6176 - Diary Manager - Fixed Term 12 Months - North Essex - East of England
| Dyddiad hysbysebu: | 21 Mai 2025 |
|---|---|
| Cyflog: | £26,475 i £31,650 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 13 Mehefin 2025 |
| Lleoliad: | CO2 7BA |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Ministry of Justice |
| Math o swydd: | Cytundeb |
| Cyfeirnod swydd: | 6176 |
Crynodeb
The role is to provide secretarial and administrative support to the Deputy Director or Head of Operational Function by acting as the primary point of contact and assisting in the management of the day to day running of the division, function or cluster through the key tasks of diary coordination, compilation of correspondence and documents and the organisations of meetings and other engagements. The job holder will have no line manager responsibilities.
The job holder will be required to carry out the following responsibilities, activities and duties: Manage Deputy Director or Head of Operational Function’s Diary
Supporting the Deputy Director or Head of Operational Function in meeting business requirements by supporting them to resolve conflicting demands in planning schedules
Efficient maintenance of the Deputy Director or Head of Operational Function’s diary ensuring that time management is optimised
Acting as the first point of contact for the Deputy Director or Head of Operational Function, using initiative and responding to and/or directing queries to the relevant parties
Acting as a screening point for the Deputy Director or Head of Operational Function’s telephone calls, general correspondence and e-mails, highlighting priority work and responding to queries using an understanding of Probation service delivery and the partnership map
Providing a full range of secretarial and administrative support and assistance to the Deputy Director or Head of Operational Function, producing a range of material from correspondence to complex confidential reports
Developing and maintaining comprehensive and up-to-date electronic and manual filing systems which support the operational delivery of Probation services and are effective in storing and retrieving key data
Support planning and finalising of agendas for meetings, overseeing co?ordination and distribution of paperwork
Taking minutes at senior management meetings and distributing to relevant parties
Liaising directly with internal and external colleagues and partners to deal with enquiries and to co-ordinate appointments and engagements
Keeping up to date with changes in key external partnerships which relate to Probation service delivery
Contributing towards the organisation and coordination of large scale divisional events
Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc
Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times
The job holder will be required to carry out the following responsibilities, activities and duties: Manage Deputy Director or Head of Operational Function’s Diary
Supporting the Deputy Director or Head of Operational Function in meeting business requirements by supporting them to resolve conflicting demands in planning schedules
Efficient maintenance of the Deputy Director or Head of Operational Function’s diary ensuring that time management is optimised
Acting as the first point of contact for the Deputy Director or Head of Operational Function, using initiative and responding to and/or directing queries to the relevant parties
Acting as a screening point for the Deputy Director or Head of Operational Function’s telephone calls, general correspondence and e-mails, highlighting priority work and responding to queries using an understanding of Probation service delivery and the partnership map
Providing a full range of secretarial and administrative support and assistance to the Deputy Director or Head of Operational Function, producing a range of material from correspondence to complex confidential reports
Developing and maintaining comprehensive and up-to-date electronic and manual filing systems which support the operational delivery of Probation services and are effective in storing and retrieving key data
Support planning and finalising of agendas for meetings, overseeing co?ordination and distribution of paperwork
Taking minutes at senior management meetings and distributing to relevant parties
Liaising directly with internal and external colleagues and partners to deal with enquiries and to co-ordinate appointments and engagements
Keeping up to date with changes in key external partnerships which relate to Probation service delivery
Contributing towards the organisation and coordination of large scale divisional events
Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc
Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times