CHLH/2503/16 Records Manager
| Dyddiad hysbysebu: | 25 Ebrill 2025 |
|---|---|
| Cyflog: | £38,474 i £41,714 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 16 Mai 2025 |
| Lleoliad: | Inverness, Highland |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | High Life Highland |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | CHLH/2503/16 |
Crynodeb
KEY DUTIES AND RESPONSIBILITIES INCLUDE:
1. Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
2. Promote and implement an effective records management system to enable Highland Council and High Life Highland (HLH) to manage their records efficiently.
3. Maintain the Highland Council’s Records Management Plan to be compliant with the Public Records (Scotland) Act 2011.
4. Collaborate with the area archivists in the development of the Highland Council’s Hub and Spokes Strategy for Archives and Records; with particular emphasis on the maintenance of a Records Management Service in Wick, Portree and Fort William.
5. Proactively identify and monitor legislative, policy and best practice developments and trends which may impact on the Council or HLH, and initiate strategies to respond to them.
6. Develop and disseminate good practice in records management (RM) across the Council and HLH by the provision of guidance and training for staff at all levels in all services.
7. Maintain corporate retention schedules based on the model produced by the Scottish Council on Archives.
8. Oversee the provision of a full retrieval, transfer and disposal service to the Highland Council and HLH through the management of the RM Portal
9. Manage the Records Centre in the Highland Archive Centre.
10. Manage satellite records stores in Inverness, Dingwall, Golspie and Nethy Bridge in association with Highland Council Gatekeepers and carry out 6 monthly audits.
11. Sit on the Information Governance Board (IGB) which oversees the management of the Council’s Information Management Strategy and its implementation across the Council.
12. Provide support to all elections managed by the Highland Council.
13. Provide support to the Highland Council’s Asset Rationalisation Project.
14. Collaborate with the Council’s Information Governance Manager to ensure that the Service adheres closely to the RM Service Delivery Schedule.
15. Undertake surveys and appraisals of Council records.
16. Assist the Highland Archivist in the development and implementation of the digital preservation strategy and associated systems for Highland Council and HLH.
17. Liaise with the Highland Archivist in the appraisal of records of the Council and its predecessors deemed worthy of permanent preservation.
18. Line manage other RM staff based at the Highland Archive Centre, and to support their training needs and CPD.
19. Ensure the implementation of appropriate Health and Safety measures particularly within the Records Centre and satellite records stores.
20. Pursue continuous professional development and contribute to the continuous improvement of Highland Archive Centre and High Life Highland as a whole.
21. Attend and undertake any training online or in person.
22. Aim to reduce wastage and uphold our environmental values of being as sustainable as possible in all tasks.
23. Assist and support other areas of High Life Highland with particular projects, training or in the event of holidays or sickness working cross-functionally across the Highland Archive Centre team.
24. Undertake all tasks in accordance with High Life Highland policies and procedures, including General Data Protection Regulations, health and safety procedures, relevant checks, reporting any concerns to management to ensure corrective action is taken.
1. Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values to increase morale, productivity and performance.
2. Promote and implement an effective records management system to enable Highland Council and High Life Highland (HLH) to manage their records efficiently.
3. Maintain the Highland Council’s Records Management Plan to be compliant with the Public Records (Scotland) Act 2011.
4. Collaborate with the area archivists in the development of the Highland Council’s Hub and Spokes Strategy for Archives and Records; with particular emphasis on the maintenance of a Records Management Service in Wick, Portree and Fort William.
5. Proactively identify and monitor legislative, policy and best practice developments and trends which may impact on the Council or HLH, and initiate strategies to respond to them.
6. Develop and disseminate good practice in records management (RM) across the Council and HLH by the provision of guidance and training for staff at all levels in all services.
7. Maintain corporate retention schedules based on the model produced by the Scottish Council on Archives.
8. Oversee the provision of a full retrieval, transfer and disposal service to the Highland Council and HLH through the management of the RM Portal
9. Manage the Records Centre in the Highland Archive Centre.
10. Manage satellite records stores in Inverness, Dingwall, Golspie and Nethy Bridge in association with Highland Council Gatekeepers and carry out 6 monthly audits.
11. Sit on the Information Governance Board (IGB) which oversees the management of the Council’s Information Management Strategy and its implementation across the Council.
12. Provide support to all elections managed by the Highland Council.
13. Provide support to the Highland Council’s Asset Rationalisation Project.
14. Collaborate with the Council’s Information Governance Manager to ensure that the Service adheres closely to the RM Service Delivery Schedule.
15. Undertake surveys and appraisals of Council records.
16. Assist the Highland Archivist in the development and implementation of the digital preservation strategy and associated systems for Highland Council and HLH.
17. Liaise with the Highland Archivist in the appraisal of records of the Council and its predecessors deemed worthy of permanent preservation.
18. Line manage other RM staff based at the Highland Archive Centre, and to support their training needs and CPD.
19. Ensure the implementation of appropriate Health and Safety measures particularly within the Records Centre and satellite records stores.
20. Pursue continuous professional development and contribute to the continuous improvement of Highland Archive Centre and High Life Highland as a whole.
21. Attend and undertake any training online or in person.
22. Aim to reduce wastage and uphold our environmental values of being as sustainable as possible in all tasks.
23. Assist and support other areas of High Life Highland with particular projects, training or in the event of holidays or sickness working cross-functionally across the Highland Archive Centre team.
24. Undertake all tasks in accordance with High Life Highland policies and procedures, including General Data Protection Regulations, health and safety procedures, relevant checks, reporting any concerns to management to ensure corrective action is taken.