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Marketing Administrator
| Posting date: | 23 May 2025 |
|---|---|
| Salary: | £27,823 per year |
| Hours: | Full time |
| Closing date: | 08 June 2025 |
| Location: | Liverpool, Merseyside |
| Remote working: | Hybrid - work remotely up to 4 days per week |
| Company: | Alternative Futures Group |
| Job type: | Permanent |
| Job reference: | 883 |
Summary
Job Purpose
We are seeking a highly organised and proactive Marketing Administrator to join our team within Alternative Futures Group. The role will provide essential administrative support to internal and external marketing activities, ensuring smooth coordination of events, travel, diary management, and marketing requests. This role is ideal for someone with strong organisational skills, attention to detail, and the ability to multitask in a dynamic environment.
Dimensions
No direct reports
No budget responsibility
Key Accountabilities and Responsibilities
Assist in the planning and administration of internal events, conferences, and external engagements, ensuring all logistical aspects run smoothly.
Maintain and track guest lists, manage invitations, and coordinate responses for internal and external events and marketing functions.
Organise and manage diaries for key stakeholders for external award events, including travel bookings, accommodation, and any briefings required.
Assist with the coordination of marketing materials, campaigns, and requests from internal teams. Liaise with external vendors and agencies when required.
Handle day-to-day administrative tasks, including email correspondence, data entry, evaluation report generation, and e-filing.
Maintain marketing SharePoint folders and databases including the AFG media database.
Maintain and manage the consent monitoring process related to media for our colleagues and people we support.
Ensure all marketing and event activities adhere to industry regulations, brand guidelines, and best practices.
Person Specification - Essential Requirements
Skills and Knowledge
Strong organisational and time management skills with the ability to prioritise tasks effectively.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to analyse data and generate reports to measure marketing performance.
Strong attention to detail and accuracy in work.
Ability to manage key external relationships with designers and suppliers.
Ability to work independently and as part of a team.
Strong problem-solving skills and the ability to use initiative.
Ability to handle multiple tasks while maintaining high levels of accuracy and efficiency.
Values and Attitude
Team player, makes a positive difference, takes ownership and is accountable
Experience
Proven experience in an administrative role.
Experience handling confidential information with discretion.
Experience using office management systems, such as Microsoft Office (SharePoint, Word, Excel, Outlook, PowerPoint) and databases.)
Experience providing customer service, either internally or externally.
Qualifications and Training
NVQ Level 2 qualification or equivalent in administration, business or marketing or other related field
The role is home based, with occasional days spent at our collaboration hub in Liverpool.
With our extended flexible working options, you can choose to work a 9-day fortnight or a 4.5-day week, supporting our employees with their work life balance.
Please only apply if you meet the person specifications detailed above and live within the north west.
This role is Band I as per our structure.
We are seeking a highly organised and proactive Marketing Administrator to join our team within Alternative Futures Group. The role will provide essential administrative support to internal and external marketing activities, ensuring smooth coordination of events, travel, diary management, and marketing requests. This role is ideal for someone with strong organisational skills, attention to detail, and the ability to multitask in a dynamic environment.
Dimensions
No direct reports
No budget responsibility
Key Accountabilities and Responsibilities
Assist in the planning and administration of internal events, conferences, and external engagements, ensuring all logistical aspects run smoothly.
Maintain and track guest lists, manage invitations, and coordinate responses for internal and external events and marketing functions.
Organise and manage diaries for key stakeholders for external award events, including travel bookings, accommodation, and any briefings required.
Assist with the coordination of marketing materials, campaigns, and requests from internal teams. Liaise with external vendors and agencies when required.
Handle day-to-day administrative tasks, including email correspondence, data entry, evaluation report generation, and e-filing.
Maintain marketing SharePoint folders and databases including the AFG media database.
Maintain and manage the consent monitoring process related to media for our colleagues and people we support.
Ensure all marketing and event activities adhere to industry regulations, brand guidelines, and best practices.
Person Specification - Essential Requirements
Skills and Knowledge
Strong organisational and time management skills with the ability to prioritise tasks effectively.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to analyse data and generate reports to measure marketing performance.
Strong attention to detail and accuracy in work.
Ability to manage key external relationships with designers and suppliers.
Ability to work independently and as part of a team.
Strong problem-solving skills and the ability to use initiative.
Ability to handle multiple tasks while maintaining high levels of accuracy and efficiency.
Values and Attitude
Team player, makes a positive difference, takes ownership and is accountable
Experience
Proven experience in an administrative role.
Experience handling confidential information with discretion.
Experience using office management systems, such as Microsoft Office (SharePoint, Word, Excel, Outlook, PowerPoint) and databases.)
Experience providing customer service, either internally or externally.
Qualifications and Training
NVQ Level 2 qualification or equivalent in administration, business or marketing or other related field
The role is home based, with occasional days spent at our collaboration hub in Liverpool.
With our extended flexible working options, you can choose to work a 9-day fortnight or a 4.5-day week, supporting our employees with their work life balance.
Please only apply if you meet the person specifications detailed above and live within the north west.
This role is Band I as per our structure.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.