Secretariat Manager
| Posting date: | 06 February 2025 |
|---|---|
| Salary: | £35,175 to £39,480 per year |
| Hours: | Full time |
| Closing date: | 18 February 2025 |
| Location: | Birmingham |
| Company: | Government Recruitment Service |
| Job type: | Permanent |
| Job reference: | 389636/1 |
Summary
We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team.
Representing the best covenant in the UK – His Majesty’s Government – we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions.
Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we’re dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces.
Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.
The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.
To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.
This role sits within the Agency’s Corporate Team, specifically the Governance team; a group of 5 people to ensure the smooth running of the Agency’s Boards and Committees (Governance).
Main job purpose:
To support the management and delivery of the central secretariat function for the Agency, including but not limited to the:
- Board
- Audit and Risk Committee
- Investment Committee,
- Strategic Client Committee
- Nominations and Remunerations Committee
- Executive Committee.
- Portfolio Performance Committee
- Sustainability Committee
- Health and Safety Committee
To support the wider governance function - including support to the management of Non-Exec Directors and general governance admin tasks as appropriate.
This role may require occasional travel to various locations to support team activities, attend meetings, or facilitate events as needed.
Key responsibilities
The provision of high-level diverse secretarial and administrative duties within the Governance team. Examples of duties will include but not be restricted to:
- Meeting coordination: Oversee diary management, logistics, and room bookings for meetings.
- Agenda and Paper Management: Send clear communications for paper submissions, ensuring high-quality inputs and adherence to deadlines in collaboration with Chiefs of Staff and Business Managers.
- Document Distribution: Collate and distribute meeting papers well in advance to attendees.
- Meeting Participation: Attend meetings to take accurate minutes, capturing key decisions and actions.
- Action Tracking: Maintain and update a log of actions for all Boards and Committees, ensuring follow-up with action owners before each meeting.
- Stakeholder Engagement: Collaborate with GPA teams to highlight strategic issues to Boards/Committees for informed discussions and proactive advice.
- Chair Support: Assist Committee Chairs in effectively planning and conducting meetings, ensuring they are well-informed.
- Inbox Management: Oversee the Secretariat mailbox to ensure effective communication, timely responses, and coordination of meetings, while maintaining organised records and distributing information as needed.
- Assist with support to the GPA Non Executive Directors for management of
- Expenses.
- Travel bookings if required.
Proud member of the Disability Confident employer scheme