Systems Analyst
| Posting date: | 23 April 2025 |
|---|---|
| Salary: | £41,055 to £44,415 per year |
| Additional salary information: | GPA is also committed to recognising and rewarding where our staff hold the “Gold Standard’ accreditation relevant to their Specialism and offer a £5000 non-pensionable allowance to staff who have achieved this. |
| Hours: | Full time |
| Closing date: | 01 May 2025 |
| Location: | Swindon |
| Company: | Government Recruitment Service |
| Job type: | Permanent |
| Job reference: | 401917/4 |
Summary
We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team.
Representing the best covenant in the UK – His Majesty’s Government – we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions.
Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we’re dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces.
Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.
The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.
To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.
Are you passionate about the future of smart buildings, digital transformation, and innovative workplace solutions? Join us as a Systems Analyst for Planon IWMS (Integrated Workplace Management System) and take the lead in transforming our workplace services through cutting-edge technologies such as Digital Twin, Building Information Modelling (BIM), IoT and much more! This is more than just a technical role - it’s an opportunity to shape the way we manage our spaces, assets, and services, driving efficiency, sustainability and net zero across the business. Adopting a user centric approach for enhancing the customer and visitor experience through intuitive digital interfaces and innovative workplace services.
Be part of a forward-thinking team dedicated to integrating Planon IWMS into our smart building infrastructure, delivering a seamless, data-driven experience for employees, customers, workplace managers, and visitors.
Why Join Us?
- Innovate the Future: Be part of a team shaping the future of workplace and smart buildings through cutting-edge digital solutions.
- Grow with Us: We offer continuous learning opportunities, including certifications in Planon, BIM, ISO 19650 and IoT technologies.
- Make an Impact: Contribute to sustainability and net zero efforts, operational efficiency, and workplace innovation at a national scale.
- Collaborative Culture: Work in a dynamic, inclusive environment where your ideas are valued and your contributions make a tangible impact.
This Planon IWMS Systems Analyst role is your opportunity to drive digital transformation and shape the future of smart buildings. Join us and be a part of a pioneering team, enabling next-generation workplace services and digital employee experience through IWMS, Digital Twin, BIM and IoT technologies.
Key Responsibilities
Planon IWMS Implementation - Transform the Workplace Services:
- Lead the design and implementation of Planon IWMS solutions that support the transformation of the workplace experience into digital, automated, and intelligent processes.
- Collaborate with key business stakeholders to define system requirements and translate them into technical specifications.
- Design and develop functional workflows within the Planon IWMS to support business processes.
- Implement Planon Digital Twin platform, enabling real-time visibility and predictive analytics for smart buildings operations.
- Collaborate with the BIM team to implement ISO 19650 and align workplace facility management data with building models, creating a holistic view of the workplace environment as part of Government Soft Landing (GSL) which covers from design to operating life cycle phases of a building.
System Configuration and Customisation:
- Configure the Planon IWMS modules to meet specific business requirements, ensuring proper integration with existing systems and processes.
- Manage and maintain the Planon IWMS platform, including the configuration of fields, forms, workflows, and user access control.
- Customise system functionalities, dashboards and reporting tools based on user requirements.
User Support and Training:
- Serve as the primary point of contact for troubleshooting system issues and resolving end-user queries related to the Planon IWMS.
- Develop and provide user training on system usage, new features, and best practices to ensure proper adoption.
- Create and maintain user manuals and training materials.
Testing and Quality Assurance:
- Conduct system testing to ensure the accuracy and reliability of system configurations, modifications, and updates.
- Collaborate with QA teams to create test plans and identify system defects.
- Ensure that system changes meet business needs and adhere to quality standards.
Documentation and Reporting:
- Document system configurations, workflows, and customizations, ensuring that all system changes are properly recorded.
- Develop and maintain custom reports and dashboards for stakeholders using Planon’s reporting / dashboard tools.
- Provide regular reports on system performance, usage, and opportunities for improvement.
Continuous Improvement:
- Stay updated on the latest Planon IWMS features, releases and best practices to ensure the system remains up to date and optimised.
- Proactively identify and recommend improvements to processes and system configurations to enhance system performance and efficiency.
- Work with Data and other departments to ensure system integrations are maintained and optimised.
Leverage IoT for Smart Buildings:
- Implement IoT-enabled solutions within Planon IWMS to connect smart sensors and devices for real-time monitoring of building systems, energy usage, and space optimisation.
Lead Digital Twin & BIM Integration:
- Support the development of a Digital Twin for our real estate portfolio by integrating Planon BIM Connector, creating a dynamic digital representation of physical spaces and assets.
- Ensure that asset, maintenance, and space management processes are aligned with BIM models for enhanced accuracy in planning, performance monitoring, and lifecycle management including compliance to ISO 19650 for information management.
- Drive continuous improvement by identifying opportunities to leverage digital twins and BIM in predictive maintenance, safety compliance, and energy optimisation.
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