Production Administrator
| Posting date: | 11 June 2025 |
|---|---|
| Salary: | £25,000.00 to £27,000.00 per year |
| Hours: | Full time |
| Closing date: | 09 July 2025 |
| Location: | West Midlands, B24 9QP |
| Company: | Toppesfield Limited |
| Job type: | Permanent |
| Job reference: | ORG4827-PA - 03 |
Summary
About Toppesfield
Toppesfield isn't just about surfacing; it's about our ToppTeam. Founded in 2004, we've grown into the UK's largest independent surfacing contractor, delivering projects nationwide for clients throughout the UK and working across a wide range of sectors. Toppesfield is the first name in surfacing, no matter what the size, or location but our success isn't just about numbers; it's about our incredible team and our shared commitment to excellence.
At Toppesfield, our people are our strength. Collaboration is at the heart of everything we do, and it's what sets us apart. Over the years, we've achieved remarkable milestones. We've created over 300 jobs, established seven offices nationally, and achieved an estimated turnover of £140 million. What truly makes us proud is the unwavering quality of our work which has sustainable growth.
If you're looking to be part of a company that values its people, promotes collaboration, and sets the industry standard, Toppesfield is your destination. Come be a part of our success story.
Role Responsibility:
Reporting to the Production Manager, your primary responsibility will be to support our ToppBase business with administrative roles but to also cover the weighbridge at our Birmingham depot as and when required.
Key Responsibilities:
Provide general administrative support, including handling phone calls and management of the inbox.
Act as the primary point of contact for clients regarding induction and delivery processes ensuring all required documentation is arranged and processed efficiently.
Coordinate the booking and scheduling of material movements, ensuring smooth and timely operations.
Organise regional meetings, including scheduling, room bookings, agenda preparation, and tracking action items.
Monitor and manage daily reports, following up on issues and liaising with Site Operations teams to ensure swift resolution.
Develop and manage a visual tracker to record site issues and produce regular reports.
Organise and maintain all project-related documentation, including contracts, drawings, specifications, and records.
Support clear and effective communication across internal teams, clients, subcontractors, and suppliers.
Administer and manage the ToppBase P&L inputting weekly and monthly information to support accurate reporting.
Oversee the purchase and disposal of recycled asphalt planings, ensuring compliance and efficiency
Ensure all Safety, Health, Environmental and Quality (SHEQ) documentation is current and compliant.
Assist with the preparation, formatting, and distribution of reports and other key documents.
Coordinate the hire and off-hire of small tools and equipment.
Liaise with Supply Chain Partners as required to support project delivery.
Provide flexible administrative support to other departments or projects as needed.
The Ideal Candidate
Excellent communication skills, both written and verbal.
High attention to detail
Detail-oriented with strong analytical and problem-solving skills
A proactive and can-do attitude
Good time management with the ability to be flexible in your approach to work
Our Benefits
In addition to a competitive salary, we offer an attractive benefits package, including:
Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years’ service entitlement increase.
People First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, and Company Social Events, Saving Scheme and Life Assurance
Family Focused: Enhanced Maternity, Paternity and Adoption leave
Employee Assistance Programme: Access to support services for personal and professional wellbeing.
Performance Bonus: Eligibility for performance-based bonuses.
Employee Referral Scheme: Earn rewards for referring new ToppTeam members.
Employee Volunteering Programme: Opportunities to give back to the communities we work in.
Learning and Development: Continuous growth opportunities and training.
Supportive Culture: A collaborative working environment with opportunities for future progression.
Apply
Join us in paving the way for excellence. If you're motivated and ready to make a meaningful impact, we invite you to apply and become a valued member of our team at Toppesfield.
To find out more about our company please visit our website www.toppesfield.com or email the Careers Team at careers@toppesfield.com
Toppesfield isn't just about surfacing; it's about our ToppTeam. Founded in 2004, we've grown into the UK's largest independent surfacing contractor, delivering projects nationwide for clients throughout the UK and working across a wide range of sectors. Toppesfield is the first name in surfacing, no matter what the size, or location but our success isn't just about numbers; it's about our incredible team and our shared commitment to excellence.
At Toppesfield, our people are our strength. Collaboration is at the heart of everything we do, and it's what sets us apart. Over the years, we've achieved remarkable milestones. We've created over 300 jobs, established seven offices nationally, and achieved an estimated turnover of £140 million. What truly makes us proud is the unwavering quality of our work which has sustainable growth.
If you're looking to be part of a company that values its people, promotes collaboration, and sets the industry standard, Toppesfield is your destination. Come be a part of our success story.
Role Responsibility:
Reporting to the Production Manager, your primary responsibility will be to support our ToppBase business with administrative roles but to also cover the weighbridge at our Birmingham depot as and when required.
Key Responsibilities:
Provide general administrative support, including handling phone calls and management of the inbox.
Act as the primary point of contact for clients regarding induction and delivery processes ensuring all required documentation is arranged and processed efficiently.
Coordinate the booking and scheduling of material movements, ensuring smooth and timely operations.
Organise regional meetings, including scheduling, room bookings, agenda preparation, and tracking action items.
Monitor and manage daily reports, following up on issues and liaising with Site Operations teams to ensure swift resolution.
Develop and manage a visual tracker to record site issues and produce regular reports.
Organise and maintain all project-related documentation, including contracts, drawings, specifications, and records.
Support clear and effective communication across internal teams, clients, subcontractors, and suppliers.
Administer and manage the ToppBase P&L inputting weekly and monthly information to support accurate reporting.
Oversee the purchase and disposal of recycled asphalt planings, ensuring compliance and efficiency
Ensure all Safety, Health, Environmental and Quality (SHEQ) documentation is current and compliant.
Assist with the preparation, formatting, and distribution of reports and other key documents.
Coordinate the hire and off-hire of small tools and equipment.
Liaise with Supply Chain Partners as required to support project delivery.
Provide flexible administrative support to other departments or projects as needed.
The Ideal Candidate
Excellent communication skills, both written and verbal.
High attention to detail
Detail-oriented with strong analytical and problem-solving skills
A proactive and can-do attitude
Good time management with the ability to be flexible in your approach to work
Our Benefits
In addition to a competitive salary, we offer an attractive benefits package, including:
Generous Leave: 25 days annual leave plus bank holidays, annual leave buy and sell scheme, and years’ service entitlement increase.
People First Initiatives: Cycle to Work Scheme, Birthday Bonus, Discount Portal, and Company Social Events, Saving Scheme and Life Assurance
Family Focused: Enhanced Maternity, Paternity and Adoption leave
Employee Assistance Programme: Access to support services for personal and professional wellbeing.
Performance Bonus: Eligibility for performance-based bonuses.
Employee Referral Scheme: Earn rewards for referring new ToppTeam members.
Employee Volunteering Programme: Opportunities to give back to the communities we work in.
Learning and Development: Continuous growth opportunities and training.
Supportive Culture: A collaborative working environment with opportunities for future progression.
Apply
Join us in paving the way for excellence. If you're motivated and ready to make a meaningful impact, we invite you to apply and become a valued member of our team at Toppesfield.
To find out more about our company please visit our website www.toppesfield.com or email the Careers Team at careers@toppesfield.com