Administration and Finance Officer (Edenham CofE Primary School)
| Dyddiad hysbysebu: | 27 Mehefin 2025 |
|---|---|
| Oriau: | Rhan Amser |
| Dyddiad cau: | 10 Gorffennaf 2025 |
| Lleoliad: | Bourne, Lincolnshire, PE10 0LP |
| Cwmni: | Teaching Vacancies |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 8173a677-fec3-421b-9c14-5036541fffcf |
Crynodeb
What skills and experience we're looking for
Job Description
The successful candidate will be responsible for ensuring that the school back-office functions effectively. This support extends to managing the office and administrative functions, ICT services and day to day operation of the school.
To provide a full range of administrative and finance support to the School.
Key Tasks and Responsibilities
Responsible for the management of the MIS (Management Information System) system and administration ensuring both pupil and personnel records are updated and correct. Prepare Census information and upload within set timescales.
Responsible for overseeing the accurate the inputting and recording of payroll information as well as the preparation of paperwork for the payroll provider as required to ensure legislative compliance.
Checking payroll outputs and reports to ensure accurate pay records.
Management of the online cashless payment system.
Liaise with third party suppliers, e.g. Supply agencies, catering providers as required.
Oversee and support the roles and responsibilities of administration and clerical staff. This will include line management.
Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.
Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions recorded and in a timely and accurate manner.
Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.
Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.
Maintaining the School SCR for volunteers, agency staff and contractors
Travelling to attend training courses as required.
Other
The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.
The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.
The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.
All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during their work.
For an informal discussion about the role, or to arrange a visit, please contact enquiries@edenham.laat.co.uk.
To apply please go to https://thelaat.co.uk/opportunities/.
The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will require the successful applicant to undertake an enhanced criminal record check via the DBS.
What the school offers its staff
Here at Edenham, in the spirit of St Gilbert, we aim to thrive together celebrating each other’s strengths and differences and supporting each other to overcome difficulties, always learning from one another.
We have a great site, with outdoor learning for all children. Children are nurtured by all staff, with a strong focus on pastoral and spiritual support. We have a committed and passionate PTA, combined with fantastic community links, ensuring that we remain an important part of the local community.
We instil a love and appreciation of all that God created, developing our pupils into caring stewards of their local and global environment. Our curriculum nurtures each child’s potential, and the gifts they have been given, preparing them for the future with the knowledge and characteristics they need to succeed in our ever-changing world. We seek to inspire all to have a positive impact on the community to which they belong and further afield.
All of this is built upon the foundations of our inclusive values: Wisdom, Respect, Perseverance.
Commitment to safeguarding
In line with Keeping Children Safe in Education 2023, please be advised that if shortlisted, we will carry out internet searches to support our commitment to safer recruitment. Please note that the purpose of this is to identify any incidents or issues that have happened, and are publicly available online, which the school might want to explore with applicants at interview. Internet searches will be carried out by someone who is not directly involved in the recruitment process and only relevant information will be shared with the interview panel.
Job Description
The successful candidate will be responsible for ensuring that the school back-office functions effectively. This support extends to managing the office and administrative functions, ICT services and day to day operation of the school.
To provide a full range of administrative and finance support to the School.
Key Tasks and Responsibilities
Responsible for the management of the MIS (Management Information System) system and administration ensuring both pupil and personnel records are updated and correct. Prepare Census information and upload within set timescales.
Responsible for overseeing the accurate the inputting and recording of payroll information as well as the preparation of paperwork for the payroll provider as required to ensure legislative compliance.
Checking payroll outputs and reports to ensure accurate pay records.
Management of the online cashless payment system.
Liaise with third party suppliers, e.g. Supply agencies, catering providers as required.
Oversee and support the roles and responsibilities of administration and clerical staff. This will include line management.
Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.
Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions recorded and in a timely and accurate manner.
Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.
Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.
Maintaining the School SCR for volunteers, agency staff and contractors
Travelling to attend training courses as required.
Other
The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.
The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.
The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.
All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during their work.
For an informal discussion about the role, or to arrange a visit, please contact enquiries@edenham.laat.co.uk.
To apply please go to https://thelaat.co.uk/opportunities/.
The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will require the successful applicant to undertake an enhanced criminal record check via the DBS.
What the school offers its staff
Here at Edenham, in the spirit of St Gilbert, we aim to thrive together celebrating each other’s strengths and differences and supporting each other to overcome difficulties, always learning from one another.
We have a great site, with outdoor learning for all children. Children are nurtured by all staff, with a strong focus on pastoral and spiritual support. We have a committed and passionate PTA, combined with fantastic community links, ensuring that we remain an important part of the local community.
We instil a love and appreciation of all that God created, developing our pupils into caring stewards of their local and global environment. Our curriculum nurtures each child’s potential, and the gifts they have been given, preparing them for the future with the knowledge and characteristics they need to succeed in our ever-changing world. We seek to inspire all to have a positive impact on the community to which they belong and further afield.
All of this is built upon the foundations of our inclusive values: Wisdom, Respect, Perseverance.
Commitment to safeguarding
In line with Keeping Children Safe in Education 2023, please be advised that if shortlisted, we will carry out internet searches to support our commitment to safer recruitment. Please note that the purpose of this is to identify any incidents or issues that have happened, and are publicly available online, which the school might want to explore with applicants at interview. Internet searches will be carried out by someone who is not directly involved in the recruitment process and only relevant information will be shared with the interview panel.