Project Office Administrator
| Dyddiad hysbysebu: | 14 Gorffennaf 2025 |
|---|---|
| Cyflog: | £27,485.00 i £30,162.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £27485.00 - £30162.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 28 Gorffennaf 2025 |
| Lleoliad: | Liverpool, L7 8YE |
| Cwmni: | NHS Jobs |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | C9287-25-1130 |
Crynodeb
Please see JD attached for full details. Job SummaryWorking within the Project Office, the main focus of the post will be to provide a project administrative support service primarily to programme and project management teams.Key responsibilities1- To act as a central hub for receiving, processing and distributing programme and project information and documents, and maintaining project database.2- Set up and maintain a configuration library to identify, record and track all documentation associated with a programme or project, maintaining version control. Undertake word processing.3- To support the production and tracking of project plans and associatedreports in-line with internal project governance standards (PRINCE2).5- Be involved in the development of standards to support the successfuldelivery of programmes and projects.6- Be responsible for coordinating the preparation of agendas and papers for meetings as well as the production of minutes.7- Book venues and arrange meetings, seminars, training, travel andaccommodation for team staff, as well as providing support with thepreparation and running of events and workshops.8- Make and receive calls, acting as the first point of contact on behalf ofprogramme/project or other supported functions staff. The post holder must be able to field calls and provide information where appropriate.10- Monitor and sort incoming/outgoing correspondence for action (bothelectronic and written) and reply through verbal/written communication and email when required. Where the intended recipient is absent, reallocate correspondence appropriately.11- Participate in the production of written procedures and protocols for within Programme and project management support and administration and inform staff of such procedures and protocols.12- To provide a quality assurance role in respect of documentation andprogramme and project standards used.13- Support the project teams and staff with the management of risks, issues and benefits. In particular develop and maintain up to date associated registers, ensuring that the owners are aware of when escalation is required.14- To liaise with external agencies and suppliers, as required on behalf of the project office and project staff. This will include the processing and sharing of information relating to particular projects.15- To provide cover where necessary for other Project Office staff. Drive the Clinical Van as/when driver cover is needed Have experience on NHS IT systems (ICE, IPM etc.) Support with Stock take activity Performance Management1. The post holder will work to achieve agreed objectives working within broad professional policies2. Provide regular progress and update reports as appropriate.3. Provide support for audits of their area.