Business Manager to the Chief Operating Officer (COO)
| Dyddiad hysbysebu: | 11 Chwefror 2025 |
|---|---|
| Cyflog: | £35,175 i £39,480 bob blwyddyn |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 23 Chwefror 2025 |
| Lleoliad: | Birmingham |
| Cwmni: | Government Recruitment Service |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 390608/1 |
Crynodeb
We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team.
Representing the best covenant in the UK – His Majesty’s Government – we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions.
Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we’re dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces.
Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.
The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.
To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.
In this post you will be providing business management and senior executive support to the Chief Operating Officer. This is an exciting opportunity to develop a career in GPA, working as part of an inclusive and forward thinking team.
The overall responsibility of the job holder is to ensure that the Director’s Private Office is managed effectively and efficiently and to support the Director and Senior Leadership Team. The role also provides the opportunity to work on numerous work streams cutting across the GPA.
Key responsibilities:
- Professional business management support for the Directorate including managing the flow of work through the Director’s office and diary management, maintaining business plans, reviewing and prioritising incoming correspondence and actioning tasks and requests.
- Anticipating future business needs to enable the COO and their Senior Leadership Team to operate effectively and efficiently, analysing business issues/problems and either implementing or recommending solutions.
- Co-ordinating Directorate-wide responses to feed into larger corporate returns and processes, ensuring commissioned material is received on time and is of acceptable quality. Identifying data requirements, sources and gaps, minimising the direct impact on teams.
- Developing and overseeing the calendar of Directorate business and engagement meetings, organising logistics and ensuring materials are commissioned, produced and provided to support meetings/events, that accurate notes are kept and actions are tracked.
- Providing professional, timely and effective day to day management of the diary; ensuring that it meets the required standard; identifying issues as they arise and ensuring they are efficiently dealt with; make sure that the Director is appropriately briefed and prepared for meetings/events in advance.
- Line managing, supporting and developing a small team to provide administration support to the directorate’s Deputy Directors and cross-COO activities.
- Overseeing the team budget, managing purchase orders and maintaining accurate records
- Building and maintaining effective working relationships across the GPA Directorates, wider Civil Service and senior stakeholders. Dealing with staff at all levels will require excellent interpersonal skills, a polite firmness, and an ability to react quickly to a changing environment, often thinking on your feet.
The post holder may be required to undertake additional responsibilities as expected in relation to the role and grade.
Aelod balch o'r cynllun cyflogwyr Hyderus o ran Anabledd