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People Team Administrator
| Posting date: | 10 February 2025 |
|---|---|
| Salary: | £23,875 to £23,875 per year |
| Hours: | Full time |
| Closing date: | 12 March 2025 |
| Location: | HP4 3GW |
| Remote working: | On-site only |
| Company: | The Hospice of St Francis |
| Job type: | Permanent |
| Job reference: | PTA25 |
Summary
We are so proud of what we do, and we know you will be to. People Services (HR) is absolutely key to making the Hospice the incredible place it is. And you could be part of that.
With a rich, diverse history, which began back in 1979 with our founders, we’ve been making a difference ever since.
Today our free care supports 2,000 local people and their families, in Herts and Bucks. We truly are a community hospice
– built and funded by the community, to serve the community.
This is a fantastic opportunity for an experienced administrator looking to develop a career in HR, to join our small friendly proactive People Services team.
This is a pivotal role which is truly the first step on your career in HR with great learning and development opportunities within a supportive environment.
SO, WHERE DO YOU COME IN?
People are at the heart of everything we do. And you would be no different. We are all vital cogs in delivering our care and support.
You will be responsible for providing administrative support to the People Services Team, building key relationships and providing a pro-active efficient service to all teams.
Our recent staff surveys have told us that we have a highly engaged workforce who love what they do, and you will become part of that multi-professional organisation making a real difference to people’s lives.
Please note the requirement is for this to be an office-based role.
THE OPPORTUNITY
In this role, you will assist the People Services team in operational administrative activities with a strong focus on recruitment. You will be working with recruiting managers to attract the best talent for our Hospice team, arranging interviews, making offers of employment and onboarding new starters, as well as taking responsibility for first-line HR-related queries in person or via our email inboxes, and a range of other administrative tasks to increase our organisations' performance and employee engagement.
Regular team meetings and virtual link-ups with our CEO will keep you involved and learning the bigger picture.
Applicants will need to be very competent with IT and systems and will assist with the development of our HR database to enable us to effectively manage key processes.
THE MUST HAVES…
Strong administration skills and able to manage own workload to achieve deadlines
Excellent verbal and written communication skills using a variety of media/tools/social media
Excellent attention to detail and ability to drive multiple projects concurrently.
Self-motivated, enthusiastic and flexible
Excellent organisational and planning skills
Confidential and professional approach is essential whilst demonstrating integrity and respect
Experience in data entry and database maintenance and reporting
Excellent IT skills; Word, Excel, Outlook and PowerPoint
Ability to build strong working relationships
Self-motivated and able to fulfil the job role with minimal supervision
Experience of liaising with agencies, other organisations including with internal and external candidates
THE IT WOULD BE GOOD TO HAVES...
Previous recruitment experience
Previous experience of working in HR
Minute taking experience
Proven experience of working in diverse communities, understanding and overcoming the impact of discrimination
YOU KNOW IT MAKES SENSE
27 days annual leave (plus bank holidays), rising with service
Company pension scheme with 7% employer contribution or ability to transfer an existing NHS pension (subject to conditions)
Wide range of free training courses, plus personal development opportunities
Free onsite parking
On-site home cooked food served at a reasonable rate in our bistro
You’ll have freedom to make decisions within the boundaries of the Job Description and charity policy and procedure
Don’t forget a stunning setting, plus #team comradery, support and bags of positivity!
THE BIT WE BET YOU DON’T READ!
Respect and follow the Hospice’s values.
Your internal & external contacts will include all Employees, Volunteers, Trustees and Patrons, plus members of the general public and external organisations/suppliers.
The post-holder will come into contact with emotional circumstances, through speaking to staff, volunteers and patients and or information. The post holder will frequently be required to change from one activity to another to meet the changing needs of the service
You will be expected to comply with Health and Safety, Fire and Infection Control regulations and Hospice policies. You will need to complete all mandatory training.
Safeguarding: Act in a manner at all times to safeguard the interests of individual patients/clients and their families and justify public trust and confidence in the Hospice of St Francis
---------------------------------------------------------------------------------------
This list of tasks and responsibilities is not exhaustive and the job holder may be required to undertake other relevant and appropriate duties as required by the Manager. This Job Description can be amended by agreement with the Post Holder and Manager
Please note; applicant shortlisting will take place as and when suitable individuals apply. As such, we would strongly encourage early applications. We reserve the right to close this vacancy early should a suitable candidate be appointed. Interview arrangements will be communicated via email, so please check your email regularly. If you do not hear from us within 2 weeks of the closing date, unfortunately your application has been unsuccessful.
