Facilities Co Ordinator
| Dyddiad hysbysebu: | 14 Ebrill 2025 |
|---|---|
| Cyflog: | £12.21 yr awr |
| Gwybodaeth ychwanegol am y cyflog: | Competitive |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 28 Ebrill 2025 |
| Lleoliad: | Colchester, CO2 7UT |
| Cwmni: | Sodexo Ltd |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | SDX/TP/1324814/141901 |
Crynodeb
- 40 hours per week
- Monday - Friday - 08:00 - 17:00 (1 hour for lunch)
- £12.21 per hour
- Free Car parking
Check your local transport links here: Plan Your Journey | Traveline - the destination you should input is Colchester, CO2 7UT
Job Introduction:
We are currently seeking a highly organised and self-motivatedTechnicalCoordinatorto join our dynamic team atMerville Barracks, Circular Road South, Colchester.As a Facilities Co-ordinator, you will be instrumental in managing both planned and reactive maintenance tasks, ensuring the smooth operation of facilities services.This is an exciting opportunity to be a key part of our team, responsible for task scheduling, administration, and ensuring all work is completed in line with service agreements and quality standards.
What you’ll do:
- Assist in receiving, assigning, supervising, and ensuring successful completion of all planned and reactive maintenance tasks in line with the payment mechanism.
- Plan, schedule, and administer task allocation to ensure completion.
- Extract accurate information from nominated callers and documentation to process requests efficiently.
- Adapt and respond to changing priorities while carrying out duties.
- Liaise with the Service Delivery Team to ensure smooth processing of quotations, purchase orders, completions, invoices, and remedial works.
- Maintain accurate records of live and paid work, and document service failures in accordance with the Payment Mechanism and Quality Assurance Processes.
- Administer the CAFM system to monitor all reactive maintenance tasks, ensuring all relevant amendments and notes are logged.
- Support the procurement of materials via SAP as required, in line with Technical Officer guidelines.
- Ensure all self-delivered Planned Preventative Maintenance (PPMs) are entered and scheduled correctly in the CAFM system.
- Monitor task progress and provide timely updates and escalation for tasks likely to exceed reactive maintenance caps.
- Provide supporting evidence for Barrack Damage claims, including engineer photos.
- Assist with invoice queries and provide timely data to finance teams.
- Coordinate remedial works for PPMs and arrange for external contractors as necessary.
- Offer business-wide administration support, including minute-taking, filing, postal administration, reporting, and procurement of materials (stationery/PPE).
- Raise Purchase Orders for materials and sub-contractors in line with task requirements.
- Ensure all tasks are completed within the required Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
- Follow Sodexo processes, procedures, and policies to maintain high standards.
- Build and maintain excellent relationships with both internal and external clients.
- Participate in team briefs, huddles, and meetings to stay updated on operational requirements.
- Attend performance development reviews to discuss job standards and development activities.
- Maintain a clean, tidy, and safe working environment at all times.
- Ensure effective communication with your line manager, team members, customers, and client organisations.
- Meet all Service Audit requirements for the Contact Management Helpdesk.
What you bring:
- Experience of operating within a diverse defence engineering and FM environment.
- CAFM experience
- Must work well within a team and be able to make decisions based upon own knowledge and initiative.
- Must have strong IT skills, be proficient in Microsoft Office and familiar with Data Base type software
- Excellent organisation skills
- Proven experience in an Engineering Administration role with a proven track record in Facilities Management.
- A strong foundation in education, with GCSE passes in Maths and English.
- Be flexible to work outside core hours when required.
What we offer:
Working with Sodexo is more than a job; it’s a chance to be part of something greater.You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:
- Mental health & wellbeing support
- Employee Assistance Programme for personal, legal, and financial advice
- 24/7 virtual GP & lifestyle rewards
- Discounts for you & family
- Financial tools & retirement plan
- Cycle to Work & Paid volunteering day
Ready to be part of something greater? Apply today!