Operations and Finance Co-ordinator

Dyddiad hysbysebu:	24 Mehefin 2025
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	Negotiable
Oriau:	Llawn Amser
Dyddiad cau:	14 Gorffennaf 2025
Lleoliad:	Bootle, L20 8AH
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	I9877-25-0070

Crynodeb

South Sefton Primary Care Network Accounts Payable Receive and record creditor invoices. Seek approval/authorisation to pay invoices and liaise with suppliers to resolve disputes. Prepare online payments of invoices received. Liaise with suppliers to advise of payments to resolve queries/disputes. Accounts Receivable Raise and record invoices as requested. Monitor debtors. Liaise with customers to resolve queries/disputes. Processing and monitoring of ARRS claim submissions. Update ARRS spreadsheet reconciliation Chase invoices not received to allow ARRS claims to be submitted in a timely manner. Complete ARRS return. Update workforce portal Other Finance Tasks Reconcile monthly bank statements. Analyse monthly / quarterly statements from commissioners and reconcile statements every month. Regularly monitor of bank accounts and expected income and expenditure and report any issues that arise to the Finance & Transformation Manager. Update PCNs financial reports to an agreed point. Maintain petty cash floats. Any additional tasks as requested by Finance & Transformation Manager. Any other ad hoc duties as required. Operations Provide senior administrative support to the Executive Management Team Provide co-ordination of planning and participate in relevant internal and external working groups to provide high quality project support and administrative support Organise diary commitments including the scheduling of formal meetings and take notes at meetings as required; Support communication of key information across PCN Members, including updates for information and decision making Supporting communication of key contract requirements and ensuring appropriate actions are understood and completed by member practices Supporting communication with commissioners, members and patients via social media, updating the PCN website, writing newsletters and reports as required. South Sefton Primary Healthcare Ltd Payroll Administration Receive and process timesheets from staff for ad hoc hours worked. Update Payroll spreadsheet to instigate monthly payroll processing. Submit payroll file to Accountants to enable payroll to be processed in accordance with agreed timetable. Act as point of contact with staff/managers/Accountants to resolve payroll queries. Accounts Payable Receive and record creditor invoices. Seek approval/authorisation to pay invoices and liaise with suppliers to resolve disputes. Prepare online payments of invoices received. Liaise with suppliers to advise of payments to resolve queries/disputes. Accounts Receivable Raise and record invoices as requested. Monitor debtors. Liaise with customers to resolve queries/disputes. Other Finance Tasks Reconcile monthly bank statements. Analyse monthly / quarterly statements from commissioners and reconcile statements every month. Regularly monitor of bank accounts and expected income and expenditure and report any issues that arise to the Finance & Transformation Manager. Maintain petty cash floats. Any additional tasks as requested by Finance & Transformation Manager. Any other ad hoc duties as required. Key Relationships South Sefton Primary Care Network, South Sefton Primary Healthcare Ltd managers and staff. GPs and Practice Managers iMerseyside Cheshire & Merseyside ICB Team working principles There is a commitment to working to shared principles in our work with each other; its important that those joining our teams can make the same commitment: 1. Regularly review objectives and adapt them when we need to 2. Prioritise attendance at team meetings 3. Support each other to provide the best service we can 4. We accept that we make mistakes and want to share the learning that follows 5. We will speak positively about each other 6. Celebrate success 7. Check-in with each other regularly and create opportunities for more chat and catch up 8. Keep each other informed if something changes that affects our workload 9. Ensure each other's psychological safety: questions are welcome and will support our learning 10. Stay focussed on patients, quality and safety 11. Respect each other - and avoid creating unnecessary pressure. Collective responsibilities Everyone is expected to commit to: 1. Equality, diversity and inclusion 1.1. Ensuring we create an environment where we can all achieve our full potential, through having a good attitude and taking positive action 1.2. Patients and their families have the right to be treated fairly and be routinely involved in decisions about their treatment and care. They can expect to be treated with dignity and respect and will not be discriminated against on any grounds including age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. Patients have a responsibility to treat other patients and staff with dignity and respect. 1.3. Staff have the right to be treated fairly in recruitment and career progression. Staff can expect to work in an environment where diversity is valued, and equality of opportunity is promoted. Staff will not be discriminated against on grounds of any protected characteristic. Staff have a responsibility to ensure that they treat our patients and their colleagues with dignity and respect. 2. Safety, Health, Environment and Fire (SHEF) 2.1. There is a commitment to supporting and promoting opportunities for staff to maintain their health, wellbeing and safety. 2.2. The post holder is to manage and assess risk within the areas of responsibility, ensuring adequate measures are in place to protect staff and patients and monitor work areas and practices to ensure they are safe and free from hazards and conform to health, safety and security legislation, policies, procedures and guidelines. 2.3. All personnel have a duty to take reasonable care of health and safety at work for themselves, their team and others and to cooperate with employers to ensure compliance with health and safety requirements. 2.4. All personnel are to comply with health and safety policy which also sets out current health and safety legislation: 3. Confidentiality 3.1. There is a committment to maintaining an outstanding confidential service. Patients entrust and permit us to collect and retain sensitive information relating to their health and other matters pertaining to their care. They do so in confidence and have a right to expect all staff will respect their privacy and maintain confidentiality. It is essential that, if the legal requirements are to be met and the trust of our patients is to be retained, all staff must protect patient information and provide a confidential service. 4. Quality and Continuous Improvement 4.1. We all have a responsibility to look for opportunities to improve quality and share good practice and discuss, highlight and work with the team to create opportunities to improve patient care. 4.2. We continually strive to improve work processes which deliver healthcare with improved results across all areas of our service provision. We promote a culture of continuous improvement where everyone counts, and staff are permitted to make suggestions and contributions to improve our service delivery and enhance patient care. 4.3. All staff are to contribute to relevant investigations and significant event analyses. 5. Learning and development 5.1. The effective use of training and development is fundamental in ensuring that all staff are equipped with the appropriate skills, knowledge, attitude and competences to perform their role. All staff will be required to partake in, and complete mandatory training. 5.2. The post holder will undertake mentorship for team members and disseminate learning and information gained to other team members to share good practice and inform others about current and future developments (e.g., courses and conferences). 6. Collaborative working 6.1. All staff are to recognise the significance of collaborative working and understand their own role and scope and identify how this may develop over time. Staff are to prioritise their own workload and ensure effective time-management strategies are embedded within the culture of the team. 6.2. Teamwork is essential in multidisciplinary environments and the post holder is to work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working and work effectively with others to clearly define values, direction and policies impacting upon care delivery 6.3. Effective communication is essential, and all staff must ensure they communicate in a manner which enables the sharing of information in an appropriate manner. 6.4. All staff should delegate clearly and appropriately, adopting the principles of safe practice and assessment of competence. 6.5. Plans and outcomes by which to measure success should be agreed.