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Trainee Clinical Coder | Isle of Wight NHS Trust

Dyddiad hysbysebu:	07 Ebrill 2025
Cyflog:	Heb ei nodi
Gwybodaeth ychwanegol am y cyflog:	£24,625 - £25,674 pro rata, per annum
Oriau:	Llawn Amser
Dyddiad cau:	07 Mai 2025
Lleoliad:	Newport, Isle of Wight, PO30 5TG
Cwmni:	Isle of Wight NHS
Math o swydd:	Parhaol
Cyfeirnod swydd:	7126206/470-24-0128-COR

Crynodeb

This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System

Organisations within scope are as follows:
• Hampshire and Isle of Wight Integrated Care Board
• Southern Health Foundation Trust
• Portsmouth Hospitals University NHS Trust
• University Hospital Southampton
• Solent NHS Trust
• South Central Ambulance Service
• Isle of Wight NHS Trust
• Hampshire Hospitals

Have you ever considered a career in Clinical Coding? Perhaps this field is new to you, but if you are looking for a career to embark upon which offers training, numerous progression opportunities and a flexible working approach then Clinical Coding could be for you!

Clinical Coding is the translation of medical terminology into formatted and standardised codes, but do not be fooled in thinking this is a complicated tech role because it isn't. The role requires an individual who enjoys reading medical details, diagnoses and procedures and investigating the full medical record in order to translate into our standardised ICD-10 and OPCS codes. Training will be provided by our Approved Trainer to begin you on your Coding journey, and we offer training throughout the year to ensure all our Coders maintain their skillset and keep up to date with national changes.



We are looking for an individual who is keen to learn, driven towards success, and who enjoys a challenge. The role involves in-depth reading and scrutinising of medical terminology so good knowledge of anatomy and physiology is required. Attention to detail is key as you will be required to produce consistent, accurate, complete and timely coded clinical data for use by the Trust’s finance department, clinicians and senior managers.

The successful applicant will need to demonstrate an ability to work to a high degree of accuracy with attention to detail. You must be self-motivated, able to work well under pressure, be flexible in your approach, and you must be able to work well as part of a team working to tight deadlines.

You should have a good understanding of medical terminology, anatomy, and physiology. Good IT skills are also necessary as are good communication skills, The successful candidate will provide a vital and dynamic coding role within an excellent, high achieving and supportive coding team. The Trust has a reputation for consistently achieving targets and for high quality clinically coded data, which is achieved by providing excellent standards of training, mentoring and support for all team members.

Our vision for Single Corporate Services
Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.

This vacancy is part of the Single Corporate Services Division.

Why are we changing the way we deliver Corporate Services?
Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.



The vision for our single corporate services is to:
• Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.
• Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.
• Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.
• Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations.
• Improve learning and development opportunities and sharing best practice, upskilling both Trusts.
• Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.
• Build resilience for individuals and our teams.

Whilst this role requires a lot of introverted work, it is essential that the successful candidate holds great communication skills. There will be a continual need to communicate professionally and clearly with other Coders in both IOW site and Portsmouth site, along with various other clinical professionals.

This role is a full-time position based on the Isle of Wight in the Coding office at St Mary's. Work from home is an option once training complete and coding independently.

Clinical Coding is often considered a hidden role in the NHS but an important one. If you want to know more about the role, the training, the team or anything else please contact the IOW Coding Manager Rebecca Barton on 01983 822099 extension 3042

To accurately extract and evaluate all relevant information concerning a patient’s episode of care involving identifying and interpreting often very complex clinical data detailing principle diagnosis and procedures, and any co-morbidities/complications and co- existing systemic conditions. This information is located in paper clinical record and various electronic systems.

To translate this information into codes using ICD10 (International Classification of Diseases vol 10) and OPCS 4 (Office of Population Censuses and Surveys vol 4.8 which is then processed to create HRG’S (Health Resource Groups) this is used to determine under the National tariff scheme the amount of funding the trust receives from the PCT’S.

Apply the rules and conventions of ICD10 and OPCS4 and take responsibility for updating training manuals and publications when changes or clarifications issued by the NHSIA. Inform the Coding supervisors of any national and/or local coding changes in order that they may be documented in manuals and the Coding Policy and Procedures

To ensure all coded information extracted from provider spells/case notes is accurate and reflects the full extent off all diagnosis and procedures that are provided by the clinician for every patient episode within an agreed time from patient discharge which supports the requirements of commissioning. Regular use of clinical coding reminder lists, and information systems are to be used to assist this process.

To attend training sessions both external and internal and to participate in regular audits of coding.

To maintain a comprehensive knowledge of anatomy and physiology, medical procedures, diagnosis and terminology as applied across specialties.

Establish a liaison with clinicians and specialty administration staff to ensure clinically relevant information is available to support the highest quality clinical coding, including the communication of complex clinical coding rules to relevant parties. To liaise with health records staff on all clerical aspects of case note requests and tracking and the tracing of lost case notes.

Under the supervision of the coding supervisor take responsibility for the prioritization and management of daily workload, reporting any issues and problems to the supervisor initially and the Coding Manager as required and be flexible with staff rotation around specialties.

To regularly review, and if necessary, revise work practices and information flows in conjunction with the Coding Manager, taking into account the needs of the Directorates, Trust and NHS mandatory requirements. Any changes in local coding policies should be ratified by the clinician and be included in the Clinical Coding Policy and Procedures document.

To be aware of the weekly list of incomplete episodes and liaise with the Coding clerk to ensure these are retrieved and coded.

On completion of episodes use the Patient Administration System to identify any other incomplete episodes and to take the appropriate action to deal with them. The return of notes for completion of provider spells is to be in accordance with departmental procedures.

Use the Medical Encoder for accessing clinical information for coding purposes and for passing completed coding details to the PAS system.

Use the Pathology System (APEX) and Maternity System (PROTOS) for accessing clinical information to clarify diagnosis for coding purposes.

To ensure that the PAS system is updated with the correct information on location and destination of all received case notes to ensure they are available if required using Case note Tracking.

To take responsibility for passing any coding queries via the Coding manager to the NHS center for classification.

Participate in pilot studies and special projects as required, be aware of new procedures introduced to the Trust for the purposes of clinical coding and assist in the accreditation and audit of data both internally and externally as required by the Trust policy of Clinical Governance.


This advert closes on Monday 14 Apr 2025

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