With a rich, diverse history, which began back in 1979 with our founders, we’ve been making a difference ever since.
Today our free care supports 2,000 local people and their families, in Herts and Bucks. We truly are a community hospice
– built and funded by the community, to serve the community.
This is a fantastic opportunity for an experienced administrator looking to develop a career in HR, to join our small friendly proactive People Services team.
This is a pivotal role which is truly the first step on your career in HR with great learning and development opportunities within a supportive environment.
SO, WHERE DO YOU COME IN?
People are at the heart of everything we do. And you would be no different. We are all vital cogs in delivering our care and support.
You will be responsible for providing administrative support to the People Services Team, building key relationships and providing a pro-active efficient service to all teams.
Our recent staff surveys have told us that we have a highly engaged workforce who love what they do, and you will become part of that multi-professional organisation making a real difference to people’s lives.
Please note the requirement is for this to be an office-based role.
THE OPPORTUNITY
In this role, you will assist the People Services team in operational administrative activities with a strong focus on recruitment. You will be working with recruiting managers to attract the best talent for our Hospice team, arranging interviews, making offers of employment and onboarding new starters, as well as taking responsibility for first-line HR-related queries in person or via our email inboxes, and a range of other administrative tasks to increase our organisations' performance and employee engagement.
Regular team meetings and virtual link-ups with our CEO will keep you involved and learning the bigger picture.
Applicants will need to be very competent with IT and systems and will assist with the development of our HR database to enable us to effectively manage key processes.
THE MUST HAVES…
Strong administration skills and able to manage own workload to achieve deadlines
Excellent verbal and written communication skills using a variety of media/tools/social media
Excellent attention to detail and ability to drive multiple projects concurrently.
Self-motivated, enthusiastic and flexible
Excellent organisational and planning skills
Confidential and professional approach is essential whilst demonstrating integrity and respect
Experience in data entry and database maintenance and reporting
Excellent IT skills; Word, Excel, Outlook and PowerPoint
Ability to build strong working relationships
Self-motivated and able to fulfil the job role with minimal supervision
Experience of liaising with agencies, other organisations including with internal and external candidates
THE IT WOULD BE GOOD TO HAVES...
Previous recruitment experience
Previous experience of working in HR
Minute taking experience
Proven experience of working in diverse communities, understanding and overcoming the impact of discrimination
YOU KNOW IT MAKES SENSE
27 days annual leave (plus bank holidays), rising with service
Company pension scheme with 7% employer contribution or ability to transfer an existing NHS pension (subject to conditions)
Wide range of free training courses, plus personal development opportunities
Free onsite parking
On-site home cooked food served at a reasonable rate in our bistro
You’ll have freedom to make decisions within the boundaries of the Job Description and charity policy and procedure
Don’t forget a stunning setting, plus #team comradery, support and bags of positivity!
THE BIT WE BET YOU DON’T READ!
Respect and follow the Hospice’s values.
Your internal & external contacts will include all Employees, Volunteers, Trustees and Patrons, plus members of the general public and external organisations/suppliers.
The post-holder will come into contact with emotional circumstances, through speaking to staff, volunteers and patients and or information. The post holder will frequently be required to change from one activity to another to meet the changing needs of the service
You will be expected to comply with Health and Safety, Fire and Infection Control regulations and Hospice policies. You will need to complete all mandatory training.
Safeguarding: Act in a manner at all times to safeguard the interests of individual patients/clients and their families and justify public trust and confidence in the Hospice of St Francis
---------------------------------------------------------------------------------------
This list of tasks and responsibilities is not exhaustive and the job holder may be required to undertake other relevant and appropriate duties as required by the Manager. This Job Description can be amended by agreement with the Post Holder and Manager
Please note; applicant shortlisting will take place as and when suitable individuals apply. As such, we would strongly encourage early applications. We reserve the right to close this vacancy early should a suitable candidate be appointed. Interview arrangements will be communicated via email, so please check your email regularly. If you do not hear from us within 2 weeks of the closing date, unfortunately your application has been unsuccessful.