Senior Buying Admin Assistant (12 months Fixed Term Contract)
| Dyddiad hysbysebu: | 30 Ionawr 2025 |
|---|---|
| Cyflog: | £27,000 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | Competitive |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 28 Chwefror 2025 |
| Lleoliad: | Support Office Chessington, KT9 1TQ |
| Cwmni: | Oliver Bonas |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | 6zE153UwibR5zerjlpGL7s |
Crynodeb
We have an amazing opportunity for a Senior Buying Admin Assistant to join Team OB in our Support Office in Chessington.
As the Senior Buyers Admin Assistant at OB you will provide a key support role for your Buying team. This is a broad role and involves liaising with numerous departments so being versatile and personable are key qualities.
You will have a proactive and organised approach to your work and the ability to use your own initiative when prioritising tasks.
Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week.
A bit about us …
Oliver Bonas is an independent British lifestyle store. We are proud to call ourselves Team OB and believe Oliver Bonas is a truly special place to work. Our company values are Work Hard, Play Hard & Be Kind, and these values sit at the heart of every role here at OB. We are passionate and provide everyone with a fun place to work. Working at OB is more than just a job; it’s somewhere to build a career you are passionate about.
More about the role …
An OB Senior Buying Admin Assistant will:
- Prepare for weekly trade meetings and present findings, contributing to analysis discussions with the team.
- Overseeing sample management: organizing fit samples and commitment rails, chasing photoshoot and press samples for required deadlines & conduct regular sample sales.
- Raise and amend PO’s ensuring information within these is accurate.
- Log relevant information in the range plan and product packs.
- Regularly monitor email inbox ensuring queries are resolved in a timely manner, using initiative and communication with relevant teams to accurately respond, flagging any issues to Buyer/ AB.
- Work with the shipping team to ensure all product is approved to ship on time and feed any issues back to the Assistant Buyer and/or Buyer
- Conduct regular analysis of competitor activity though the completion of competitor shops.
- Responsible for smooth running of fit sessions, ensure fit samples are collected from post area, cut dates input into fit log and typing comments into workbooks within fit session.
- Oversee preparation of approvals to show Buyer/ AB on a daily basis, ensuring buying comments are clearly communicated to the supplier
- Work closely with the Merchandising and Buying team to monitor and analyse all product life cycles, this will include identifying range strengths and weaknesses and maintaining accurate records.
- Management and support of BAA’s – oversee and ensure all departmental duties are completed and tasks/ deadlines are prioritised effectively.
- Training BAA’s in expected standards, how to use systems and company practising.
- Oversee critical path – weekly analysis of critical path alongside BAA to ultimately ensure intake dates are met and all issues flagged and promptly resolved.
- Ensure all departmental administrative duties are completed in a timely manner by supporting the BAA’s/ AB/ Buyer when needed
- Fit sessions – Actively engaging within fit sessions with an understanding of garment technology.
- Support Buyer with costing negotiations on small supply base.
- Attend department meetings, presenting stats and raising supplier and delivery issues
- Liaise with the PR and Marketing, Web and Ecommerce and Art Design team to ensure that samples are organised and photographed in a timely manner to maximise exposure of the OB
- Monitor the supply chain, tracking product from supplier to delivery into the warehouse
- Create fit lists for fit sessions, ensuring the Garment Technologists send their comments on time
- Mentor the BAAs in the department and role model the OB behaviours
What we look for:
- Experience in a Buying Admin role is essential
- Experience working to critical paths is essential
- Experience with sample management and organisation is essential
- Thorough understanding of the buying cycle.
- Work with care and attention to detail
- Taking responsibility for own tasks, showing initiative and confidence to ask questions.
- Supporting others if you can do so
- Workload prioritization
- Work with others in a positive way
- Strong organizational skills.
- Ability to multitask as having multiple tasks at once is a part of the role.
- Thrive in a fast paced environment.
- Strong communication skills.
- Proficient in Excel/ Outlook/ Word/ Powerpoint
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