Facilities Manager required for 35 hours per week in the Northwest of England, Driver Essential
| Posting date: | 09 June 2025 |
|---|---|
| Salary: | £46,919 per year |
| Hours: | Full time |
| Closing date: | 23 June 2025 |
| Location: | North West England, UK |
| Remote working: | On-site only |
| Company: | Alternative Futures Group |
| Job type: | Permanent |
| Job reference: | ID:718 |
Summary
Job Title: Facilities Manager
Division / Function: Corporate Functions (Finance, Procurement and Estates)
Reports To: Head of Estates
Responsible For: Facilities Assistant(s)
Job Purpose
The role holder will report directly to the Head of Estates. The role holder will line manage the Facilities Administrator roles, whilst working closely with Facilities peers.
The role will also require ad hoc work and management responsibilities as directed by the Head of Estates and/or Director of Estates.
The role holder will be responsible for the day-to-day management and effective running of the AFG estate, being responsible for the delivery of all facilities maintenance and service activities, including effective oversight of works undertaken by contractors and sub-contractors. The role holder will also have responsibility for the management of standard capital expenditure plans as determined by the AFG Budget/Reforecast processes.
The role holder will work to ensure the development of an estate environment that delivers outstanding outcomes for the people we support, ensuring the portfolio is managed safely, cost effectively and in accordance with statutory and regulatory requirements.
This is a field-based role as the post holder will be expected to be visible across properties and to liaise with Operations colleagues.
Dimensions
• The role holder will be responsible for the management of the Facilities Administrators within the team. At present 4.0 FTE direct report although this may fluctuate depending upon the activity of the estates team.
• The role holder will be responsible for the estates capital expenditure program as determined by the annual budget process each year, plus the management of the estate’s operational expenditure, again as determined as part of the budget process.
Principal Accountabilities
• Be visible across the AFG estate (Independent Hospitals, Community/Learning Disability, and Adult Care Homes and administration centres) environments where required, working closely with operational/corporate colleagues to ensure issues are identified and resolved in a timely manner.
• Undertake site visits with key contractors as part of the AFG contract management process, ensuring the AFG estate environment is being maintained appropriately.
• Lead on the maintenance and improvement of the estate stock, ensuring that it remains in good order via a program of scheduled visits/inspections and is “CQC ready” from an estate’s perspective. This will be in conjunction with other colleagues e.g. Quality team and Registered Managers.
• Work closely with the procurement team to source potential suppliers of services, ensuring they comply with the company’s procurement policy.
• Liaise with Procurement to negotiate with potential or current service suppliers to ensure the best value for money for AFG.
• Work with potential suppliers/contractors to establish agreed service levels indicators/agreements. Monitor and work with suppliers/contractors to overcome any potential concerns. Supplier performance reviews should be conducted in accordance with the prescribed frequency in the Scheme of Reservation and Delegation (SoRD).
• Project manage, supervise and coordinate the work of contractors for all planned and reactive maintenance and small project works. The role holder should ensure that both they and the wider team are visible with an on-site presence to ensure works undertaken for key budget/operational risk items are undertaken to a satisfactory standard.
• Ensure any minor works/corrective repairs and refurbishment are carried out in a timely manner.
• Manage the budget/forecast assigned, ensuring that works are undertaken to budget, time and to the required quality.
• Conduct regular reviews and benchmarking of contracted services with Procurement to ensure appropriateness and value for money is maintained.
• Develop and lead plans for ensuring AFG uses resources in an efficient and sustainable manner including energy and water.
• Work closely with the Head of Estates in the development of the Charity’s estate environmental strategy i.e Environment, Social and Governance (ESG) re Net Zero agenda.
• Assist in planning for future development in line with strategic objectives and annual business plan.
• Work closely with the Procurement Manager and operational colleagues to ensure the ongoing review of the business continuity plan, as to where services should be located and how to inform staff and other parties.
• Manage and lead planned change to ensure minimum disruption to core activities. Be visible across the estate in ensuring that works are delivered to cause minimal disruption to operational services.
• Direct and plan essential central services such as security, maintenance, cleaning, waste disposal and recycling.
• Liaise with the security and cleaning contractors to ensure objectives are being met for the provision of those services.
• Work closely with the Health & Safety (H&S) lead, to ensure that the buildings and activities both on-site and off-site meet health and safety requirements.
• Ensure that the properties within the estate always remain, compliant with relevant statutory responsibilities. Undertake “spot-checks” to ensure the property environment is appropriate and key works being undertaken are performed to the required standard.
• Maintain accurate records of planned maintenance and statutory inspections utilising the Computer Aided Facilities Management (CAFM) system.
• Organise/undertake regular/periodic systems inspections and testing in accordance with statutory requirements e.g. fire alarm, emergency lighting, electrical testing, etc.
Division / Function: Corporate Functions (Finance, Procurement and Estates)
Reports To: Head of Estates
Responsible For: Facilities Assistant(s)
Job Purpose
The role holder will report directly to the Head of Estates. The role holder will line manage the Facilities Administrator roles, whilst working closely with Facilities peers.
The role will also require ad hoc work and management responsibilities as directed by the Head of Estates and/or Director of Estates.
The role holder will be responsible for the day-to-day management and effective running of the AFG estate, being responsible for the delivery of all facilities maintenance and service activities, including effective oversight of works undertaken by contractors and sub-contractors. The role holder will also have responsibility for the management of standard capital expenditure plans as determined by the AFG Budget/Reforecast processes.
The role holder will work to ensure the development of an estate environment that delivers outstanding outcomes for the people we support, ensuring the portfolio is managed safely, cost effectively and in accordance with statutory and regulatory requirements.
This is a field-based role as the post holder will be expected to be visible across properties and to liaise with Operations colleagues.
Dimensions
• The role holder will be responsible for the management of the Facilities Administrators within the team. At present 4.0 FTE direct report although this may fluctuate depending upon the activity of the estates team.
• The role holder will be responsible for the estates capital expenditure program as determined by the annual budget process each year, plus the management of the estate’s operational expenditure, again as determined as part of the budget process.
Principal Accountabilities
• Be visible across the AFG estate (Independent Hospitals, Community/Learning Disability, and Adult Care Homes and administration centres) environments where required, working closely with operational/corporate colleagues to ensure issues are identified and resolved in a timely manner.
• Undertake site visits with key contractors as part of the AFG contract management process, ensuring the AFG estate environment is being maintained appropriately.
• Lead on the maintenance and improvement of the estate stock, ensuring that it remains in good order via a program of scheduled visits/inspections and is “CQC ready” from an estate’s perspective. This will be in conjunction with other colleagues e.g. Quality team and Registered Managers.
• Work closely with the procurement team to source potential suppliers of services, ensuring they comply with the company’s procurement policy.
• Liaise with Procurement to negotiate with potential or current service suppliers to ensure the best value for money for AFG.
• Work with potential suppliers/contractors to establish agreed service levels indicators/agreements. Monitor and work with suppliers/contractors to overcome any potential concerns. Supplier performance reviews should be conducted in accordance with the prescribed frequency in the Scheme of Reservation and Delegation (SoRD).
• Project manage, supervise and coordinate the work of contractors for all planned and reactive maintenance and small project works. The role holder should ensure that both they and the wider team are visible with an on-site presence to ensure works undertaken for key budget/operational risk items are undertaken to a satisfactory standard.
• Ensure any minor works/corrective repairs and refurbishment are carried out in a timely manner.
• Manage the budget/forecast assigned, ensuring that works are undertaken to budget, time and to the required quality.
• Conduct regular reviews and benchmarking of contracted services with Procurement to ensure appropriateness and value for money is maintained.
• Develop and lead plans for ensuring AFG uses resources in an efficient and sustainable manner including energy and water.
• Work closely with the Head of Estates in the development of the Charity’s estate environmental strategy i.e Environment, Social and Governance (ESG) re Net Zero agenda.
• Assist in planning for future development in line with strategic objectives and annual business plan.
• Work closely with the Procurement Manager and operational colleagues to ensure the ongoing review of the business continuity plan, as to where services should be located and how to inform staff and other parties.
• Manage and lead planned change to ensure minimum disruption to core activities. Be visible across the estate in ensuring that works are delivered to cause minimal disruption to operational services.
• Direct and plan essential central services such as security, maintenance, cleaning, waste disposal and recycling.
• Liaise with the security and cleaning contractors to ensure objectives are being met for the provision of those services.
• Work closely with the Health & Safety (H&S) lead, to ensure that the buildings and activities both on-site and off-site meet health and safety requirements.
• Ensure that the properties within the estate always remain, compliant with relevant statutory responsibilities. Undertake “spot-checks” to ensure the property environment is appropriate and key works being undertaken are performed to the required standard.
• Maintain accurate records of planned maintenance and statutory inspections utilising the Computer Aided Facilities Management (CAFM) system.
• Organise/undertake regular/periodic systems inspections and testing in accordance with statutory requirements e.g. fire alarm, emergency lighting, electrical testing, etc.
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