Medical Secretary/Administrator
| Dyddiad hysbysebu: | 16 Gorffennaf 2025 |
|---|---|
| Cyflog: | £27,485.00 i £30,162.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £27485.00 - £30162.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 23 Gorffennaf 2025 |
| Lleoliad: | Milton Keynes, MK9 3EJ |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9333-25-0897 |
Crynodeb
To prepare documents (letters, memos, reports etc.) by copy or audio typing using Microsoft office software, ensuring all policies and procedures are adhered to. To be first point of contact for the service and manage telephone/email enquiries from external bodies, Trust staff, clinicians, service users and relatives - the post holder is required to exercise sound judgment and handle such calls in an appropriate and professional manner, referring complex matters to relevant senior colleagues and taking messages when necessary. To support and enhance effective communication within the team and partner agencies. To prioritise workload according to service needs and effectively manage conflicting demands by developing and maintaining systems of administrative support to the team. To input/output data to relevant systems/platforms/databases as required in line with Trust procedures and protocols. To ensure filing systems are maintained to a high standard and in line with GDPR and Trust Information Governance requirements. To ensure the maintenance of sufficient stock levels of team critical equipment. To arrange meetings and training events for the team (including travel and bookings). To support meeting Chairs, taking, and distributing minutes as requested. To support team colleagues in the maintenance of their calendars, ensuring their adherence to lone working practices including provision of up-to-date emergency contact information. To maintain a diary of activities and/or room bookings to facilitate effective use of resources. To liaise with IT Department re. data, network, access, and equipment need of team and its members. To develop and maintain internal and external contact lists. To participate in the induction of new or temporary staff to the team. To understand health and safety and fire regulations and to assist in maintaining a safe environment for service users, staff, and visitors, reporting building repairs required to the responsible department. To liaise with domestic services staff to ensure the environment is kept clean and reporting any recurring problems to the responsible manager. This is not an exhaustive list of duties and responsibilities, the post holder may be required to undertake other duties which fall within the grade of the job, in discussion with the manager. Management Information Systems: To assist with the input and retrieval of client details, statistical and clinical information using a spreadsheet, database or relevant clinical or business information system Communication: Service Users/Carers/Visitors/Public Non-clinical advice and information. Clinical staff receive and provide information relating to service users. General Practitioners receive and provide information relating to service users. Outside agencies social services, voluntary organisations receive and provide information relating to the team/service. Training: To participate in local induction of new employees to the Operational Team To participate in the Trusts Appraisal, Supervision and Training programmes To undertake any necessary training requirements to fulfil the objectives of the post and to enhance personal knowledge and development.