Team Administrator - Family Time Service
| Dyddiad hysbysebu: | 11 Mehefin 2025 |
|---|---|
| Cyflog: | £26,994 i £34,292 bob blwyddyn, pro rata |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 01 Gorffennaf 2025 |
| Lleoliad: | Aylesbury |
| Gweithio o bell: | Hybrid - gweithio o bell hyd at 3 ddiwrnod yr wythnos |
| Cwmni: | Buckinghamshire Council |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | BUC13489 |
Crynodeb
Overview
We currently have an exciting opportunity within our Family Time Service for a Team Administrator. We provide safe and beneficial family time in a child-centred environment and is committed to promoting children’s rights and the processes necessary to ensure their welfare.
The Family Time Service is a diverse and supportive team who strives to make a genuine impact and difference on the lives of children and families in Buckinghamshire. This team offers plentiful peer support and place a high value on creating positive experiences for children and families.
This is a part time role, 18.5 hours per week, the salary advertised will be pro-rata’d.
If you want to be part of this exciting team that places a premium on service improvements, then apply today!
About us
Buckinghamshire Council is a relatively new organisation that combines the strengths and expertise of the previous five councils in the county to create positive change for local people, communities, and businesses. We are firmly focused on the future and have made a clear commitment to serve residents better and to provide stronger representation for Buckinghamshire, both locally and nationally.
Buckinghamshire is an ambitious, rapidly growing county, and our economy is one of the strongest in the country. It is an area of outstanding natural beauty and ranks as one of the top rural areas to live in the UK and yet it is incredibly well connected– only an hour from London on the train. The county has a rich history and heritage and is the birthplace of the international Paralympic movement.
We are looking for motivated, ambitious and inspiring people to join us on our journey. You will be entitled to a range of different benefits to make sure you are happy both at work and at home.
About the role
To provide an effective and efficient administrative support role within the Family Time Service.
To work proactively within the team making sure service users are responded to appropriately and all administrative tasks are completed in an accurate and timely way.
Responsibilities:
Communicate effectively with internal and external customers, promoting a positive image of the Council. Take clear and accurate messages / bookings. Resolve problems efficiently, within scope of role, escalating to line manager as required.
Administrative tasks such as photocopying, faxing, shredding, enveloping, franking etc are completed to required standards and productivity.
Schedule / arrange meetings and events as required.
Provide support to others during / after meetings, e.g., taking minutes and chasing actions.
Act as a Cost Centre Administrator accurately completing financial transactions such as: raising and payment of purchase orders, limit orders, invoices, recharges and journal transactions, using the SAP financial system. Ensure equipment and materials are available to colleagues when required and stock records are correctly maintained. Income is recorded and reconciled accurately.
Upload reports to Content Server.
Process claims and expenses for casual staff.
Manage reception duties and act as first point of contact for visitors.
For a full list of responsibilities please see attached job description.
About you
You will be educated to GCSE / NVQ2 standard or equivalent.
The role is customer-facing, and the post holder is required to speak to members of the public, the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.
You will have sensitivity and empathy to build trusting and supportive relationships with families and skills to influence, persuade and motivate them to achieve agreed goals and targets.
For a full list of requirements, please see attached personal specification.
Other information
If you would like to find out more about this role, please contact
Ruchelle Jones Ruchelle.jones@buckinghamshire.gov.uk
Katie Sharma katie.sharma@buckinghamshire.gov.uk
Closing date: Midnight on 1st July 2025
We reserve the right to close the vacancy once we have received sufficient applications, so please be advised to submit your application as early as possible.
Buckinghamshire Council is committed to safeguarding and promoting the welfare of children, young people and adults at risk.
This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:
All unspent convictions and conditional cautions
All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020 and 2023).
For further information on filtering please refer to Nacro guidance and the guidance published by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).
We currently have an exciting opportunity within our Family Time Service for a Team Administrator. We provide safe and beneficial family time in a child-centred environment and is committed to promoting children’s rights and the processes necessary to ensure their welfare.
