Medical Secretary
| Posting date: | 07 May 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Negotiable |
| Hours: | Full time |
| Closing date: | 27 May 2025 |
| Location: | Newcastle upon Tyne, NE6 4QD |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | A1901-25-0003 |
Summary
Secretarial duties To provide an efficient audio, copy typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner To make appointments, bookings and admissions as required. Choose and Book To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure To retrieve medical records and assist the completion of medical/insurance records To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries To maintain the computer clinic system in an accurate and secure manner To assist with the gathering of statistics and information when required Maintain adequate supplies of office stationery in order to perform your secretarial duties To receive and dispatch mail and maintain a pending system Reception duties in accordance with job responsibilities Charging patients the appropriate amount for private work, providing a receipt to the patient and recording the charge in the Petty Cash book Photocopying insurance medicals and reports and maintaining a record book and files thereof Administration duties Record and demonstrate a sound knowledge of the clinical system Developing a good working knowledge of the clinical system Demonstrate a sound knowledge of outlook and NHS E-mail Scanning of all correspondence in accordance with practice protocols Process all pathology results Process all radiology results Operate choose and book system by arranging patient hospital out-patient appointments, provide support and training to colleagues using choose and book, mentoring other staff of choose and book issues Maintaining statistics for monthly and annual audits Recording direct and interim bookings Monitoring all correspondence and entering by Read Codes Ensure correspondence is forwarded to the appropriate clinician Entering hospital numbers onto patient computer record Photocopy as requested Ensure records are kept neat and tidy and in good repair with all necessary information recorded correctly on the outer cover Ensure all new patient medical records are prepared in accordance with practice policy ready for GP summaries Filing and extracting records and any documents relating to patients Keep accurate records regarding the distribution of new medical notes To be involved in clinical audits as and when appropriate Please see full job description within supporting documents.