Data Quality Team Member - Brook Square

Dyddiad hysbysebu:	26 Mehefin 2025
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	Negotiable
Oriau:	Llawn Amser
Dyddiad cau:	10 Gorffennaf 2025
Lleoliad:	Scarborough, YO12 7AS
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	U0025-25-0081

Crynodeb

Main Duties / Key Tasks including: Pathology Daily administration of the electronic links to the pathology laboratory ensuring accuracy and compliance with current Pathology Protocol Summarising Summarisation of new patient’s notes. Reviewing medical records and producing an accurate summary of the patient’s medical history and read coding the information into the practice clinical system Monitoring progress of notes summarising against practice targets Liaison with the local health authority regarding registration/medical records queries Data Entry Extraction of necessary data from clinical correspondence and input into electronic patient record, by scanning, attaching to the correct patient and the use of the Read Code Formulary. Monitor and ensure data is consistently entered and run searches to find anomalies Advise the Data Quality Manager of any problems arising from data entry which are otherwise unresolvable Manage the practice Cytology and Immunisation targets through the use of data review and updates on the Open Exeter system Recalls Initiate, run and monitor patient call and recall systems Pro-actively look at ways to improve patient response and uptake to invitations. Audit Auditing data collection standards in the practice Set up and run clinical searches Ensure accurate report output Interrogate data for audit purposes Run NHS England Contract/CCG searches and reports QoF Data Interrogation Use of external data extraction software provided by other health bodies sanctioned by the practice. (RAIDR/TCR) Report to the clinical team details of patients being monitored for the use of High Risk Drugs Perform regular repeat prescribing audits for housekeeping purposes. Monitor and report to the clinical team, practice equipment on loan to patients. Research administration Design and run searches and reports as defined by the partners and/or the Data Quality Manager/Practice Manager Cost Analysis for contracts the practice considers Work Analysis – to continually review and improve processes Data Protection Ensure security of data at all times Ensure security of data in accordance with the Data Protection Act Ensure security of data in accordance with the practices Information Governance policies and procedures IT/Smartcard Administration: IT Fault Log Hardware/Software issues Smartcard administration Communication Administration Monitoring and distributing generic emails Post In (scanning and attaching). Opening and distributing mail Post Out – enveloping letters/Recorded Deliveries/Post Office liaison. Outgoing correspondence Outgoing emails to internally and externally. Create and display posters as agreed with the line manager. Create and distribute the staff weekly newsletter and diary sheet. Medical Record Administration Filing, archiving and appropriate storage of patients records and other confidential information Accepting and logging of medical records into the practice Preparing medical records for collection from the practice Action any requests for medical records from clinicians SARS 2nd check and copy Private Work (Non-NHS) Communicating with patients and relevant 3rd parties. Logging in medical reports/medical records requests and attaching to medical record. Creating invoices. Creating medical report/ copy of medical records. Processing payments. Finance reconciliation. Working to close timescales. General Administration Actioning any photocopying requests Monitoring stationery and ink cartridges and order as necessary. Supermarket Order. Regular Fire Alarm testing Infection control Audits (weekly) Dealing with enquiries received into the Data Quality Team in a professional and appropriate manner Staff Room Monitor/Stationery ordering/Practice Refreshments /General Stock ordering Printer Meter Readings Other duties: Pro-actively initiate data quality improvement projects Filing and retrieving paperwork Prescription Pricing Authority Returns Ad-hoc returns Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & Safety: The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards Actively reporting of health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder’s role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified