Warning
Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.
Office Manager
| Dyddiad hysbysebu: | 25 Mai 2025 |
|---|---|
| Oriau: | Llawn Amser |
| Dyddiad cau: | 11 Mehefin 2025 |
| Lleoliad: | Worcester, Worcestershire, WR4 9LS |
| Cwmni: | Teaching Vacancies |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 491d8f46-dbdd-404d-87dc-281f81140738 |
Crynodeb
What skills and experience we're looking for
Accountabilities: The appointee will work within the school as a member of the Administration Team. The Headteacher will hold the post holder to account. A Regional School Business Manager will support the role.
Key Purpose: The School Office Manager plays a vital role in creating a professional, welcoming and supportive environment for everyone who engages with the school. This will include dealing with complex and sensitive correspondence in a timely and appropriate manner.
Principal Contacts: Pupils, parents, visitors, teachers, other school support staff.
Key Responsibilities:
Operational Leadership:
• Provide leadership, support, training and direct supervision to office staff, ensuring smooth and efficient office operations.
• Address operational concerns within the office team and implement improvements to enhance efficiency.
• Ensure the office team provides accurate, up-to-date data, as required.
• Promote a culture of wellbeing, equality, diversity, and inclusion within the school staff team.
• Complete all required data returns, including child and workforce census. • Support the SLT to contribute to effective risk management, and policy generation.
• Under the guidance of the Trust DPO, ensure the security of pupil and staff data. Maintaining compliance with GDPR regulations and keep information up to date.
• Assist with data protection queries, handle potential complaints and breaches, respond to Subject Access Requests, and Freedom of Information requests in accordance with Trust policies.
• Ensure that guests to the school appropriately vetted, and aware of Safeguarding, health and safety, and emergency procedures.
• Oversee the maintenance of pupil records, including registration, admission and transfer procedures, and associated statistical analysis for the SLT and other relevant bodies, in order to meet management and statutory requirements.
• Be aware of and comply with policies and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to an appropriate adult.
• Establish constructive relationships with other agencies and professionals.
Human Resources:
• Oversee recruitment, onboarding, training, and induction of all school staff, ensuring that Trust procedures are followed.
• Manage employee records and staff MIS, including staff files, Single Central Record, attendance, and training records.
• Ensure compliance with HR policies and procedures.
• Support SLT with accessing advice and support for HR consultancy matters.
Estate Management:
• Work with the SLT to coordinate the planned preventative maintenance of school facilities within the agreed budget and respond quickly and efficiently to unplanned events.
• Coordinate with external providers of repair and maintenance services.
• Ensure compliance with health and safety regulations, maintaining records as appropriate.
• Use school software to support the management of routine tasks.
• Manage the letting of school premises to outside organisations.
• Act as an immediate point of contact and support for site staff.
• Work with the SLT and site team to provide direction and line management to the cleaning team.
Finance:
• Support the SLT to plan, monitor and manage budgets and expenditures.
• Review management accounts and explain variances. Create forecasts as required.
• Complete financial tasks relating to Nursery, including submission of Pre-School funding and invoicing.
• Ensure timely processing of invoices and payments.
• Review payroll reconciliation reports and explain variances.
• Take responsibility for balancing income and expenditure in relation to educational visits and other activities.
• Adhere to the finance policy in relation to purchases and payment of suppliers.
• Manage debt recovery, including monitoring balances, implementing collection strategies, and ensuring compliance with school policies.
Procurement:
• Manage the procurement of school supplies, equipment, and services within the limits of the finance policy.
• Maintain inventory levels and ensure timely replenishment of supplies.
• Support the SLT to monitor the provision of outsourced support services, such as grounds maintenance, and catering providers.
Marketing and Communications:
• Work with the SLT to develop and support marketing strategies for the school.
• Manage internal and external communications, including newsletters, and written and verbal communication with parents.
• Ensure consistent branding and messaging across all communication channels.
• Work with the SLT to ensure our website is well maintained and compliant. Other
• Undertake such other duties as directed and required from time to time.
The school reserves the right to alter the content of this Job Description, after consultation, to reflect changes to the job or services provided, without altering the general character or level of responsibility.
The duties described in this Job Description must be carried out in a manner which promoted equality of opportunity, dignity and due respect for all employees and service users and is consistent with the School’s Equal Opportunities Policy and Code of Conduct
The closing date for application is 9.00am on Wednesday 11th June 2025. Applications should be made on a Rivers Academy Trust application form, which are available on our website and our school office.
Completed application forms should be sent to cranhamoffice@riverscofe.co.uk , FAO Mrs Charlotte Barnett. Shortlisting will take place by Friday 13th June 2025.
Unfortunately, if you have not heard back from us after this date, you have not been successfully shortlisted. Interviews for this post will take place on Thursday 19th June 2025. We would be delighted to hear from you and if you share our vision and want to make a real difference to our pupils, schools and Trust.
If you have any further queries, or would like to visit our school, please call the Cranham Primary main office on 01905 452437.