The Family Time Service is a diverse and supportive team who strives to make a genuine impact and difference on the lives of children and families in Buckinghamshire. This team offers plentiful peer support and place a high value on creating positive experiences for children and families.
This is a part time role, 18.5 hours per week, the salary advertised will be pro-rata’d.
If you want to be part of this exciting team that places a premium on service improvements, then apply today!
About us
Buckinghamshire Council is a relatively new organisation that combines the strengths and expertise of the previous five councils in the county to create positive change for local people, communities, and businesses. We are firmly focused on the future and have made a clear commitment to serve residents better and to provide stronger representation for Buckinghamshire, both locally and nationally.
Buckinghamshire is an ambitious, rapidly growing county, and our economy is one of the strongest in the country. It is an area of outstanding natural beauty and ranks as one of the top rural areas to live in the UK and yet it is incredibly well connected– only an hour from London on the train. The county has a rich history and heritage and is the birthplace of the international Paralympic movement.
We are looking for motivated, ambitious and inspiring people to join us on our journey. You will be entitled to a range of different benefits to make sure you are happy both at work and at home.
About the role
To provide an effective and efficient administrative support role within the Family Time Service.
To work proactively within the team making sure service users are responded to appropriately and all administrative tasks are completed in an accurate and timely way.
Responsibilities:
Communicate effectively with internal and external customers, promoting a positive image of the Council. Take clear and accurate messages / bookings. Resolve problems efficiently, within scope of role, escalating to line manager as required.
Administrative tasks such as photocopying, faxing, shredding, enveloping, franking etc are completed to required standards and productivity.
Schedule / arrange meetings and events as required.
Provide support to others during / after meetings, e.g., taking minutes and chasing actions.
Act as a Cost Centre Administrator accurately completing financial transactions such as: raising and payment of purchase orders, limit orders, invoices, recharges and journal transactions, using the SAP financial system. Ensure equipment and materials are available to colleagues when required and stock records are correctly maintained. Income is recorded and reconciled accurately.
Upload reports to Content Server.
Process claims and expenses for casual staff.
Manage reception duties and act as first point of contact for visitors.
For a full list of responsibilities please see attached job description.
About you
You will be educated to GCSE / NVQ2 standard or equivalent.
The role is customer-facing, and the post holder is required to speak to members of the public, the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.
You will have sensitivity and empathy to build trusting and supportive relationships with families and skills to influence, persuade and motivate them to achieve agreed goals and targets.
For a full list of requirements, please see attached personal specification.
Other information
If you would like to find out more about this role, please contact
Ruchelle Jones Ruchelle.jones@buckinghamshire.gov.uk
Katie Sharma katie.sharma@buckinghamshire.gov.uk
Closing date: Midnight on 1st July 2025
We reserve the right to close the vacancy once we have received sufficient applications, so please be advised to submit your application as early as possible.
Buckinghamshire Council is committed to safeguarding and promoting the welfare of children, young people and adults at risk.
This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:
All unspent convictions and conditional cautions
All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020 and 2023).
For further information on filtering please refer to Nacro guidance and the guidance published by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).
Aelod balch o'r cynllun cyflogwyr Hyderus o ran Anabledd
Hyderus o ran Anabledd
Gwybodaeth am Hyderus o ran Anabledd
Yn gyffredinol, bydd cyflogwr Hyderus o ran Anabledd yn cynnig cyfweliad i unrhyw ymgeisydd sy'n datgan eu bod yn anabl ac yn bodloni'r meini prawf lleiaf ar gyfer y swydd fel y diffinnir gan y cyflogwr. Mae'n bwysig nodi, mewn rhai sefyllfaoedd recriwtio fel nifer fawr o ymgeiswyr, cyfnod tymhorol ac amseroedd prysur iawn, efallai y bydd y cyflogwr am gyfyngu ar y niferoedd cyffredinol o gyfweliadau a gynigir i bobl anabl a phobl nad ydynt yn anabl. Am fwy o fanylion ewch i Hyderus o ran Anabledd.