaders, the Operations Manager and other appropriate people to prepare and send publicity and community update emails to the parish.
Create publicity slides and reels for upcoming Choral services and any other services.
Parish Administrator:
•Work collaboratively with the Church Operations Manager to ensure that all areas of church life operate appropriately in accordance with operational processes and systems
•Assist with the day-to-day management of church office as needed, including emails, phone, post and hospitality
•Co-ordinating rotas and ensuring they are entered onto Church Suite and update when necessary
•To run the set up and set down of weekly Tuesday lunchtime services, including tech for sound and screens.
•To run the set up and set down of weekly Wednesday Evening services including tech for sound, refreshment/hospitality and closing the church at the end of the day.
•To order refreshments for services and events.
•Assist with the planning, implementation and delivery of services and occasional special projects as required
•Attend weekly staff meetings.
•Bank cash from collections, pay in cheques, and keep an electronic record of all transactions.
•Answer enquiries via telephone, email (including the office@ email accounts) and via the website, in liaison with the Priest in Charge and Operations Manager
•Deal with enquiries about parish records and registers
•Fill out the Register of Services book with details from each service
•Receive applications for banns from those getting married elsewhere, complete banns register, notify service leader; issue certificates & collect fee
•Receive applications for banns from those getting married at St Sepulchre, complete banns register, issue certificates & collect fee; book wedding and rehearsal in church diary, liaise with couple and ensure booking forms are filled out, notify Churchwardens, organise invoice(s) with Operations Manager, collect and allocate fees, liaise with Operations Manager, choir, bell ringers, organist, verger, officiating minister where required; complete Marriage resister and Marriage certificate
•Complete quarterly marriage returns for registrar
•Assist with the Christmas and Easter services – order the Christmas Tree, organise candles and display, help decorate the church and any other tasks needed.
•Receive applications for baptism; notify the Churchwardens; complete baptism register; complete baptism certificate and organise candles/Bibles
•Receive notifications of funerals/memorial services, inform the Churchwardens, receive and allocate fees
Receive applications for duplicate wedding or baptism certificates; complete certificates and collect fees
•Oversee stationery stocks/levels and order general supplies as needed.
•Ordering of liturgical supplies including candles and communion.
•To prepare and send ad-hoc emails regarding administration of services.
•Be prepared to take on one-off administrative tasks.
•Assist the Safeguarding Officer with admin tasks and DBS checks.
Key attributes, skills, knowledge and experience
• strong interpersonal skills and the ability to work effectively in a team
• strong organisational and administrative skills
• Experience of managing social media and comms is essential along with experience of Canva and Hootsuite
• excellent time management and the ability to prioritise effectively
• excellent communications skills, both written and verbal
• high level of computer literacy
• Ability to work under own initiative and to meet deadlines without supervision.
• Ability to handle sensitive issues and confidential matters with discretion.
• Good communication skills both face to face and on the telephone.
• Able to relate well to people of all ages and different backgrounds.
•Knowledge and or/experience of the Choral and Classical Music industry is highly desirable given the level of marketing required for our choral services and schedule of concerts.
The role holder will usually work 22.5 hours per week (Working days/hours to be agreed but must include Tuesday 10- 3 and Wednesday 12-7pm)
Attend and actively participate in the staff team meeting
Media and Communications:
•To manage the church website and any general updates.
•To produce creative communications for things such as the Parish social media channels, one off events and occasional services like the Parish Carol Service.
•To schedule posts/post daily on the Parish social media channels and analyse engagement.
•To design and organise production of any printed promotional materials (including banners).
•Organise Communications meeting and assist with planning the comms for coming months, including a social media schedule and planning spreadsheet.
•Strategize social media and any marketing campaigns, including identifying where events/services should be advertised effectively including our choral evensong, contemporary service and range of concerts and events.
•Manage ChurchSuite database alongside the Operation’s Manager, updating details and tags when needed. This includes adding new sign-ups from all events and via the website to our mailing list. Training can be provided on Churchsuite.
•Liaising with Churchwardens, Ministry Leaders, the Operations Manager and other appropriate people to prepare and send publicity and community update emails to the parish.
Create publicity slides and reels for upcoming Choral services and any other services.
Parish Administrator:
•Work collaboratively with the Church Operations Manager to ensure that all areas of church life operate appropriately in accordance with operational processes and systems
•Assist with the day-to-day management of church office as needed, including emails, phone, post and hospitality
•Co-ordinating rotas and ensuring they are entered onto Church Suite and update when necessary
•To run the set up and set down of weekly Tuesday lunchtime services, including tech for sound and screens.
•To run the set up and set down of weekly Wednesday Evening services including tech for sound, refreshment/hospitality and closing the church at the end of the day.
•To order refreshments for services and events.
•Assist with the planning, implementation and delivery of services and occasional special projects as required
•Attend weekly staff meetings.
•Bank cash from collections, pay in cheques, and keep an electronic record of all transactions.
•Answer enquiries via telephone, email (including the office@ email accounts) and via the website, in liaison with the Priest in Charge and Operations Manager
•Deal with enquiries about parish records and registers
•Fill out the Register of Services book with details from each service
•Receive applications for banns from those getting married elsewhere, complete banns register, notify service leader; issue certificates & collect fee
•Receive applications for banns from those getting married at St Sepulchre, complete banns register, issue certificates & collect fee; book wedding and rehearsal in church diary, liaise with couple and ensure booking forms are filled out, notify Churchwardens, organise invoice(s) with Operations Manager, collect and allocate fees, liaise with Operations Manager, choir, bell ringers, organist, verger, officiating minister where required; complete Marriage resister and Marriage certificate
•Complete quarterly marriage returns for registrar
•Assist with the Christmas and Easter services – order the Christmas Tree, organise candles and display, help decorate the church and any other tasks needed.
•Receive applications for baptism; notify the Churchwardens; complete baptism register; complete baptism certificate and organise candles/Bibles
•Receive notifications of funerals/memorial services, inform the Churchwardens, receive and allocate fees
Receive applications for duplicate wedding or baptism certificates; complete certificates and collect fees
•Oversee stationery stocks/levels and order general supplies as needed.
•Ordering of liturgical supplies including candles and communion.
•To prepare and send ad-hoc emails regarding administration of services.
•Be prepared to take on one-off administrative tasks.
•Assist the Safeguarding Officer with admin tasks and DBS checks.
Key attributes, skills, knowledge and experience
• strong interpersonal skills and the ability to work effectively in a team
• strong organisational and administrative skills
• Experience of managing social media and comms is essential along with experience of Canva and Hootsuite
• excellent time management and the ability to prioritise effectively
• excellent communications skills, both written and verbal
• high level of computer literacy
• Ability to work under own initiative and to meet deadlines without supervision.
• Ability to handle sensitive issues and confidential matters with discretion.
• Good communication skills both face to face and on the telephone.
• Able to relate well to people of all ages and different backgrounds.
•Knowledge and or/experience of the Choral and Classical Music industry is highly desirable given the level of marketing required for our choral services and schedule of concerts.
The role holder will usually work 22.5 hours per week (Working days/hours to be agreed but must include Tuesday 10- 3 and Wednesday 12-7pm)
Attend and actively participate in the staff team meeting