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Interim Deputy Company Secretary | Tavistock and Portman NHS Foundation Trust

Dyddiad hysbysebu:	14 Ebrill 2025
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	£70,387 - £80,465 Inclusive of Inner London HCAS
Oriau:	Llawn Amser
Dyddiad cau:	15 Mai 2025
Lleoliad:	London, NW3 5BA
Cwmni:	Tavistock and Portman NHS Foundation Trust
Math o swydd:	Cytundeb
Cyfeirnod swydd:	7139424/260-TP-901

Crynodeb

The Interim Deputy Company Secretary will work as an integral member of the Corporate Governance Team. The post holder will be accountable to the Director of Corporate Governance anddeputise on Corporate Governance matters in their absence. The post holder will support the Director of Corporate Governance in their role to ensure that The Tavistock and Portman NHS Foundation Trust complies with all relevant legislation and regulatory requirements and delivers best corporate governance practice. They will co-ordinate and continuously improve effective working arrangements for the Board Committees, working closely with the Risk Manager, in particular with respect to embedding the evolving Trust’s Risk Management Framework. They will lead the development of arrangements for the Council of Governors (CoG) and implement all required mechanisms to enable the Trust’s CoG to fulfil its statutory responsibilities.

The postholder will have line management responsibility and provide leadership and support to the Committee Secretary; Information Governance Officer with dotted-line management responsibility for the Risk Manager; and any other members of the Corporate Governance Team as may be required in line with the staffing structure. The postholder will be expected to deal with issues which arise, which may be unforeseen, urgent, highly complex, contentious and sensitive.

· Ensure the Board of Directors and the Council of Governors, and their committees, are properly constituted, operated and supported, according to Standing Orders and the relevant legal and statutory frameworks.

· Ensure Corporate Policies such as Standing Orders, a Scheme of Delegation and a schedule of matters reserved to the Board are in place, acted upon and reviewed as necessary, and with the Chief Finance Officer, ensure Standing Financial Instructions are similarly in place, reviewed and acted upon by the Board of Directors.

· Ensure that the Foundation Trust complies with its constitution. Lead on any review of the constitution, and ensure that any changes are appropriately consulted upon, approved and enacted.

· To deputise for the Director of Corporate Governance on Corporate Governance matters including matters relating to the Board of Directors and Council of Governors in his/her absence as required. This includes attendance at Board of Directors, Board Committee and Council of Governors meetings to present papers on behalf of the Director of Corporate Governance.

· Support the Director of Corporate Governance in reporting to the Board of Directors through the Chairman and Chief Executive any areas of non-compliance with corporate processes and procedures.

· Ensure that all Registers required by the Constitution or related legislation are established and maintained, along with any appropriate reports make sure that they are available for public inspection.

· Ensure that arrangements are in place for the safe custody and proper application of the Trust Seal. Maintain a register of its use and report on its use regularly to the Trust Board.

· Support the Director of Corporate Governance with the development, implementation, oversight and review of the Risk Management Strategy; Fit and Proper Persons Test Policy and Procedure; the Gifts, Hospitality and Interests Policy, and, ensuring regular updating and approval such that the Trust meets all of its statutory duties.

· Support the smooth operation of the Foundation Trust’s formal decision making and reporting machinery.

· Lead on establishing and maintaining the annual programme of meetings to integrate effectively with the reporting cycle.

· Organise Board of Directors and Council of Governors meetings along with those of their Committees.

· Ensure that there is proper and appropriate co-ordination of the activities and business of the Board, Council, and Committees and an effective flow of information. Raise matters that might warrant attention of the Board of Directors or Council of Governors with the Director of Corporate Governance.

· Formulate meeting agendas with the Director of Corporate Governance, Chair (and Chief Executive), maintaining a Schedule of Business for the Board and the Council, and advise management on content and organisation of papers or presentations for the meeting.

· Ensure that papers for meetings are collected, organised and distributed in an effective and timely manner in line with the Meeting Administration Checklist Tool.

· Ensure that minutes are taken for all meetings to a high standard and in a timely fashion and that copies of the minutes are maintained, and that action is taken on matters arising.

· Communicate board decisions to those required to implement them and ensure that actions and tasks assigned are managed appropriately and to the required timetable, reporting back as required.

· Advise the Council of Governors and Committees thereof on governance issues.

· Work with the Director of Corporate Governance to ensure that appropriate arrangements are in place for the regular evaluation of the effectiveness of the Board, Board Committees and Council of Governors, including the appraisal of individual directors and governors as appropriate.

· In consultation with the Chair and Senior Independent Director, ensure there is an appropriate appraisal process in place for the NEDs and Chair and that outcomes are reported to the Council of Governors and other regulators as necessary.

· Assist in the proper induction of Directors and Governors, including assessing the specific training needs of Non- Executive Directors, Executive Directors and Governors.

· Work with the Director of Corporate Governance and Chief People Officer to establish an ongoing programme of board and governor development.

· Ensure the effective running of the Board and Council support system including the operational management of Board, Council and Committees.

· Manage the election process and appointment of Governors, ensuring compliance with the Model Election Rules, in line with the Trust’s Constitution and act as the main point of contact between the Trust and UK Engage. Support staff, students and members of the public through the election process including communicating complex information when there are significant barriers to understanding.

· Liaise directly with partner organisations for the appointment of partnership Governors.

· Advise the Council of Governors on the eligibility and disqualification of governors in accordance with the Constitution.
• In consultation with the Chair, put in place a development programme for Governors, and ensure regular review of individual performance.

· Develop an annual programme of Governor information sessions to support both their development and ability to contribute effectively within Council and their Committee meetings.



· To manage the Governor budget including annual budget setting and monitoring and managing the Governor expenses in line with budgetary requirements.

· Provide comprehensive senior management function of the Trust’s Membership Office and all membership activity including further developing the membership and engagement strategies for the Foundation Trust, ensuring that due regard is paid to the interests of Governors and members.



· Work with Communications, the Executives, and Clinical leads to ensure that members are communicated with effectively.



· Develop with Communications, membership engagement activities to promote an active membership.

· Ensure that an effective administrative service is in place for the Council of Governors, which enables co-ordination of activity with the Board of Directors and its Committees.

· Working in liaison with the Communications Team, support the Director of Corporate Governance in ensuring that an annual members meeting is held in accordance with the requirements of the National Health Service Act 2006 and the Foundation Trust’s constitution, preparing and distributing papers, and keeping formal minutes of the meeting.

· Develop and maintain a good relationship with the Trust Chair and the Lead Governor and provide advice and support to them in their roles.

· Provide expert advice to the Board and Council of Governors’ Committees on matters relating to their terms of reference.

· Co-ordinate the preparation and submission of regulatory and statutory returns such as the Trust’s Annual report and Accounts, arranging publication as necessary.



You will join a dedicated and dynamic team based in Belsize Park (Hampstead) in north-west London. Our hybrid working model allows for flexibility, with up a minimum of 2 days per week in the office particularly for Board of Directors and Council of Governors meetings. We are committed to supporting individuals from diverse backgrounds.

This role is ideal for someone with experience in Governance within the NHS and looking for the next step in their career. Strong organisational and communication skills are essential, along with attention to detail, the ability to manage multiple priorities, lead and work effectively within a team, with Board members and Governors . If you are a motivated and experienced professional looking for the next step in your career journey, we encourage you to apply for this exciting new opportunity.



Please refer to the Job Description document


This advert closes on Wednesday 23 Apr 2025