Administration Assistant, Carmondean Primary School, 492.30 - INTERNAL APPLICANTS ONLY - WEL09134
| Posting date: | 12 May 2025 |
|---|---|
| Salary: | £26,447.00 to £28,418.00 per year |
| Hours: | Full time |
| Closing date: | 26 May 2025 |
| Location: | Livingston, EH54 8PX |
| Company: | West Lothian Council current |
| Job type: | Permanent |
| Job reference: | WEL09134 |
Summary
Job Advert
INTERNAL APPLICANTS ONLY
Applications for this post will only be accepted from current employees of West Lothian Council (this includes casual and agency staff who are currently undertaking work for us)
Carmondean PS are seeking an administrative assistant to join the school office.
Purpose of the job
To undertake all Admin work for the school as directed by the Head Teacher.
Principal Accountabilities/Key Tasks
General Administration in accordance with defined guidelines and procedures.
Finance - Ensure efficient and accurate information is available on all school finances by utilising appropriate systems.
Data Management - Responsibility for maintaining all information kept within the school in accordance with Data Protection requirements.
ICT - Implement and support school MIS System and upgrades as necessary.
The Individual
Strong effective customer care skills required to deal with front line customers at various levels externally and internally.
Effective communication skills verbally and in writing.
Contribute as an active team member to achieve objectives and goals set by the school and WLC.
Implement and maintain systems to create an efficient and effective office environment to meet the needs of in house and environmental demands.
Proactive in responding to new challenges.
Preparation and recording of financial reports and statistics.
Reasonable standard of education - equivalent to Higher Grade/SVQ Level
Secretarial qualifications.
Experience of working with IT applications in an office environment.
Excellent word processing skills.
Good working knowledge of Excel
Desirable
Knowledge of PECOS (electronic ordering and invoicing)
SEEMIS (electronic Data Base for pupil and staff records)
Flexible and adaptable and be able to work on own initiative in a complex office environment.
Must be able to multi task work under pressure with competing demands and prioritise own workload.
This post is considered Regulated Work with children and/or protected adults under the Protection of Vulnerable Groups (PVG) Scotland Act 2007. From 28 February 2011 preferred candidates will be required to join the PVG Scheme or undergo a PVG Scheme update check prior to a formal offer of employment being made by West Lothian Council.
For further information contact Yvonne Dillet, Area Business Support Manager - email: Yvonne.dillett@westlothian.org.uk
Proud member of the Disability Confident employer scheme