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Finance Assistant - Purchase Ledger
| Dyddiad hysbysebu: | 18 Chwefror 2025 |
|---|---|
| Cyflog: | £26,709 i £28,924 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | AS 9-14 FTE £26,709-£28,924 |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 28 Chwefror 2025 |
| Lleoliad: | LU5 4QP |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Advantage Schools |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: |
Crynodeb
Finance Assistant - Purchase Ledger
Job Title: Finance Assistant – Purchase Ledger
Reports to: Senior Finance Officer
Location: Trust Central Office, The Vale Academy, Dunstable
Hours: Full time or Part time
Salary: AS 9 -14
JOB PURPOSE
You will play a key role in supporting the day-to-day management of the Trust’s purchase ledger processes, ensuring the accuracy, timeliness, and compliance of all transactions related to supplier invoices, payments, and records. The ideal candidate will possess strong communication skills, attention to detail, and a good understanding of accounting principles, particularly in the areas of accounts payable and purchase ledgers.
MAIN DUTIES AND RESPONSIBILITIES:
Invoice Processing:
· Review, match, and process supplier invoices against purchase orders and delivery notes to the appropriate cost centres and account codes.
· Verify the accuracy of invoice details and resolve any discrepancies with suppliers or internal teams.
· Maintain an up-to-date purchase order log and ensure all purchase orders are accurately reflected in the accounting system.
Payment Processing:
· Assist in the preparation and execution of weekly payment runs to suppliers.
· Ensure payments are made in accordance with agreed terms and accurately reflect outstanding liabilities.
· Prepare payment lists and reconcile supplier accounts to ensure no outstanding payments or overpayments occur.
Supplier Account Reconciliation:
· Reconcile supplier statements to the Trust’s records on a monthly basis.
· Investigate and resolve any discrepancies, ensuring that all discrepancies are addressed promptly.
· Maintain and monitor the accounts payable ledger, ensuring all transactions are accurate and up-to-date.
Data Entry and Record Keeping:
· Ensure all financial data is entered into the accounting system accurately and timely.
· Maintain electronic and paper records of invoices, payments, and supporting documentation in an organized manner.
· Assist with the preparation of financial reports and internal audits as needed.
Communication with Suppliers and Internal Teams:
· Build and maintain strong relationships with suppliers, addressing inquiries related to payments, invoices, and discrepancies.
· Communicate with internal departments, such as procurement and finance, to ensure timely and accurate processing of invoices and payments.
· Collaborate with team members and management to improve processes and address any purchase ledger-related issues.
· Work closely with team members to create and implement a trust wide procurement strategy.
Compliance and Control:
· Ensure all activities are carried out in compliance with internal controls, Trust policies, and financial regulations.
· Assist with VAT reporting and ensure proper documentation is maintained for tax purposes.
· Assist in maintaining accurate records for audit purposes and provide necessary support to auditors as required.
General Administration:
· Support the purchase ledger team in various administrative tasks.
· Assist with month-end closing procedures, ensuring all relevant invoices and payments are processed.
· Provide backup support to other finance functions as needed, including accounts receivable or payroll.
Safeguarding
We believe in the safeguarding and welfare of children and expect all staff to share this view’.
The Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer.
Job Title: Finance Assistant – Purchase Ledger
Reports to: Senior Finance Officer
Location: Trust Central Office, The Vale Academy, Dunstable
Hours: Full time or Part time
Salary: AS 9 -14
JOB PURPOSE
You will play a key role in supporting the day-to-day management of the Trust’s purchase ledger processes, ensuring the accuracy, timeliness, and compliance of all transactions related to supplier invoices, payments, and records. The ideal candidate will possess strong communication skills, attention to detail, and a good understanding of accounting principles, particularly in the areas of accounts payable and purchase ledgers.
MAIN DUTIES AND RESPONSIBILITIES:
Invoice Processing:
· Review, match, and process supplier invoices against purchase orders and delivery notes to the appropriate cost centres and account codes.
· Verify the accuracy of invoice details and resolve any discrepancies with suppliers or internal teams.
· Maintain an up-to-date purchase order log and ensure all purchase orders are accurately reflected in the accounting system.
Payment Processing:
· Assist in the preparation and execution of weekly payment runs to suppliers.
· Ensure payments are made in accordance with agreed terms and accurately reflect outstanding liabilities.
· Prepare payment lists and reconcile supplier accounts to ensure no outstanding payments or overpayments occur.
Supplier Account Reconciliation:
· Reconcile supplier statements to the Trust’s records on a monthly basis.
· Investigate and resolve any discrepancies, ensuring that all discrepancies are addressed promptly.
· Maintain and monitor the accounts payable ledger, ensuring all transactions are accurate and up-to-date.
Data Entry and Record Keeping:
· Ensure all financial data is entered into the accounting system accurately and timely.
· Maintain electronic and paper records of invoices, payments, and supporting documentation in an organized manner.
· Assist with the preparation of financial reports and internal audits as needed.
Communication with Suppliers and Internal Teams:
· Build and maintain strong relationships with suppliers, addressing inquiries related to payments, invoices, and discrepancies.
· Communicate with internal departments, such as procurement and finance, to ensure timely and accurate processing of invoices and payments.
· Collaborate with team members and management to improve processes and address any purchase ledger-related issues.
· Work closely with team members to create and implement a trust wide procurement strategy.
Compliance and Control:
· Ensure all activities are carried out in compliance with internal controls, Trust policies, and financial regulations.
· Assist with VAT reporting and ensure proper documentation is maintained for tax purposes.
· Assist in maintaining accurate records for audit purposes and provide necessary support to auditors as required.
General Administration:
· Support the purchase ledger team in various administrative tasks.
· Assist with month-end closing procedures, ensuring all relevant invoices and payments are processed.
· Provide backup support to other finance functions as needed, including accounts receivable or payroll.
Safeguarding
We believe in the safeguarding and welfare of children and expect all staff to share this view’.
The Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer.