Warning
Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.
Administrator
| Dyddiad hysbysebu: | 28 Mai 2025 |
|---|---|
| Cyflog: | £30,000 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 27 Mehefin 2025 |
| Lleoliad: | Hillingdon, London, HA4 0AA |
| Cwmni: | CBW Staffing Solutions Limited |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 56807353 |
Crynodeb
Administrator - Hillingdon, West London - Hybrid working - £30,000 per annum
CBW is currently recruiting on behalf of a well-established and highly reputable Facilities Management service provider located in Hillington, West London.
This is an exciting opportunity for an experienced and proactive professional to join a dynamic team within the fast-paced Facilities Management sector. The ideal candidate will bring proven experience in a similar environment, demonstrating a strong understanding of FM operations and best practices.
We are seeking someone with exceptional organisational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. The successful individual will be a forward-thinking problem solver—someone who anticipates challenges, offers solutions, and adds value through a proactive and collaborative approach.
If you thrive in a structured yet evolving environment and are looking to take the next step in your FM career with a respected and supportive organisation, we encourage you to apply.
Brief Overview:
- Monday - Friday
- 8am - 5pm
- 18 month FTC - possibility for extension
- Hybrid working available - 4 days in office
- £30,000 per annum
Key Responsibilities:
- Oversee and process new supplier onboarding requests, ensuring full compliance with company policies and procurement procedures.
- Validate and upload all required supplier documentation into the Procurement system, maintaining data integrity and version control.
- Provide administrative support to internal stakeholders in the creation of purchase orders, ensuring correct approval workflows are followed.
- Maintain a high standard of accuracy when entering and updating data, while effectively managing multiple time-sensitive requests.
- Monitor and manage the shared Procurement inbox on a daily basis, responding to queries and directing tasks to appropriate team members promptly.
- Support the Procurement Manager in maintaining audit-ready records, ensuring ongoing compliance with internal and external standards.
- Actively promote the use of the Preferred Supplier List (PSL) and ensure supplier and contract records are current and well-maintained.
- Conduct supplier spend analysis and support procurement reporting requirements to inform business decisions.
- Liaise with accreditation bodies and certification partners to provide accurate and timely supplier information.
- Ensure that all suppliers meet onboarding, documentation, and compliance requirements in line with business expectations.
- Identify and escalate risks or potential service interruptions related to supplier performance or non-compliance.
- Contribute to procurement-led projects, process improvements, and strategic initiatives to strengthen supply chain reliability and operational efficiency.
Key Requirements:
- Demonstrated experience in an administrative role, preferably within a procurement or supply chain environment.
- Background in facilities management (FM), mechanical & electrical (M&E), or construction sectors is advantageous.
- Strong interpersonal and stakeholder management skills, with the ability to build relationships across departments.
- Confident in data analysis and reporting, with proven ability to manage competing priorities under minimal supervision.
- Proficient in Microsoft Office Suite, especially Excel, Outlook, Word, Teams, and Office 365.
- Exceptional attention to detail, organisational skills, and the ability to manage documentation with precision.
- Capable of independently managing supplier-related administrative tasks from initiation to completion.
- Immediate availability or ability to start within one week is required; this is a fixed-term contract position.
If you're a highly organised administrator with procurement experience and a proactive approach to process management, we’d love to hear from you!
CBW is currently recruiting on behalf of a well-established and highly reputable Facilities Management service provider located in Hillington, West London.
This is an exciting opportunity for an experienced and proactive professional to join a dynamic team within the fast-paced Facilities Management sector. The ideal candidate will bring proven experience in a similar environment, demonstrating a strong understanding of FM operations and best practices.
We are seeking someone with exceptional organisational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. The successful individual will be a forward-thinking problem solver—someone who anticipates challenges, offers solutions, and adds value through a proactive and collaborative approach.
If you thrive in a structured yet evolving environment and are looking to take the next step in your FM career with a respected and supportive organisation, we encourage you to apply.
Brief Overview:
- Monday - Friday
- 8am - 5pm
- 18 month FTC - possibility for extension
- Hybrid working available - 4 days in office
- £30,000 per annum
Key Responsibilities:
- Oversee and process new supplier onboarding requests, ensuring full compliance with company policies and procurement procedures.
- Validate and upload all required supplier documentation into the Procurement system, maintaining data integrity and version control.
- Provide administrative support to internal stakeholders in the creation of purchase orders, ensuring correct approval workflows are followed.
- Maintain a high standard of accuracy when entering and updating data, while effectively managing multiple time-sensitive requests.
- Monitor and manage the shared Procurement inbox on a daily basis, responding to queries and directing tasks to appropriate team members promptly.
- Support the Procurement Manager in maintaining audit-ready records, ensuring ongoing compliance with internal and external standards.
- Actively promote the use of the Preferred Supplier List (PSL) and ensure supplier and contract records are current and well-maintained.
- Conduct supplier spend analysis and support procurement reporting requirements to inform business decisions.
- Liaise with accreditation bodies and certification partners to provide accurate and timely supplier information.
- Ensure that all suppliers meet onboarding, documentation, and compliance requirements in line with business expectations.
- Identify and escalate risks or potential service interruptions related to supplier performance or non-compliance.
- Contribute to procurement-led projects, process improvements, and strategic initiatives to strengthen supply chain reliability and operational efficiency.
Key Requirements:
- Demonstrated experience in an administrative role, preferably within a procurement or supply chain environment.
- Background in facilities management (FM), mechanical & electrical (M&E), or construction sectors is advantageous.
- Strong interpersonal and stakeholder management skills, with the ability to build relationships across departments.
- Confident in data analysis and reporting, with proven ability to manage competing priorities under minimal supervision.
- Proficient in Microsoft Office Suite, especially Excel, Outlook, Word, Teams, and Office 365.
- Exceptional attention to detail, organisational skills, and the ability to manage documentation with precision.
- Capable of independently managing supplier-related administrative tasks from initiation to completion.
- Immediate availability or ability to start within one week is required; this is a fixed-term contract position.
If you're a highly organised administrator with procurement experience and a proactive approach to process management, we’d love to hear from you!