Receptionist (Patient Navigator)

Dyddiad hysbysebu:	16 Mai 2025
Cyflog:	£12.21 yr awr
Gwybodaeth ychwanegol am y cyflog:	£12.21 an hour
Oriau:	Llawn Amser
Dyddiad cau:	15 Mehefin 2025
Lleoliad:	London, N16 6UH
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	A1585-23-0003

Crynodeb

Duties and Responsibilities: The duties and responsibilities to be undertaken by members of the practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the Reception Manager, Deputy Practice Manager, Operations manager or Practice manager, dependent on current and evolving practice workload and staffing levels: Patient Navigation Front and back reception Putting the needs of patients first at all times. Opening up and locking-up of Practice premises and maintaining security in accordance with Practice protocols. Making, changing and cancelling appointments for patients. Maintaining and monitoring the Practice appointments system Processing requests for home visits and telephone consultations. Ensuring those requesting appointments are directed to the appropriate healthcare professional for their specific medical problem. Scanning of incoming documents accurately and in a timely manner into the patient records. Processing and distributing incoming (and outgoing) post/mail Accessing the practice NHS email account and processing emails. Issuing repeat prescriptions according to practice guidelines. To provide and maintain a high level of service to both practice staff and patients; To ensure effective communication between reception staff and clinicians, in particular when patients are distressed or unwell; To ensure that an effective and efficient reception service is provided to patients and any other visitors to the practice; To keep accurate and detailed records of petty cash transactions; To receive cash payments from patients and record appropriately in the receipt book; To advise patients of relevant charges for private (non General Medical Services) services, accept payment and issue receipts for same. To ensure all item of service claims are made correctly and appropriately; Taking messages and passing on information. Filing and retrieving prescriptions, paperwork and medical records when required. Assisting patients with registering at the practice, completing applications to register accurately and adding details accurately on the spine. Telephoning patients when requested to invite them in for review. Responding to requests from patients, other team members and other healthcare providers. Sharing in the running of the reception meeting, on occasion chairing, taking minutes and filing minutes for follow up of actions. Providing clerical assistance to the team including filing, photocopying and scanning. To attend relevant training, when required; To adhere to practice policies, local and national guidelines. Administration support To manage QOF chronic disease recalls and book appointments for patients in line with contractual requirements. Ensuring patients attend appointments. Maintain up to date diary entries so patients are recalled at appropriate intervals in line with Practice protocols To provide administrative support to all members of the Practice team including running searches, sending appointment letters, phoning patients. Assigning and monitoring of pathology results and documents. Process eye screening results via EMIS template ensuring practice meets KPI target. Work closely with the GP IT lead and Practice Manager to design and develop new searches, protocols, and templates for use in the Clinical IT system (EMIS Web). To process e-referral for patients and book appointment for them Medical records support Photocopying insurance medicals and reports, and maintaining records and files thereof To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure. To retrieve medical records and assist the completion of medical/insurance records. File patient records and correspondence in patient medical records. Culling and sorting patient records and letters in preparation for summarising Reviewing medical records and producing an accurate summary of the patients medical history. Filing and retrieving paperwork To sort and distribute accordingly any correspondence and records received in the weekly delivery from Primary Care Support England (PCSE) To ensure medical records requested for return to PCSE are retrieved and dealt with in the appropriate manner Scanning duties Sort and date stamp all incoming patient-related mail. Scan patient-related documents onto their medical record using read codes as agreed by the clinical team Add any additional information about the source of the document Forward the document to the EZ Doc coder or to the Dr or person who is most appropriate to receive the information following agreed procedures Ensure incoming letters are scanned onto the patient record within agreed timescales Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures. Scanning to include Coding Identify relevant clinical information contained in patient correspondence Code or free text the clinical information on to the patient record Deal with queries relating to coding Organisational duties Ordering, re-ordering and monitoring of stationery and other clinical and cleaning supplies Clearing and re-stocking of consulting rooms as required/requested Dealing with clinical waste Provision of refreshments for staff and visitors as required; loading and emptying the dishwasher and keeping the kitchen area clean and tidy Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter Premises To clear rooms after surgeries; To open up premises at the start of the day when first to arrive, de-activate alarm and make all necessary preparations to receive patients; When last to leave at the end of the day, to ensure that the building is totally secured, internal lights are off and the alarm activated. Turn off lights and air conditioning units