Hub Coordinator
| Posting date: | 21 May 2025 |
|---|---|
| Salary: | £26,928.00 to £29,551.00 per year |
| Additional salary information: | £26928.00 - £29551.00 a year |
| Hours: | Full time |
| Closing date: | 04 June 2025 |
| Location: | Denbighshire, LL18 0JL |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | H9050-25-1522 |
Summary
Undertake Infectious Disease tracing activity utilising agreed systems and following national/local guidance. Training, direction and supervision will be provided. Tracing activity could be locally or nationally determined with demand anticipated as being unpredictable and uneven in nature. Work confidently, and communicate effectively with other members of the Health Protection team and the Betsi Cadwaladr University Health Board, and other third party organisations, such as PHW and Local Authority. Identify and escalate issues promptly, and make suggestions on system improvements Work independently using all available clinical systems, dashboards and other information sources in order to respond to queries accurately, and in a timely manner. Work independently, under own initiative within given pathways, using all available clinical systems, information dashboards and other information sources in order to respond to requests and queries accurately and in a timely fashion. Escalating to the relevant Health Protection Manager/Clinical Lead as appropriate.Schedule and arrange meetings including the compilation of agenda and the taking and transcribing of formal minutes. Provide Senior Secretarial support to the Health Protection Service including diary management, arranging and rearranging meetings. Monitor the Microsoft outlook generic email inbox flagging up urgent issues and replying on behalf of when able / necessary. In times of absence deals with emails, replies on behalf of or forwards to relevant colleagues for action. Responsible for supporting the Health Protection Service Manager with collating and evaluating required data sets on a weekly basis. Deal with confidential and sensitive documents/issues, maintaining the strictest confidentiality and discretion at all times. This may include information of a distressing nature. Responsible for the coordination of accurate Health Protection staff as required by the service Manages relevant appointment and public facing systems as required by the Health Protection Service File and manage all reports and correspondence ensuring that all documents are retained as per legal schedules/BCU policies. Responsible for the ordering of all office requirements, good and services via the Oracle system. Raising invoices and receipting. Ensuring best price and value for money. Organises cross-charging of invoices internally with other departments or externally when necessary. Maintains adequate stationery stock levels in all offices. Responsible for the service maintenance and consumables ordering for the office photocopier. Work with other members of the administrative team to provide support to senior officers of the Betsi Cadwaladr University Health Board as part of the Health Protection Services. This may include compilation of spreadsheets, compilation of reports. Provide cover for team members in their absence. Deal with confidential and sensitive documents/issues, maintaining the strictest confidentiality and discretion at all times. This may include information of a distressing nature. Develop and control administrative systems to assist with the management of the departmental workload and responsibilities providing a wide range of support. Communicate directly with external bodies, members of the public, PHW, Local Authorities etc, on behalf of the Health Protection Service as required. This will require a high degree of tact and diplomacy. Prepare papers and reports using the Microsoft Office package. Required to work on own initiative referring seeking advice where required. Monitor and review items pending further action, and chase information and actions to compile into a report. Undertake such other duties as may be required from time to time, commensurate with the title of the post. Work autonomously acting on own initiative to prioritise workload. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac