Executive Personal Assistant
| Dyddiad hysbysebu: | 26 Mehefin 2025 |
|---|---|
| Cyflog: | £15.90 yr awr |
| Gwybodaeth ychwanegol am y cyflog: | per hour PAYE |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 25 Gorffennaf 2025 |
| Lleoliad: | Ipswich, Suffolk, IP1 1RR |
| Cwmni: | Triumph Consultants Ltd |
| Math o swydd: | Dros dro |
| Cyfeirnod swydd: | Suffolk RQ1544323 |
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What's involved with this role:
JOB TITLE: Executive Personal Assistant
REF: Suffolk RQ1544323
Pay rate: £15.90 per hour PAYE
The role:
The team are seeking a dedicated Executive Personal Assistant - Senior Administrator to join a team in Ipswich.
The ideal candidate will be self-motivated, flexible, and eager to learn. You will play a crucial role in providing effective day-to-day support to our Executive Directors and driving high standards across the organization. You will be supporting three Executive Directors, ensuring their daily operations run smoothly.
It is essential that you are self-motivated, flexible, and eager to learn, with a drive to make a difference and uphold high standards.
Previous Minute taking experience is also essential.
Key Responsibilities:
Diary Management: Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items.
Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation.
Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.
Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.
Information Support: Provide research and reports to support Executive Directors’ needs, including financial and statistical information.
Customer Focus: Serve as a professional first point of contact for internal and external communications.
Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.
Team Support: Assist with the induction and training of new team members as needed.
Time Management: Prioritise commitments to ensure efficient use of time for Executive Directors
Confidentiality: Handle sensitive information with discretion.
Coordination: Work collaboratively with other Executive PAs to support the Group's operations.
What the client is looking for:
Previous experience as an Executive Assistant, Senior Administrator or Personal Assistant
Previous experience of minute taking is essential
Experienced in managing calendars, arranging events, booking meeting rooms, and coordinating catering.
As strong background in organising travel arrangements, including flights, train journeys, and accommodation.
Ability to support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.
Able to work at a senior level and assist in producing Board reports and monthly business updates across the Group and its subsidiaries.
How to Apply
Quote the Job Title and Reference Number in your application.
Submit your CV in Word format.
Applications are reviewed on a rolling basis—early submission is recommended.
If you do not hear from us within three working days, unfortunately your application has not been shortlisted on this occasion. Thank you for your interest in working with us
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
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Job Ref: Suffolk RQ1544323
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.