What the school offers its staff
Please visit out website for more information
Commitment to safeguarding
The Rivers CofE Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake an Enhanced Disclosure via the Disclosure & Barring Service.
Accountabilities: The appointee will work within the school as a member of the Administration Team. The Headteacher will hold the post holder to account. A Regional School Business Manager will support the role.
Key Purpose: The School Office Manager plays a vital role in creating a professional, welcoming and supportive environment for everyone who engages with the school. This will include dealing with complex and sensitive correspondence in a timely and appropriate manner.
Principal Contacts: Pupils, parents, visitors, teachers, other school support staff.
Key Responsibilities:
Operational Leadership:
• Provide leadership, support, training and direct supervision to office staff, ensuring smooth and efficient office operations.
• Address operational concerns within the office team and implement improvements to enhance efficiency.
• Ensure the office team provides accurate, up-to-date data, as required.
• Promote a culture of wellbeing, equality, diversity, and inclusion within the school staff team.
• Complete all required data returns, including child and workforce census. • Support the SLT to contribute to effective risk management, and policy generation.
• Under the guidance of the Trust DPO, ensure the security of pupil and staff data. Maintaining compliance with GDPR regulations and keep information up to date.
• Assist with data protection queries, handle potential complaints and breaches, respond to Subject Access Requests, and Freedom of Information requests in accordance with Trust policies.
• Ensure that guests to the school appropriately vetted, and aware of Safeguarding, health and safety, and emergency procedures.
• Oversee the maintenance of pupil records, including registration, admission and transfer procedures, and associated statistical analysis for the SLT and other relevant bodies, in order to meet management and statutory requirements.
• Be aware of and comply with policies and procedures relating to child protection, security, confidentiality and data protection, reporting all concerns to an appropriate adult.
• Establish constructive relationships with other agencies and professionals.
Human Resources:
• Oversee recruitment, onboarding, training, and induction of all school staff, ensuring that Trust procedures are followed.
• Manage employee records and staff MIS, including staff files, Single Central Record, attendance, and training records.
• Ensure compliance with HR policies and procedures.
• Support SLT with accessing advice and support for HR consultancy matters.
Estate Management:
• Work with the SLT to coordinate the planned preventative maintenance of school facilities within the agreed budget and respond quickly and efficiently to unplanned events.
• Coordinate with external providers of repair and maintenance services.
• Ensure compliance with health and safety regulations, maintaining records as appropriate.
• Use school software to support the management of routine tasks.
• Manage the letting of school premises to outside organisations.
• Act as an immediate point of contact and support for site staff.
• Work with the SLT and site team to provide direction and line management to the cleaning team.
Finance:
• Support the SLT to plan, monitor and manage budgets and expenditures.
• Review management accounts and explain variances. Create forecasts as required.
• Complete financial tasks relating to Nursery, including submission of Pre-School funding and invoicing.
• Ensure timely processing of invoices and payments.
• Review payroll reconciliation reports and explain variances.
• Take responsibility for balancing income and expenditure in relation to educational visits and other activities.
• Adhere to the finance policy in relation to purchases and payment of suppliers.
• Manage debt recovery, including monitoring balances, implementing collection strategies, and ensuring compliance with school policies.
Procurement:
• Manage the procurement of school supplies, equipment, and services within the limits of the finance policy.
• Maintain inventory levels and ensure timely replenishment of supplies.
• Support the SLT to monitor the provision of outsourced support services, such as grounds maintenance, and catering providers.
Marketing and Communications:
• Work with the SLT to develop and support marketing strategies for the school.
• Manage internal and external communications, including newsletters, and written and verbal communication with parents.
• Ensure consistent branding and messaging across all communication channels.
• Work with the SLT to ensure our website is well maintained and compliant. Other
• Undertake such other duties as directed and required from time to time.
The school reserves the right to alter the content of this Job Description, after consultation, to reflect changes to the job or services provided, without altering the general character or level of responsibility.
The duties described in this Job Description must be carried out in a manner which promoted equality of opportunity, dignity and due respect for all employees and service users and is consistent with the School’s Equal Opportunities Policy and Code of Conduct
The closing date for application is 9.00am on Wednesday 11th June 2025. Applications should be made on a Rivers Academy Trust application form, which are available on our website and our school office.
Completed application forms should be sent to cranhamoffice@riverscofe.co.uk , FAO Mrs Charlotte Barnett. Shortlisting will take place by Friday 13th June 2025.
Unfortunately, if you have not heard back from us after this date, you have not been successfully shortlisted. Interviews for this post will take place on Thursday 19th June 2025. We would be delighted to hear from you and if you share our vision and want to make a real difference to our pupils, schools and Trust.
If you have any further queries, or would like to visit our school, please call the Cranham Primary main office on 01905 452437.
What the school offers its staff
Please visit out website for more information
Commitment to safeguarding
The Rivers CofE Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be required to undertake an Enhanced Disclosure via the Disclosure & Barring Service.