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Mae'r hysbyseb swydd hon wedi dod i ben ac mae'r ceisiadau wedi cau.
Estates Administrator
| Dyddiad hysbysebu: | 10 Ebrill 2025 |
|---|---|
| Cyflog: | £24,071.00 i £25,674.00 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £24071.00 - £25674.00 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 23 Ebrill 2025 |
| Lleoliad: | Luton, LU4 0DZ |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | C9418-25-0418 |
Crynodeb
Supporting the Head of Operational Estates and Senior Estates Managers with secretarial / administration support, to include arranging meetings, producing all paperwork required, booking venues and taking minutes / notes, and project support. Supporting the Estates Managers with administration support, to include: Issuing events to operatives and contractors Raising of sub-tasks for the maintenance team The scheduling of jobs from Resource Scheduler, Event Director and Express Events, including maintaining annual leave records on the CAFM system Handling maintenance queries via telephone and email Assisting with updating and administrating records of the CAFM system and water hygiene monitoring systems Running reports from the CAFM system in the absence of the CAFM & IT Systems Administrator Updating the CAFM system with works updates Raising orders for maintenance resources Setting up new user account both on the CAFM system and handheld devices (PDAs) Assisting with the delivery of training on CAFM processes Assist with reviewing CAFM processes and any implementation of new CAFM databases/IT systems Assisting and covering the CAFM Administrator with any tasks relating to CAFM or the relevant systems and devices To provide cover for Estates Main Reception duties including: Greeting visitors / contractors, signing in and issuing security passes Answering the telephone, taking messages and dealing with any enquiries (both internal & external callers) Dealing with deliveries to the department or redirecting as appropriate Ensuring basic supplies of paper, printing cartridges, essential stationary, signing in paperwork etc and replenishing / reordering as required Collating, processing, scanning and filing timesheets Distributing Estates Daily Updates and Weekly Weekend Working Updates Placing Capital orders via the Trust ordering system, liaising with requisitioners and approvers to ensure orders are placed in a timely and efficient manner Placing uniform orders on behalf of Linen & Laundry Manager Updating and monitoring the ordering spreadsheet Scanning and saving orders in the correct folders. Monitoring and supporting with the uniform request inbox Monitoring and supporting with the Estates inbox Maintaining filing systems for order paperwork To act as Fire Marshall for the Estates Department