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Rota Coordinator (XN04)

Dyddiad hysbysebu:	23 Ebrill 2025
Cyflog:	£26,530.00 i £29,114.00 bob blwyddyn
Gwybodaeth ychwanegol am y cyflog:	£26530.00 - £29114.00 a year
Oriau:	Llawn Amser
Dyddiad cau:	14 Mai 2025
Lleoliad:	Leeds, LS1 3EX
Cwmni:	NHS Jobs
Math o swydd:	Parhaol
Cyfeirnod swydd:	C9298-25-0050

Crynodeb

JOB PURPOSE The post holder will be accountable for the provision of a comprehensive Resident Doctor Rota Planning. The post holder must be able to communicate sensitively and effectively with a wide range of people, medical staff and colleagues internal and external to the Trust. The post holder will be required to cover for colleagues during absence and work flexible hours when necessary. The post holder will support and manage processes to sustain the Resident Doctor rotas through administrative protocols, processes, and procedures in line with service requirements. JOB DIMENSIONS The post holder has the responsibility for the administration of all on-call rotas within Speciality and Integrated Medicine CSU. Thepost holder will be responsible for the approval of resident doctors annual leave, sickness leave, study leave and will maintain an effective database to monitor leave and absence in line with Trust Policy and local guidelines. The post holder will manage the appointment of short and medium term external locums to provide cover where required, often at short notice within agreed guidelines. To ensure that all avenues are exhausted prior to locum staff being organised to reduce unnecessary expenditure. The post holder will provide a robust comprehensive system for local induction of all Resident Doctors. The job holder will demonstrate excellent organisational and communication skills, proficiency in Excel and Healthroster and the ability to prioritise and resolve issues efficiently. KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED Please refer to person specification THE LEEDS WAY VALUES Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values CORE BEHAVIOURS AND SKILLS Excellent organisational skills with the ability to work both independently and as part of a team, prioritise workload, work under pressure, multi-task and meet deadlines Highly developed interpersonal skills with the ability to communicate clearly and effectively at all levels, i.e. patients, colleagues and health professionals, within the Trust and externally Must be tactful and diplomatic Interpretation and analysis of reports, databases and spreadsheet information Proactive approach to working Commitment to ensuring work is completed and targets met within the timescales dictated by the NHS and Trust protocols Supportive and helpful to patients and Trust employees at all levels Compassionate and understanding with the ability to demonstrate integrity and respect confidentiality Ability to adapt to new working practices and processes Effective communication skills, verbal and written, at all levels Ability to work within local, Trust and NHS processes and protocols Seeks to develop and improve services Demonstrate a commitment to Team working both internally and externally Enthusiastic Calm disposition Flexibility in work and workload Prioritisation skills Assertive/confident Use of initiative Time management Ability to work accurately under pressure CORE KNOWLEDGE AND UNDERSTANDING Knowledge through training of compliance of Resident Doctor's Rules An understanding of Trust and National standards/targets applicable to their service area Understanding of medical terminology applicable to the service area Well developed knowledge and experience of operating and utilising information systems, software applications and office equipment Aware of the Data Protection Act Have achieved a good standard of general education with qualifications and experience pertinent to the role Arranging meetings General office practice Understanding of the department PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY Provide a full range of highly experienced administrative in relation to junior doctor rotas. Responsible for making decisions on processes relating to the deployment of junior doctors and the management of the junior doctor rotas Manage and maintain Trust Intranet pages with detailed information Specialty and Integrated Medicine CSU wards and outlier arrangements to ensure Trust staff have access to relevant documentation and information on medical cover Responsible for facilitating the successful resolution to issues received relating to medical cover on Specialty and Integrated Medicine CSU and outlying wards Creating and maintaining appropriate record systems for the maintenance of rotas. Arrange rota swaps as required to ensure gaps in rotas are filled from existing staff wherever possible. Using a range of IT skills to support the Junior Doctor Rota Planning, e.g. maintenance of databases and development of spreadsheets, inputting and reporting from these on a regular basis and preparation of PowerPoint presentations. Local Induction - ensuring all Resident Doctor's attend and provide them with IT logins, ID badges and Swipe cards. Assist the Service Manager by providing essential cover in the absence of the Senior Rota Coordinator taking responsibility for the provision of vital administrative support to the medical teams. Liaising with Resident doctors, Consultants, Medical Deployment and Trust Managers as and when required. Respond to written and telephone enquiries in a polite and helpful manner, prioritising messages and taking responsibility for any follow-up action Work as part of the administration team and, when necessary, provide inter-departmental cover when required Comply with the requirements dictated by regulatory bodies and their code of practice throughout all disciplines in the Directorate, the Leeds Teaching Hospitals Trust and the NHS The post-holder may be expected to deputise in a supervisory capacity as and when required COMMUNICATION & WORKING RELATIONSHIPS The postholder is required to maintain effective communication links with the staff working within all service areas of the CSU. Provide and receive routine information arranging internal and external meetings. The post holder will be required to establish, maintain and respect working relationships and communication networks associated with the post. Communication will include those organisations, individuals and institutions which the post holder comes into contact with. Typically, these will include internal networks associated with the specialty area as well as other external contacts as appropriate. The post holder will be expected to represent themselves and the service in a professional, courteous and respectful manner at all times. SPECIAL WORKING CONDITIONS i) PHYSICAL EFFORT: The role requires a person able to work under pressure to meet deadlines and work quickly and accurately. ii) MENTAL EFFORT: Various degrees of concentration are required on a daily basis in many areas of the role. Updating of the Specialty & Integrated Medicine CSU website (prolonged) Taking instruction on specific matters (frequent) General rota duties (frequent and prolonged) On a daily basis deal with phone enquiries from staff, resident doctors, consultants, Preparation of reports (frequent) iii) EMOTIONAL EFFORT: The pressure of meeting deadlines and interpreting medical terminology frequently causes anxiety. iv) WORKING CONDITIONS: The post holder has to deal with a variety of personnel and visitors through the department. The office is the direct enquiry line for the CSU Business and Service Managers and the post holder does occasionally have to deal with various queries.