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Facilities Management - Facilities Monitoring Officer
| Posting date: | 30 April 2025 |
|---|---|
| Salary: | £26,530.00 to £29,114.00 per year |
| Additional salary information: | £26530.00 - £29114.00 a year |
| Hours: | Full time |
| Closing date: | 14 May 2025 |
| Location: | Queen Alexandra Hospital, PO6 3LY |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C8192-25-0300 |
Summary
Lead on Environmental Management projects on behalf of the Trust, ensuring compliance with regulations, attending meetings/seminars as required and monitoring compliance. Plan and organise projects, implement changes to practices, and provide training to Trust staff on environmental management compliance. Review monthly FM reports and verify data submitted. Lead the monitoring of all FM services in respect of quality, compliance and sustainability. Provide reports to various Trust groups and stakeholders. Participate and act upon the findings of the PLACE (Patient Led Assessment of the Care Environment) audits. Evaluate and analyse current service delivery of the FM services against internal service level agreements and in line with the PFI output specifications and contract monitoring agreements. Plan and organise FM service monitoring schedules. Undertake scheduled inspections as well as targeted visits to ascertain the condition and compliance of the facilities. Scope of the inspection may be focused on a specific FM service (i.e. cleaning or maintenance) or general. Assist with the review and development of a contract monitoring system with the PFI partner through preparation of audit tools. Assist in maintaining a contract monitoring database. Provide input to the quality monitoring system as an integral part of the service specifications. Provide input to the reporting system for the Trust as an integral part of the PFI project. Prepare data in support of contract variations, which will feed into the overall cost for the service. Gather PFI workload data, which will support contract performance and financial variations. Formulate and evaluate contract variations in conjunction with FM PFI Monitoring Manager. Assess the impact of service development and implement necessary changes in Service Specifications and the payment mechanism. Participate in contract monitoring meetings as required. Effectively communicate on all aspects of soft FM service provision to external agencies including, external contractors and private sector partner. Provide advice, education, and inform all Trust staff where appropriate, with regards to the FM services. Analyse and interpret PFI contractor's data records and reports. Prepare formal reports to be presented to Trust forums where necessary. Brief and direct specialist external advisors and consultants for specific aspects of service review and development where required. General administration duties. The postholder to take positive action to gain an understanding of sustainability and climate change and how the Trust is responding and lead on demonstrating a commitment to reducing the carbon and energy footprint for soft FM services. To undertake any other reasonable duties as requested, this may include responsibilities not normally covered on a day-to-day basis.