Executive Assistant
| Dyddiad hysbysebu: | 11 Mehefin 2025 |
|---|---|
| Cyflog: | £29,880.00 i £32,765.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £29880.00 - £32765.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 02 Gorffennaf 2025 |
| Lleoliad: | Warwick, CV34 5BW |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | B0374-25-0035 |
Crynodeb
What you will be doing: A. Support to the CEO (this will include some support to the Chair and other Directors as required) Administrative support: Provide comprehensive administrative support, anticipating needs and ensuring smooth operations for the CEO. Manage the CEOs daily calendar, scheduling meetings, calls and travel arrangements, ensuring seamless coordination of time and priorities. Manage the Chairs calendar, liaising regarding their availability. Communication liaison: Act as the first point of contact between the CEO and internal/external stakeholders. Manage correspondence, draft letters, and handle day-to-day queries with minimal supervision. Meeting management: Prepare agendas, compile briefing materials, and handle follow-up tasks for meetings involving the CEO, ensuring they are well prepared for engagements. Proactively organise and manage diaries, meetings, and appointments, handlingreschedules and cancellations. Maintain databases, produce reports, and track progress on action items from meetings. Attend meetings, take minutes and update action registers. Liaise with team/committee members regarding their reports. Manage the room booking system for clients and organise meetings and events, including invitations, venue bookings, and speaker arrangements. Information management: Organise and maintain sensitive and confidential files, documents, and reports. Handle information flows between the CEO and the broader leadership team. Manage staff leave records and respond to Freedom of Information (FOI) requests. Executive Reporting: Prepare executive summaries, presentations, and reports for leadership meetings, board reviews and company-wide communications. Collaboration with Executive Leadership Team: support to prioritise the CEOs workload, aligning on critical company initiatives, high-level communications, and special projects. B. Support to the Company Secretary Support the Company Secretary in the administration of the Board and its Committees including booking venues, preparation of agendas and papers, formatting of reports, and pursuing actions with colleagues following the meeting. Maintain the Board and Committee calendar of meetings and schedules of business. Oversee the processes for both the annual declaration of Directors interests and gifts & hospitality and the same declarations for staff. Support the Company Secretary in ensuring that all Director/NEDs appraisals are up to date. C. Business Support Support internal communications such as team briefings and newsletters. Support the CEO in purchasing and procurement of goods and services, ensuring compliance with financial guidelines. Assist with marketing and business development, including recruitment and promotional activities. D. General Responsibilities Provide short-term cover for colleagues during periods of leave. Ensure health and safety compliance and actively engage in personal development activities. Participate in appraisals and work towards achieving set objectives. Promote continuous improvement within the team and enhance customer care through learning from feedback and incidents.