Facilities and Maintenance Coordinator / Building Services / PPM
| Posting date: | 14 July 2025 |
|---|---|
| Salary: | £30,000 to £35,000 per year |
| Additional salary information: | + Excellent Benefits |
| Hours: | Full time |
| Closing date: | 13 August 2025 |
| Location: | Cambridge, Cambridgeshire |
| Remote working: | On-site only |
| Company: | AWD online |
| Job type: | Permanent |
| Job reference: | AWDO-P13653 |
Summary
Facilities Maintenance and Building Services PPM Coordinator with experience of managing and coordinating building maintenance and planned preventative maintenance on a large or complex site, who has excellent communication, customer service and Microsoft Office skills is required for a well-established company based in Cambridge, Cambridgeshire.
SALARY: £30,000 - £35,000 per annum + Excellent Benefits
LOCATION: Cambridge, Cambridgeshire (CB22) – Fully Site Based
JOB TYPE: Full-Time, Permanent
WORKING HOURS: 37 hours per week, 08:30 to 17:00 Monday to Thursday and 08.30 to 16.30 on Friday (flexibility is required based on the needs of the scheduled contractors)
JOB OVERVIEW
We have a fantastic new job opportunity for a Facilities Maintenance and Building Services PPM Coordinator with experience of managing and coordinating building maintenance and planned preventative maintenance on a large or complex site, who has excellent communication, customer service and Microsoft Office skills.
Working as a Facilities Maintenance and Building Services PPM Coordinator you will coordinate planned and reactive maintenance using both in-house and external resources. You will ensure tasks are planned and supervised so that all maintenance is completed safely, delivering key performance indicators (KPI’s) and where this is not possible, engaging with stakeholders to manage their expectations.
As a Facilities Maintenance and Building Services PPM Coordinator you will have a strong background in coordinating planned, reactive and condition-based maintenance using both in-house resources and external subcontractors, supported by a sound technical understanding of building services engineering (electrical, mechanical, heating and ventilation systems).
DUTIES
Your duties as a Facilities Maintenance and Building Services PPM Coordinator will include:
• Act as one of the main points of contact for specific contracts, procuring alternative suppliers, managing critical spares and ensuring maintenance is completed inside agreed KPI’s
• Maintain accurate records and provide quotations for remedial works
• Prepare for loss of critical systems by managing specific business continuity procedures
• Liaise with customers and end users to ensure maintenance meets their needs
• Attend meetings as required, this may involve taking brief action notes at times
• Assist with the arrangement of maintenance activity in tenant areas, coordinating access, shutdowns and permits to work to ensure works are carried out safely, minimising disruption to those effected
• Manage the collection of information from contractors and the maintenance of accurate records
• Assist with the management of operation and maintenance (O&M) manuals, ensuring plans, asset lists, preventative maintenance schedules and manufactures information are updated
• Signing contractors in and out, providing inductions, and issuing keys and passes
• Track and report on contract performance
CANDIDATE REQUIREMENTS
• GCSE’s (or equivalent) English and maths, grade C or above
• IOSH Managing Safely and / or NEBOSH Certificate is desirable
• City & Guilds Level 3 technical certificate in an electrical or mechanical discipline and / or an apprenticeship (or equivalent formal training) in electrical installation and maintenance or mechanical engineering is desirable
• Substantial previous experience in management of building maintenance (planned and reactive) is essential
• Experience in managing safety and compliance
• An understanding of SFG20 and of using a CAFM System (Concept Evolution) desirable, however full training will be provided
• Experience and knowledge of building fabric and building services engineering
• Experience of providing excellent customer service, ideally in a property letting and or property management environment
• Experience of working on an established campus or complex site dealing with multiple customers
• Good record keeping and ability to attend to detail meticulously
• Good interpersonal and communicative skills – face to face, via email or phone
• Great customer service skills
• Expert user of Microsoft office applications – SharePoint, Excel, Word and Outlook
• Ability to work as part of a team and willingly provide support/assistance to others
• Strong administrative and clerical skills with a good standard of numeracy and literacy
• Flexible and willing approach to work
• Excellent organisational skills with the ability to prioritise tasks
• An appreciation and commitment to Health and Safety, with a good understanding of the Construction Design and Management Regulations 2015 being essential
• Able to work on a non-smoking site
• Clean valid driving UK driving licence
BENEFITS
• Pension Allowance - 10.5% company contribution, staff contribution of 3%
• 25 days Holiday plus bank Holidays and 3 privilege days for Christmas Shutdown
• Discretional Annual Bonus
• Private Healthcare
• Employee Wellbeing Service
• Restaurant Facilities
• Skills training is encouraged
• Onsite Accommodation - There are a number of hostels, flats and houses that can be rented (There is currently a waiting list for all types of accommodation)
• Social - Sports & Social Club and onsite Gym
• Nursery and Holiday Playscheme on site (Availability of places is dependent on demand)
• Free car parking on site (please note that the site actively pursues a green transport policy)
HOW TO APPLY
To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
JOB REF: AWDO-P13653
SALARY: £30,000 - £35,000 per annum + Excellent Benefits
LOCATION: Cambridge, Cambridgeshire (CB22) – Fully Site Based
JOB TYPE: Full-Time, Permanent
WORKING HOURS: 37 hours per week, 08:30 to 17:00 Monday to Thursday and 08.30 to 16.30 on Friday (flexibility is required based on the needs of the scheduled contractors)
JOB OVERVIEW
We have a fantastic new job opportunity for a Facilities Maintenance and Building Services PPM Coordinator with experience of managing and coordinating building maintenance and planned preventative maintenance on a large or complex site, who has excellent communication, customer service and Microsoft Office skills.
