Warning Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.

Equipment Management Administrator / Coordinator

Dyddiad hysbysebu:	25 Ebrill 2025
Cyflog:	£24,625.00 i £25,674.00 bob blwyddyn
Gwybodaeth ychwanegol am y cyflog:	£24625.00 - £25674.00 a year
Oriau:	Llawn Amser
Dyddiad cau:	09 Mai 2025
Lleoliad:	Manchester, M20 4BX
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	C9413-25-0296

Crynodeb

DUTIES AND RESPONSIBILITIES The tasks listed will be carried out with a degree of autonomy, individual responsibility and personal accountability, unless otherwise stated. Support and advice in all areas will be available from the line manager and other engineers in the Department. All duties will be carried out in accordance with NHS guidelines and departmental Quality Assurance (QA) systems and policies to ensure that equipment is maintained in an accurate and correctly functioning manner for the safety and benefit of all users and patients. Offer cross-functional administrative support within Clinical and Radiotherapy Engineering to ensure continuity during annual leave or sickness absences. General Will manage/take minutes from meetings in Radiotherapy and Clinical Engineering Book/manage training courses and associated documentation and travel Updating and checking QS is up to date on reviews Manage group/departmental meetings Updating documentation as requested Demonstrates the agreed set of values and accountable for own attitude and behaviour Equipment Coordination Monitor and liaise with contractors over managed service contracts to ensure their service commitments are accurately and acceptably performed and recorded within the quality system. Perform audits when required within The Trust Respond appropriately and in accordance with the urgency, of requests for medical equipment information ensuring that the equipment management database is updated with timely and accurate information. Monitor equipment movement, updating the equipment management database using information obtained from the requestor(s). Perform routine and corrective maintenance on pre-determined Medical Devices that competency has been attained through training. This work will be completed under the direction of the Technical Services (TS) Team Leader(s) and in accordance with the departmental Quality System. Advise management on equipment shortfalls or replacement needs where appropriate. Liaise with other departments/divisions to provide a coordinated approach for any services required e.g. Estates, Clinical Engineering, other CMPE departments. Maintain close liaison with the TSG Team Leaders across all sites in the day-to-day running of the department, advising of any deficiencies or problems encountered within the equipment management system. Facilitate the ordering, booking in, stock control and audit of spare parts and consumables within the departmental stock system. Ensure that equipment returned for maintenance has been physically labelled or electronically recorded on the equipment management database with all available information Must be prepared to work a shift system as required Will be expected to work occasional weekends and bank holidays. Will be required to travel to satellite services provided by the Trust. Work closely with the admin staff in Clinical Engineering, and cover as necessary Medical Devices Assist with the integration of new virtual devices into the e-Quip system. Contribute to the creation and ongoing maintenance of Hive stubs for the Medical Devices Training QS system. Provide support in tracking and managing documents within the Medical Devices Training QS system. Assist in administrative tasks for the Medical Devices Hive page. Assist in ensuring compliance with the requirements of the MHRA and CQC for Medical Devices Training. Assist in maintaining the medical devices training repository, ensuring that competency documentation is up to date. Coordinate manufacturer training for specific devices when required, particularly when departments are unable to organize training independently. Serve as a primary point of contact for medical device-related inquiries, escalating issues to the appropriate team members as necessary. Collaborate with the MDSO and Medical Devices Training Lead to ensure adherence to the medical devices training policy.Support the Medical Devices Training Lead in delivering training and producing KPI compliance dashboards Offsite Loans Monitor outstanding loans of equipment offsite and discuss with Discharge Planning Department the current situation with a view to recovery of the equipment. Prepare and dispatch pouches, to patients discharged with hospital Syringe Drivers, to facilitate the safe return of the said item.Arrange the safe packaging of medical equipment when required for return to the Manufacturers or other bodies outside the Trust. Risk Management and Governance Assist in reporting and investigation of equipment based clinical incidents/ near misses Carry out all duties in accordance with the Health and Safety at Work Act, relevant statutory regulations, approved codes of conduct and local rules. Ensure that appropriate Personal Protective Equipment (PPE) and other risk control measures, e.g. decontamination of equipment to minimise cross-infection risks to staff and patients, are used, reporting any deficiencies noted to Technical Services Team Leaders Assess and report on potential risks immediately, taking corrective action to manage incidents or risks to health, safety and security. Demonstrate and encourage good health, safety and security practices in the workplace. Duties will require the moving and lifting equipment of a moderate weight daily where safe lifting and handling techniques must be employed. Duties will frequently involve the risk of exposure to dust, sharps, medical gases, fumes, chemical solvents, pathogens, bodily fluids, electric shock, ionising and non-ionising radiation and cramped/unpleasant working conditions where appropriate precautions/PPE must be used. Quality and Performance Participate in the maintenance of the Departmental ISO 9000 Quality System. Ensure all activities are carried out within a quality framework and meet regulatory requirements. Comment upon beneficial changes to own working practices and departmental policies/procedures. Plan and prioritise own work under the direction of the line manager. Finance Contribute to the efficient use of physical, staffing and financial resources. Data Management Ensure the equipment management database is updated with timely and accurate details. Where necessary, contact other employees within the trust to obtain any required or missing information. Maintain an electronic record of all requests by entering them onto the equipment management database recording any relevant information or issues arising. Create a monthly audit report showing the demand and usage of each item of equipment. Staff Recruitment, Training and Development Within individual level of skills, knowledge and competence, provide technical support and advice to professional users. Attend mandatory training and other appropriate training sessions as and when required. Develop new knowledge and competences in line with departmental requirements. Produce and maintain a Personal Professional Portfolio, giving evidence of Continuing Professional Development and competence. Demonstrate own duties to less experienced employees Provide training and guidance to users and facilitators of the Out of Hours Loan request system