Scheduler Administator
| Posting date: | 03 April 2025 |
|---|---|
| Salary: | £12 to £12.60 per hour |
| Hours: | Full time |
| Closing date: | 03 May 2025 |
| Location: | ML5 3RB |
| Remote working: | On-site only |
| Company: | Aspire Housing & Personal Development Services |
| Job type: | Permanent |
| Job reference: | SA /CBridge |
Summary
Administrative Scheduler
Location: Based in Aspire’s Coatbridge office, with travel required to other service locations (access to your own car would be beneficial)
Salary: £12 per hour, rising to £12.60 per hour upon receiving Government funding (which will be backdated to 01/04/2025)
Aspire is an award-winning, employee-owned social care provider dedicated to empowering individuals to live fulfilling, self-directed lives.
We are currently seeking a detail-oriented Administrative Scheduler to join our team. This role is crucial in ensuring smooth service delivery by managing staff schedules, facilitating communication, and supporting administrative operations within our health and social care personalisation services.
Key Responsibilities:
- Develop and maintain staff schedules to meet the needs of supported individuals while ensuring compliance with working time regulations.
- Communicate effectively with supported individuals, families, and support staff to arrange appointments and visits.
- Maintain accurate records of staff availability, leave requests, and shift changes.
- Ensure timely and clear communication of schedules to all relevant stakeholders.
- Work closely with service leads to resolve scheduling conflicts and ensure appropriate staffing levels.
- Handle incoming calls and inquiries efficiently.
- Support on-call requirements as needed.
- Assist with referral queries by understanding staffing capacity.
- Perform general administrative and office support tasks.
About You – Skills & Experience:
- Proven experience in scheduling or administrative roles, preferably within health and social care.
- Strong proficiency in scheduling software and Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational skills with the ability to manage multiple priorities.
- Strong written and verbal communication skills to liaise with a diverse range of stakeholders.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and adaptability to changing circumstances.
- Understanding of working time regulations and compliance requirements.
- Experience in maintaining accurate records and handling sensitive information confidentially.
Employee Benefits:
- Strong leadership support and structured learning & development opportunities.
- Hands-on coaching and mentoring, with opportunities to shadow experienced support workers.
- Employee discount schemes and referral recruitment bonuses.
- Contributory pension scheme and 4x annual salary life assurance benefit.
- Employee Health Assured assistance programme.
- Cycle to Work Scheme.
- As an employee-owned organisation, eligible employees become co-owners of Aspire via the Trust.
Additional Requirements:
- PVG (Protection of Vulnerable Groups) checks will be required.
- Two references, including one from the most recent employer, are mandatory.
Join a team that has won prestigious Scottish Care National Awards for over a decade! At Aspire, we are committed to making a real difference in people’s lives, fostering confidence, skills, and self-realisation.
Apply now and become part of an organisation that truly values its people!
Location: Based in Aspire’s Coatbridge office, with travel required to other service locations (access to your own car would be beneficial)
Salary: £12 per hour, rising to £12.60 per hour upon receiving Government funding (which will be backdated to 01/04/2025)
Aspire is an award-winning, employee-owned social care provider dedicated to empowering individuals to live fulfilling, self-directed lives.
We are currently seeking a detail-oriented Administrative Scheduler to join our team. This role is crucial in ensuring smooth service delivery by managing staff schedules, facilitating communication, and supporting administrative operations within our health and social care personalisation services.
Key Responsibilities:
- Develop and maintain staff schedules to meet the needs of supported individuals while ensuring compliance with working time regulations.
- Communicate effectively with supported individuals, families, and support staff to arrange appointments and visits.
- Maintain accurate records of staff availability, leave requests, and shift changes.
- Ensure timely and clear communication of schedules to all relevant stakeholders.
- Work closely with service leads to resolve scheduling conflicts and ensure appropriate staffing levels.
- Handle incoming calls and inquiries efficiently.
- Support on-call requirements as needed.
- Assist with referral queries by understanding staffing capacity.
- Perform general administrative and office support tasks.
About You – Skills & Experience:
- Proven experience in scheduling or administrative roles, preferably within health and social care.
- Strong proficiency in scheduling software and Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational skills with the ability to manage multiple priorities.
- Strong written and verbal communication skills to liaise with a diverse range of stakeholders.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and adaptability to changing circumstances.
- Understanding of working time regulations and compliance requirements.
- Experience in maintaining accurate records and handling sensitive information confidentially.
Employee Benefits:
- Strong leadership support and structured learning & development opportunities.
- Hands-on coaching and mentoring, with opportunities to shadow experienced support workers.
- Employee discount schemes and referral recruitment bonuses.
- Contributory pension scheme and 4x annual salary life assurance benefit.
- Employee Health Assured assistance programme.
- Cycle to Work Scheme.
- As an employee-owned organisation, eligible employees become co-owners of Aspire via the Trust.
Additional Requirements:
- PVG (Protection of Vulnerable Groups) checks will be required.
- Two references, including one from the most recent employer, are mandatory.
Join a team that has won prestigious Scottish Care National Awards for over a decade! At Aspire, we are committed to making a real difference in people’s lives, fostering confidence, skills, and self-realisation.
Apply now and become part of an organisation that truly values its people!