Working as a Facilities Maintenance and Building Services PPM Coordinator you will coordinate planned and reactive maintenance using both in-house and external resources. You will ensure tasks are planned and supervised so that all maintenance is completed safely, delivering key performance indicators (KPI’s) and where this is not possible, engaging with stakeholders to manage their expectations.
As a Facilities Maintenance and Building Services PPM Coordinator you will have a strong background in coordinating planned, reactive and condition-based maintenance using both in-house resources and external subcontractors, supported by a sound technical understanding of building services engineering (electrical, mechanical, heating and ventilation systems).
DUTIES
Your duties as a Facilities Maintenance and Building Services PPM Coordinator will include:
• Act as one of the main points of contact for specific contracts, procuring alternative suppliers, managing critical spares and ensuring maintenance is completed inside agreed KPI’s
• Maintain accurate records and provide quotations for remedial works
• Prepare for loss of critical systems by managing specific business continuity procedures
• Liaise with customers and end users to ensure maintenance meets their needs
• Attend meetings as required, this may involve taking brief action notes at times
• Assist with the arrangement of maintenance activity in tenant areas, coordinating access, shutdowns and permits to work to ensure works are carried out safely, minimising disruption to those effected
• Manage the collection of information from contractors and the maintenance of accurate records
• Assist with the management of operation and maintenance (O&M) manuals, ensuring plans, asset lists, preventative maintenance schedules and manufactures information are updated
• Signing contractors in and out, providing inductions, and issuing keys and passes
• Track and report on contract performance
CANDIDATE REQUIREMENTS
• GCSE’s (or equivalent) English and maths, grade C or above
• IOSH Managing Safely and / or NEBOSH Certificate is desirable
• City & Guilds Level 3 technical certificate in an electrical or mechanical discipline and / or an apprenticeship (or equivalent formal training) in electrical installation and maintenance or mechanical engineering is desirable
• Substantial previous experience in management of building maintenance (planned and reactive) is essential
• Experience in managing safety and compliance
• An understanding of SFG20 and of using a CAFM System (Concept Evolution) desirable, however full training will be provided
• Experience and knowledge of building fabric and building services engineering
• Experience of providing excellent customer service, ideally in a property letting and or property management environment
• Experience of working on an established campus or complex site dealing with multiple customers
• Good record keeping and ability to attend to detail meticulously
• Good interpersonal and communicative skills – face to face, via email or phone
• Great customer service skills
• Expert user of Microsoft office applications – SharePoint, Excel, Word and Outlook
• Ability to work as part of a team and willingly provide support/assistance to others
• Strong administrative and clerical skills with a good standard of numeracy and literacy
• Flexible and willing approach to work
• Excellent organisational skills with the ability to prioritise tasks
• An appreciation and commitment to Health and Safety, with a good understanding of the Construction Design and Management Regulations 2015 being essential
• Able to work on a non-smoking site
• Clean valid driving UK driving licence
BENEFITS
• Pension Allowance - 10.5% company contribution, staff contribution of 3%
• 25 days Holiday plus bank Holidays and 3 privilege days for Christmas Shutdown
• Discretional Annual Bonus
• Private Healthcare
• Employee Wellbeing Service
• Restaurant Facilities
• Skills training is encouraged
• Onsite Accommodation - There are a number of hostels, flats and houses that can be rented (There is currently a waiting list for all types of accommodation)
• Social - Sports & Social Club and onsite Gym
• Nursery and Holiday Playscheme on site (Availability of places is dependent on demand)
• Free car parking on site (please note that the site actively pursues a green transport policy)
HOW TO APPLY
To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.
JOB REF: AWDO-P13653